Payroll Manager

As a Payroll Manager (US) at NScale, you’ll oversee all aspects of payroll operations, compliance, and administration for our U.S. employees. You’ll be responsible for ensuring accurate and timely payroll processing, tax filings, and compliance with federal, state, and local regulations. You’ll partner closely with HR, Accounting, and external vendors to maintain flawless payroll execution, streamline processes, and ensure compliance with evolving legislation. This role requires flexibility, ownership, and a hands-on approach across all aspects of accounting, contributing to building processes for long-term growth.

Must Have

• Oversee end-to-end payroll processing for U.S. employees.
• Manage federal, state, and local payroll tax filings.
• Liaise with payroll service providers (e.g., ADP).
• Conduct regular audits of payroll data.
• Develop and implement scalable payroll processes and controls.
• Prepare payroll-related reports and metrics.
• Stay current on U.S. payroll laws, multi-state taxation, and labor regulations.
• Respond to employee inquiries related to pay, deductions, and benefits.
• Partner with HR and Accounting on employee onboarding/offboarding.
• Bachelor’s degree in Accounting, Finance, Human Resources, or a related field.
• 5+ years of progressive experience in U.S. payroll management or administration.
• In-depth knowledge of federal and state payroll regulations, tax laws, and wage/hour compliance.
• Experience managing payroll across multiple states (multi-jurisdiction).
• Strong technical proficiency in payroll software.
• Advanced Excel skills for data analysis and reconciliation.

Perks & Benefits

• Highly competitive package (base + equity) with reviews every 12 months.
• Opportunity to join the fastest-growing tech startup in AI.
• Dynamic progression plan tailored to your ambitions.
• Human-First Flexibility: flexible workplace with autonomy to shape your day.

Payroll Manger, USA

About Nscale

Nscale is the GPU cloud engineered for AI. We provide cost-effective, high-performance infrastructure for AI start-ups and large enterprise customers. Nscale enables AI-focused companies to achieve superior results by reducing the complexity of AI development. Our GPU cloud bolsters technical capabilities and directly supports strategic business outcomes, including cost management, rapid innovation, and environmental responsibility.

We thrive on a culture of relentless innovation, ownership, and accountability, where every team member takes pride in their work and drives it with excellence and urgency. As an Nscaler, you’ll build trust through openness and transparency, where everyone is inspired to do their best work. If you join our team, you’ll be contributing to building the technology that powers the future.

About the Role

As a Payroll Manager (US) at NScale, you’ll oversee all aspects of payroll operations, compliance, and administration for our U.S. employees. You’ll be responsible for ensuring accurate and timely payroll processing, tax filings, and compliance with federal, state, and local regulations.

You’ll partner closely with HR, Accounting, and external vendors to maintain flawless payroll execution, streamline processes, and ensure compliance with evolving legislation. This role is ideal for someone who thrives in a fast-paced, high-growth environment and takes pride in operational accuracy and efficiency.

We are a growing business, so this role will require flexibility, ownership, and a hands-on approach across all aspects of accounting. You’ll be trusted to lead core processes while collaborating with colleagues across departments to ensure financial accuracy, compliance, and efficiency. You’ll help build the processes that support our long-term growth.

What You’ll be Doing

• Oversee end-to-end payroll processing for U.S. employees, ensuring accuracy, timeliness, and compliance with all applicable laws.
• Manage federal, state, and local payroll tax filings, including quarterly and annual returns (e.g., 941s, W-2s, and 1099s) for any not handled by PEO provider; coordinate responses to any state or federal payroll tax notices
• Liaise with payroll service providers (e.g., ADP) to resolve issues, implement updates, and maintain data integrity.
• Conduct regular audits of payroll data, benefits deductions, and tax withholdings to ensure accuracy.
• Develop and implement scalable payroll processes and controls to support company growth.
• Prepare payroll-related reports and metrics for Finance and HR leadership; support month-end close with payroll journal entries and reconciliations.
• Stay current on U.S. payroll laws, multi-state taxation, and labor regulations; ensure adherence to wage and hour laws.
• Respond to employee inquiries related to pay, deductions, and benefits with accuracy and professionalism.
• Partner with HR and Accounting on employee onboarding/offboarding, benefits administration, and equity compensation reporting.

About You

• Bachelor’s degree in Accounting, Finance, Human Resources, or a related field
• 5+ years of progressive experience in U.S. payroll management or administration
• In-depth knowledge of federal and state payroll regulations, tax laws, and wage/hour compliance
• Experience managing payroll across multiple states (multi-jurisdiction)
• Strong technical proficiency in payroll software
• Advanced Excel skills for data analysis and reconciliation
• Excellent attention to detail and organizational skills, with the ability to handle sensitive information with discretion
• Strong communication skills and a collaborative mindset
• Adaptable, hands-on, and proactive in a scaling, fast-paced environment

What We Can Offer You

At Nscale, you'll find a collaborative, supportive, and innovative environment where your contributions spark real impact. We're building something extraordinary, and we want you at the core.

• Highly competitive package (base + equity) with reviews every 12 months. 🚀
• Join the fastest-growing tech startup, your chance to push boundaries, collaborate with brilliant minds, and make your mark on cutting-edge AI. ✨
• Expect a dynamic progression plan tailored to your ambitions. Grow by trying new things, leading, challenging the status quo, and owning your impact, always with our full support.
• Human-First Flexibility: We treat you as humans first. 🫶🏽 Our flexible workplace trusts Nscalers to deliver, giving you the autonomy to shape your day around life's moments.

Equal Opportunities Statement

We strongly encourage applications from people of colour, the LGBTQ+ community, people with disabilities, neurodivergent people, parents, carers, and people from lower socio-economic backgrounds.

If there’s anything we can do to accommodate your specific situation, please let us know.

The responsibilities outlined in this job description are not exhaustive and are intended to provide a general overview of the position. The employee may be required to perform additional duties, tasks, and responsibilities as assigned by management, consistent with the skills and qualifications required for the role.