Production & Operations Coordinator, Shorts

Description

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Thank you for considering the Production & Operations Coordinator, Shorts role with Moonbug Entertainment, an award-winning global entertainment company inspiring kids everywhere to laugh, learn and grow. The company is behind some of the biggest kids’ entertainment brands in the world including CoComelon and Blippi. Moonbug believes every child should have access to our entertaining and enriching content, which is why our shows are available on more than 150 video platforms globally including Netflix, Disney+, BBC iPlayer and YouTube Kids. Moonbug is also a global leader in pre-school music and audio experiences, available on 100+ audio platforms globally. Moonbug brands extend far beyond the screen to include streaming music, toys, games, books, live events, and even theme park exhibits.

Moonbug is part of Candle Media, an independent, creator-friendly home for cutting-edge, high-quality, category-defining brands and franchises. By bringing together elite talent operating at the intersection of content, community, and commerce, it helps to position leading entertainment businesses for accelerated, sustainable growth in the current market and beyond.

The Role

We are seeking a highly organized and detail-oriented Production Coordinator to join our Alt Format & Shorts department. This role is primarily administrative and requires someone who excels at managing information, tracking details, and supporting smooth day-to-day operations across multiple projects.

The ideal candidate is proactive, dependable, and skilled at interpreting and communicating information between creative, production, and operational teams. You will work closely with the Production Manager, Creative Producers, and Senior Director to ensure all workflows, documentation, and deliverables are accurately maintained and on schedule.

This position is well-suited for someone who thrives in a structured, fast-paced production environment and takes pride in keeping complex projects organized and running efficiently from start to finish.

This role reports onsite in our Los Angeles office full time.

Responsibilities:

• Coordinate file and asset management, including organization and delivery to internal and external content creators
• Track daily project status and maintain spreadsheets, including deadline follow-ups with relevant stakeholders
• Assist in maintaining organized and up-to-date project workspaces
• Input and track relevant production metadata upon asset delivery
• Provide support to the Quality Control (QC) team by reviewing assets as needed
• Collaborate with the Production Manager to ensure content creators receive clear editorial notes and feedback
• Verify that all deliveries meet internal and external technical specifications, and communicate required adjustments to content creators
• Assist in scheduling and organizing voice-over (VO) recording sessions
• Coordinate with Legal to distribute contract terms to content creators and crew
• Support payment processes by creating purchase orders (POs) and ensuring timely payments

Requirements

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• Strong organizational skills with discretion in file management, sharing, and permissions
• Excellent verbal and written communication skills
• Exceptional attention to detail and accuracy
• Proficient in production management tools including Monday.com, Aspera Faspex, and Google Workspace; familiarity with ShotGrid and fTrack is a plus
• Ability to prioritize tasks effectively, maintain accurate trackers and schedules, and communicate updates promptly
• Solid understanding of pre-production and production workflows
• Ability to interpret production schedules, identify potential bottlenecks, and escalate risks to leadership as needed
• Proven experience collaborating with Production Managers and Creative Producers to proactively address mid- to high-level production challenges
• Working knowledge of video and audio formats, codecs, and technical specifications

Desired Qualifications

• Minimum 1-2 years experience in a production or post-production company with a focus on either digital-first content, shorts, animation, and/or live action (children's content is a plus)
• Familiarity with MS Office, Google Suite, Frame.io (desirable), ShotGrid, Aspera Faspex, AirTable, and Monday.com as well as any other similar software that is necessary for the role
• The ideal candidate will be personable and organized, a self-starter with the ability to remain calm in busy situations, and an interest in all aspects of production