Senior Talent Acquisition Executive, Human Resources

Ninja Van is a tech-enabled logistics company on a mission to provide hassle-free delivery services for businesses of all sizes across Southeast Asia. Launched in 2014, we started operations in Singapore and have become the region's largest and fastest growing last-mile logistics company, partnering with over 35,000 merchants and delivering more than 1,000 parcels every minute across six countries.

At our core, we are a technology company that is disrupting a massive industry with cutting-edge software and operational concepts. Powered by algorithm-based optimisation, dynamic routing, end-to-end tracking and a data-driven approach, we provide best-of-class delivery services that delight both the shippers and end customers. But we are just getting started! We have much room for improvement and many ideas that will further shape the industry.

We are seeking an experienced and results-driven Senior Talent Acquisition Executive to lead and execute strategic recruitment efforts for our operations. You will play a key role in identifying, attracting, and hiring top talent across various departments for Malaysia & Singapore.

Job Descriptions:

• Input into overall hiring strategy of the organization to ensure the teams consist of a diverse set of qualified individuals.
• Coordinate with hiring managers to identify staffing needs in different areas and departments on monthly, quarterly & yearly basis.
• Create compelling job descriptions and ensure job postings are aligned with company branding.
• Determine selection criteria for candidates by liaising with managers and other members of staff.
• Advertise and source applicants through various channels, such as company career page, job platforms, social media, LinkedIn, and other professional networks.
• Proactively headhunt candidates.
• Conduct screening calls and interviews to assess candidates’ skills, experience, and cultural fit.
• Coordinate interview schedules with hiring managers and support them with structured interview guides.
• Keep records of all materials used for recruitment, including interview feedbacks and related paperwork.
• Conduct reference check & submit the report to hiring manager and superior before offering stage.
• Continuously improve recruitment processes and tools to increase efficiency and enhance the candidate experience.
• Propose salary package to superior/People & Rewards team based on market, company budget & parity.
• Issue an offer letter to selected employees.
• Track metrics (KPI & SLA) and provide regular reporting.
• Conduct onboarding programmes for new joiners.
• Attend career fairs and recruitment events to build a strong candidate pipeline.
• Ensure the staffing needs of the company are being met, with a long-term talent strategy in mind.
• Devise and implement sourcing strategies to build pipelines of potential applicants, such as employer branding initiatives.
• Create and implement end-to-end candidate hiring processes to ensure a positive experience.
• Build relationship with universities/colleges.
• Manages internship students (if assigned) including the SLA.
• Involves in departmental / company relationship building activities including branding.
• Work closely with HRBP(s) to keep in touch with progress of candidate hired.

Requirements:

• Only open for Malaysia Citizens/PR holder
• Bachelor's Degree in Human Resources Management, or similar.
• Certification obtained from the HR Certification Institute would be advantageous.
• At least 5 years of experience as a Talent Acquisition Specialist, or similar.
• Mandarin proficiency will be an advantage.
• Aware of Malaysia & Singapore employment laws.
• In-depth knowledge of candidates’ selection methods.
• Experience with full-cycle recruiting, using various interview techniques and evaluation methods including managing Applicant Tracking System (ATS) and LinkedIn.
• Knowledge in ISO 9001:2018 & SAP system will be an added advantage.
• Proficient in Microsoft Office & Google Suite.
• Outstanding communications and interpersonal skills.
• Impactful presentation style.
• Proficiency in documenting processes and keeping up with industry trends.
• Excellent organizational and time management skills.
• Ability to multitask and prioritize daily workload.
• Creative thinker and proactive problem solver A positive, “can do” attitude.
• Possess own transportation.
• Required to travel as & when.