Commercial Events Coordinator

You will have the opportunity to support the Philips Image Guided Therapy (IGT) Commercial Events team with administrative tasks, planning & logistics for commercial and internal events in North America annually. Your role involves vendor sourcing, contract management, budget reconciliation, and payment processing. You will also manage CVent event registration sites, collaborate with Marketing for brand experiences, and provide E2E event management for small regional events, including onsite logistics. Additionally, you will handle administrative duties like scheduling, calendar management, and team meeting arrangements.

Must Have

• 4+ years of experience in event management (or no experience with a BS degree)
• Proficiency in Cvent, project management, and organizational tasks
• Advanced Microsoft Office user proficiency
• Strong written and oral communication skills and technical aptitude
• Bachelor's or Associate’s Degree in Hospitality, Events Management, Marketing, or related field, or equivalent experience
• Strong experience with online systems such as Cvent, SAP, or Ariba in a multi-national corporation
• Ability to perform minimum Physical, Cognitive and Environmental job requirements

Perks & Benefits

• Comprehensive Philips Total Rewards benefits program
• Generous PTO
• 401k (up to 7% match)
• HSA (with company contribution)
• Stock purchase plan
• Education reimbursement

You will have the opportunity to support the Philips Image Guided Therapy (IGT) Commercial Events team with administrative tasks, planning & logistics for commercial and internal events in North America annually.

Your role:

• Vendor sourcing, contracts, relationship management, budget management and expense reconciliation. Commercial events invoicing and payment processing across multiple functions and Philips Business Units, including PO creation & management.
• CVent event registration site builds, management & reporting, that includes data analytics and metrics. Collaborate with Marketing to create Brand Experiences that project and exploit the Philips Strategy and Brand.
• Event planning & onsite logistics support, which includes E2E event management for small regional events.
• Assisting with all administrative duties required by the team; scheduling, corporate calendar management, arranging conference calls, creating and maintaining shared drives, ordering office supplies, planning and logistics for team meetings including; travel, lodging, AV and offsite activities.

You're the right fit if:

• You’ve acquired 4+ years of experience in event management with an AS degree or no experience with a BS degree.
• Your skills include Cvent, project management, organizational experience, Microsoft Office advanced user proficiency, strong written & oral communication skills and a strong technical aptitude.
• You have a Bachelor's Degree OR Associate’s Degree in Hospitality, Events Management, Marketing or related field, or equivalent. 4 years of experience in Event Management, Campaign Creation, Project Management, Agency Handling or equivalent will substitute for a degree.
• You must be able to successfully perform the following minimum Physical, Cognitive and Environmental job requirements with or without accommodation for this position.
• You also have strong experience at a multi-national corporation, with online systems such as Cvent, SAP, or Ariba.