Job Description
LIGANOVA HORIZON is seeking an Office Manager (m/f/d) to ensure smooth operations and a positive atmosphere in their award-winning design office in Frankfurt. The role involves managing appointments, handling correspondence, preparing accounting documents, managing digital mail and contracts, and welcoming clients and visitors. The Office Manager will also organize internal and external events, including travel bookings and team brunches, and coordinate facility staff and external service providers. Candidates should have experience in office management or related fields, strong organizational and communication skills, and proficiency in Office programs, along with good German and English language skills.
Good To Have:
- First experience in an advertising/creative agency
- Experience with Personio
Must Have:
- Manage appointments and general correspondence
- Ensure smooth day-to-day agency operations
- Prepare accounting based on incoming and outgoing transactions
- Manage digital mail, contracts, and similar tasks
- Responsible for reception and hospitality of clients and visitors (in person and by phone)
- Organize and execute internal and external events, including travel bookings and team brunches
- Coordinate facility staff and external service providers
- Experience in office management, gastronomy, hotel business, event, or film production
- Assertive, service-oriented, with attention to detail
- Strong organizational and communication skills
- Reliable and discreet work ethic
- Proficiency in Office programs
- Good command of written and spoken German
- Good command of written and spoken English
Perks:
- Modern mobile work equipment
- Flexible additional benefits
- JobRad (bike leasing)
- Table tennis table
- Swings
- Turntables
- Sun deck
- Good coffee, tea, and drinks
- Spacious kitchen for cooking sessions
- Lab for prototype development
- Attractive conditions with cooperation partners
- Contemporary workspace with excellent technological standards
- Barbecue
- Subsidised gym use
- Openness and welcoming culture
- International networking and regular exchange within LIGANOVA HORIZON
JOIN US
We are looking for you as Office Manager (m/f/d) to ensure happiness and the overall organisation of our award-winning design office in the creative heart of Frankfurt.
LIGANOVA HORIZON is a digital marketing agency for global brands such as Porsche, Land Rover, Mercedes, PUMA and SCHOTT and part of the LIGANOVA GROUP.
WHAT YOU DO
- As Office Manager, you are the most important person in the office, because you make sure that "everything runs smoothly."
- You manage appointments, deal with general correspondence, and take care of the agency's day-to-day business.
- You ensure the proper preparation of the accounting based on the incoming and outgoing transactions.
- You are responsible for managing (digital) mail, contracts, and similar tasks.
- You are responsible for the reception and hospitality of clients and visitors, of course also by telephone.
- You organize and execute internal and external events, including travel bookings, and you prepare the monthly team brunch.
- You coordinate and oversee the work of facility staff and external service providers, ensuring the smooth execution of tasks.
WHO YOU ARE
- You have experience in office management, gastronomy, hotel business, event, or film production.
- You may have gained some experience in an advertising/creative agency.
- You are a smart head with a heart and enthusiasm for creative environments.
- You are assertive, think and act in a service-oriented way, with attention to detail.
- You have strong organizational and communication skills and work reliably and discreetly.
- You can master Office programs in your sleep and ideally have experience with Personio.
- You have a good command of written and spoken German and English.
WHAT TO EXPECT
- WORK & OFFICE: Besides a contemporary workspace with excellent technological standards, we also offer workplace comforts for body and soul: a huge kitchen that’s perfect for cooking together. A barbecue, sun deck, turntables and always a good reason for a party. Really tasty coffee and drinks. Subsidised gym use or a JobRad and lots of other attractive rates with our partners.
- OPENNESS & WELCOMING CULTURE: Come as you are! At LIGANOVA HORIZON we foster a culture of openness in everything we do. Individuality is celebrated and encouraged, as we are all united by the common mission to ‘Create the best version of ourselves’. We firmly believe that diversity holds the greatest creative potential.
- INTERNATIONALITY: Besides our HQ in Frankfurt, we also have an office in Stuttgart as well as colleagues based in Berlin and Amsterdam. You also get to connect and work alongside others in the LIGANOVA HORIZON network, free from any rigid team structures.
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