Office manager

The Office Manager at Electric Owl Studios (EOS) is a crucial client-facing role, requiring a positive and professional demeanor. Responsibilities include production client servicing, developing communication protocols, streamlining administrative procedures, inventory control, and supervising the internship program. The role demands an energetic professional capable of handling diverse administrative and executive support tasks independently, maintaining a pleasant and safe work environment for a diverse team.

Must Have

• Maintain a positive, courteous, social, and professional demeanor
• Onboard and offboard incoming and outgoing feature and TV production clients
• Develop and implement administrative office policies and procedures
• Answer phones and emails, manage vendor relationships
• Maintain shared calendar with studio management, stage manager, and security
• Provide general support to visitors for EOS and its productions
• Facilitate the internship program, including posting, interviewing, supervising, and monitoring performance
• Handle oversight of studio mailing, shipping, supplies, equipment, and errands
• Liaise with the security team to ensure safety and drive-on protocols are met
• Work with the cleaning company to fulfill recycling initiatives
• Facilitate special projects and keep management informed
• Create and post social media content across various channels
• Attend local entertainment and political events as needed
• Participate actively in the planning and execution of company events
• Work in person Monday – Friday 9am-5pm (hours may occasionally vary)

Perks & Benefits

• Benefits

Job Description:

The Office Manager is an important, client-facing role for EOS and requires a positive, courteous, social, and professional demeanor. The Office Manager is responsible for production client servicing, developing intra-office communication protocols, streamlining administrative procedures, inventory control, supervision of the internship program, and maintaining a pleasant, safe work environment. A successful Office Manager is an energetic professional who doesn’t mind wearing multiple hats. Experience in handling a wide range of administrative duties and executive support-related tasks and ability to work independently with little or no supervision is essential. Candidate should be well-organized, flexible, and up to the administrative challenges of supporting an office of diverse people.

Responsibilities:

• Onboard incoming feature and TV production clients: Distribute and review EOS Handbook (studio lot orientation, protocols, and general info); Provide access key cards to production staff; and Schedule studio lot drive-ons with security team
• Develop and implement Admin office policies and procedures as necessary
• Answer phones and emails
• Manage relationships with EOS vendors and service providers
• Maintain shared calendar with studio management, stage manager, and security team
• Provide general support to visitors for EOS and its productions
• Facilitate internship program (post internship openings, schedule and conduct interviews, supervise interns, allocate tasks and monitor performance)
• Handle oversight of studio mailing, shipping, supplies, equipment, and errands
• Liaise with security team to ensure that all safety and drive-on protocols are met
• Work with cleaning company to ensure all recycling initiatives are being fulfilled
• Facilitate special projects and keep management properly informed
• Create and post social media content across various channels
• Attend local entertainment and political events as needed (film festivals, professional associations, networking groups, legislator functions, etc.)
• Participate actively in the planning and execution of company events
• Offboard outgoing feature and TV production clients: Collect access key cards, answer production questions and provide guidance, assist with recycling plan for sets and excess materials
• In person Monday – Friday 9am-5pm (hours may occasionally vary)

Requirements:

• Genuine passion for film & TV
• Knowledge of office management responsibilities, systems, and procedures
• Excellent time management skills and ability to multitask and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in Microsoft Office
• Computer skills and knowledge of office software packages

KEY SKILLS:

• Communication
• Problem Solving
• Planning and Organization
• Attention to Detail
• Initiative
• Integrity
• Adaptability
• Teamwork
• Interpersonal Skills
• Creativity

To apply, please send your resume to: JOBS@ELECTRICOWLSTUDIOS.COM

Interviews will begin immediately.