Royalty Coordinator

We are seeking a Royalty Coordinator in Berlin to ensure timely and accurate processing of royalty agreements, payments, and author data. This role involves reviewing and validating contracts, coordinating royalty runs, and analyzing sales reports. The coordinator will also provide professional support to authors, editors, and internal teams regarding statements, tax reporting, and payment inquiries, and handle financial operations like interim payments and journal entries. This position offers experience in financial and legal aspects of publishing within an international setting.

Must Have

• Work experience in royalties or Accounts Payable within a multinational environment, or as a publishing assistant in the publishing industry
• Sound understanding of accounting principles and legal agreements
• Strong customer orientation and interpersonal skills
• Excellent communication skills in English and German (written and spoken)
• High attention to detail and accuracy
• Proficient IT skills and ability to work with various systems

Good to Have

• Prior experience in a royalty or finance-related department
• Background in Finance, Accounting, or Law

About Springer Nature

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For over 180 years, our brands and imprints have been a trusted source of knowledge to these communities, and today, more than ever, we see it as our responsibility to ensure that fundamental knowledge can be found, verified, understood, and used by our communities – enabling them to improve outcomes, make progress, and benefit the generations that follow.

Visit group.springernature.com and follow @SpringerNature / @SpringerNatureGroup.

About the Role

We are seeking a Royalty Coordinator to join our team.

This role is responsible for ensuring the timely and accurate processing of royalty agreements, payments, and related author data. The successful candidate will support royalty operations, guide internal stakeholders on royalty procedures, and provide high-quality support to authors and editors regarding their statements, tax reporting, and payment inquiries.

The position offers an excellent opportunity to gain in-depth experience in the financial and legal aspects of publishing, working within an international environment.

Role Responsibilities

Royalty Processing and Administration

• Process and approve royalty agreements, payment requests, and related documents on time.
• Review and validate royalty contracts and adjustments processed by the offshore team, providing feedback and training where needed.
• Update royalty contracts, including payee transfers and amendments.
• Coordinate logistics for annual and semi-annual royalty runs and review royalty statements for assigned entities.
• Analyse and follow up on unassigned royalty sales reports and request missing contracts.

Communication and Support

• Respond professionally to queries from authors, editors, and internal teams regarding royalty statements, payments, tax reporting, and sales information.
• Provide timely support and guidance to the first-level team, editorial departments, and other internal stakeholders.
• Collaborate with the legal department to ensure all document changes comply with company policies.

Financial and Operational Support

• Prepare interim payments and one-off statements for missed or amended royalties.
• Review payment runs and coordinate cheque distribution, as well as resolve returned payments or transfer issues.
• Create journal entries
• Handle incoming mail as required.
• Apply for foreign tax deductions where applicable.

Experience, Skills, and Qualifications

Essential

• Work experience in royalties or Accounts Payable within a multinational environment, or as a publishing assistant in the publishing industry.
• Sound understanding of accounting principles and legal agreements.
• Strong customer orientation and interpersonal skills.
• Excellent communication skills in English and German (written and spoken).
• High attention to detail and accuracy.
• Proficient IT skills and ability to work with various systems.

Desirable

• Prior experience in a royalty or finance-related department.
• Background in Finance, Accounting, or Law.

At Springer Nature, our mission is to be part of progress – and that begins with inclusion: of people, perspectives, and ideas. We believe that diverse perspectives drive progress, and we are committed to creating an environment where people and ideas can flourish. If you have any access needs related to disability, neurodivergence or a chronic condition, please contact us so we can make all necessary accommodation. Find out more about our DEI work here https://group.springernature.com/gp/group/taking-responsibility/diversity-equity-inclusion

For more information about career opportunities in Springer Nature please visit https://springernature.wd3.myworkdayjobs.com/SpringerNatureCareers/

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