Executive Assistant

Description

Thank you for considering the Executive Assistant role with Moonbug Entertainment, an award-winning global entertainment company inspiring kids everywhere to laugh, learn and grow. The company is behind some of the biggest kids’ entertainment brands in the world including CoComelon and Blippi. Moonbug believes every child should have access to our entertaining and enriching content, which is why our shows are available on more than 150 video platforms globally including Netflix, Disney+, BBC iPlayer and YouTube Kids. Moonbug is also a global leader in pre-school music and audio experiences, available on 100+ audio platforms globally. Moonbug brands extend far beyond the screen to include streaming music, toys, games, books, live events, and even theme park exhibits.

Moonbug is part of Candle Media, an independent, creator-friendly home for cutting-edge, high-quality, category-defining brands and franchises. By bringing together elite talent operating at the intersection of content, community, and commerce, it helps to position leading entertainment businesses for accelerated, sustainable growth in the current market and beyond.

This is a hybrid role that reports to our New York, NY office 3-4 times per week (subject to change).

The Role:

Moonbug Entertainment is seeking a highly organized and proactive Executive Assistant to support our Chief Creative Officer (CCO) and VP of Brand Partnerships, while ensuring smooth day-to-day operations across the creative and brand partnerships departments, as well as overseeing the NY office operations

This hybrid role blends executive support, office management, and cross-departmental coordination, offering the ideal candidate a front-row seat to the company’s creative strategy, partnerships, and global business operations.

The ideal candidate is a detail-oriented self-starter who thrives in a dynamic environment, anticipates needs before they arise, and excels at juggling multiple priorities with discretion and professionalism.

Key Responsibilities:

Executive Support

• Provide direct administrative support to the CCO and VP of Brand Partnerships, including complex calendar management, extensive travel coordination, expense tracking, and meeting preparation.
• Serve as a liaison between executives and internal/external stakeholders, ensuring clear communication and follow-through on key initiatives.
• This role requires a very hands-on approach, ensuring the executive stays on schedule and transitions smoothly between meetings.
• Help prepare presentations, reports, and other materials for leadership meetings and partner engagements.
• Anticipate executive needs and proactively manage priorities to maximize efficiency and productivity.
• Works collaboratively with Executive Assistants across the organization to ensure seamless scheduling and calendar alignment.
• Other duties as assigned.

Office & Operations Management

• Oversee daily office operations, including vendor management, supply coordination, and space organization.
• Manage logistics for internal meetings, team gatherings, and company-wide events such as All Hands, offsites, and creative workshops.
• Support special projects across departments, including office moves, process improvements, and cross-functional initiatives.
• Support company event planning by overseeing budgets and timelines, as well as managing vendors and handling all guest communications.
• Maintain a positive and well-organized office environment that reflects Moonbug’s creative and collaborative culture, fostering a positive staff morale and inclusive culture that strengthens relationships across teams and offices.
• Other duties as assigned.

Requirements

• 3+ years of experience in executive support, office management, or project coordination within a creative or fast-paced corporate environment.
• Exceptional organizational and multitasking skills with strong attention to detail.
• Excellent written and verbal communication skills; able to represent senior leaders with professionalism and discretion.
• Proficiency in Google Workspace, Microsoft Office, and project management tools (e.g., Asana, Trello, Slack, Monday).
• Experience using Travel Perks to coordinate travel is preferred but not required.
• Experience coordinating events, meetings, and travel logistics.
• Positive, proactive attitude with the ability to anticipate needs and take initiative.
• Passion for creativity, collaboration, and contributing to a high-performing team.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Short Term & Long Term Disability
• Training & Development
• Free Food & Snacks
• Wellness Resources
• and more!