Personal Assistant/Team Secretary

We are seeking a talented individual to join our UK Advisory practice team at Marsh, supporting the two Executive Assistants based in London and the wider London based UK Leadership team and Advisory colleagues. This role will be based in Norwich. This is a hybrid role that has a requirement of working at least three to four days a week in the office.

As an organised, proactive, and responsive individual, you will ensure their day-to-day work runs smoothly, keeping them organized and providing day-to-day administrative support in the form of inbox management, travel arrangements, calendar management, expense tracking, document preparation and correspondence.

We are looking for an experienced Personal Assistant who will be able to showcase their skills and add value straight away.

We will count on you to:

• Maintain and manage busy diaries, organising internal and external appointments considering current priorities, global time zones and the need for focus time
• Be able to prioritise, particularly when it comes to putting together executives’ calendar and determining the importance of various tasks, meetings, and assignments
• Monitor inbox, responding to emails where appropriate, flagging them for later discussion
• Coordinate and arrange business trips including meeting itineraries, flights and accommodation
• Liaise with internal and external colleagues and clients across the UK and internationally
• Reconcile expense claims and credit card statements
• Act as a ‘gate keeper’ to ensure non-essential tasks are given low priority
• Planning client meetings and events and/or coordinating with event planners
• Undertaking ad-hoc projects
• Work with a team of Assistants based in Mumbai

What you need to have:

• Experience working in a similar Personal Assistant role which demonstrates your ability to multi-task, organise and prioritise effectively
• Ability to plan and organise self and others
• Ability to work to tight deadlines
• Strong written and verbal English language skills are essential
• Strong attention to detail with the ability to prioritise pace over perfection when needed
• Approachable & sociable personality
• Sound knowledge of I.T. especially MS Outlook, Teams and Zoom
• Ability to develop and maintain relationships
• Maintain high levels of confidentiality

What makes you stand out:

Please note that these are beneficial skills but are not essential

• Experience working within the insurance and financial services industry

Why join our team:

• We help you be your best through professional development opportunities, interesting work and supportive leaders.
• We foster a vibrant and inclusive culture where you can work with talented colleagues to create new solutions and have impact for colleagues, clients and communities.
• Our scale enables us to provide a range of career opportunities, as well as benefits and rewards to enhance your well-being.

Marsh McLennan is committed to embracing a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age background, civil partnership status, disability, ethnic origin, family duties, gender orientation or expression, gender reassignment, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, or any other characteristic protected by applicable law. We are an equal opportunities employer. We are committed to providing reasonable adjustments in accordance with applicable law to any candidate with a disability to allow them to fully participate in the recruitment process. If you have a disability that may require reasonable adjustments, please contact us at reasonableaccommodations@mmc.com.

Marsh McLennan is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh McLennan colleagues are expected to be in their local office or working onsite with clients at least three days per week. Office-based teams will identify at least one “anchor day” per week on which their full team will be together in person.