Senior Workspace Administrator (Maternity Cover – 9 months)

Nium, Global Leader in Payments

Nium, the global leader in real-time, cross-border payments, was founded on the mission to deliver the global payments infrastructure of tomorrow, today. With the onset of the global economy, its payments infrastructure is shaping how banks, fintechs, and businesses everywhere collect, convert, and disburse funds instantly across borders.

Its payout network supports 100 currencies and spans 220+ markets, 100 of which in real-time. Funds can be disbursed to accounts, wallets, and cards and collected locally in 35 markets. Nium's growing card issuance business is already available in 34 countries. Nium holds regulatory licenses and authorizations in more than 40 countries, enabling seamless onboarding, rapid integration, and compliance – independent of geography. The company is co-headquartered in San Francisco and Singapore.

Role Summary

We are seeking a highly organized and proactive Sr. Analyst – Workspace Administration to manage daily office operations across Nium’s European offices (Malta, London, Lithuania and Amsterdam).

The role requires exceptional attention to detail, strong organizational skills, and the ability to manage multiple priorities in a dynamic, fast-paced environment. The successful candidate will play a key role in maintaining a positive and efficient workplace experience while leading administrative initiatives and a key project in Malta.

Responsibilities

• Primary point of contact for office administration across our multiple European locations
• Leading a key office project in Malta
• Planning and coordinating office perks and engagement initiatives including monthly events and gatherings
• Welcoming and assisting office visitors, ensuring efficient visitor registration processes
• Managing office supplies, inventory, and resources, ensuring optimal stock levels
• Coordinating office maintenance and upkeep by liaising with service providers and conducting routine checks
• Managing relationships with vendors and service providers
• Ensuring compliance with all health and safety regulations and internal policies
• Assisting with visitors’ travel logistics including accommodation and transport
• Managing and tracking office budgets, maintaining accurate financial records and reports
• Providing support to employees with office-related requests and inquiries
• Maintaining organized documentation and filing systems for all office administration activities

Requirements

• Minimum 3 years of experience in a fast-paced office administration or facilities management role
• Excellent communication and interpersonal skills
• Highly organized, with strong problem-solving and multitasking abilities
• Proven ability to work both independently and as part of a collaborative team
• Strong command of written and spoken English
• Proficient in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
• Strong attention to detail, accuracy, and follow-through
• Proactive mindset, capable of taking initiative and driving improvement
• Project Management experience will be considered a strong asset

What we offer at Nium

We Value Performance: Through competitive salaries, performance bonuses, sales commissions, equity for specific roles and recognition programs, we ensure that all our employees are well rewarded and incentivized for their hard work.

We Care: The wellness of Nium’ers is our #1 priority. We offer medical coverage along with 24/7 employee assistance program, generous vacation programs including our year-end shut down. We also provide a flexible hybrid working environment (3 days per week in the office).

We Upskill Ourselves: We are curious, and always want to learn more with a focus on upskilling ourselves. We provide role-specific training, internal workshops, and a learning stipend.

We Constantly Innovate: Since our inception, Nium has received constant recognition and awards for how we approach both our business and talent opportunities. Check out CNBC World’s Top Fintech Companies 2024.

We Celebrate Together: We recognize that work is also about creating great relationships with each other. We celebrate together with company-wide social events, team bonding activities, happy hours, team offsites, and much more!

We Thrive With Diversity: Nium is truly a global company, with more than 33 nationalities, based in 18+ countries and more than 10 office locations. As an equal opportunity employer, we are committed to providing a safe and welcoming environment for everyone.

For more detailed region-specific benefits: https://www.nium.com/careers#careers-perks

For more information visit www.nium.com

Depending on your location, certain laws may regulate the way Nium manages the data of candidates. By submitting your job application, you are agreeing and acknowledging that you have read and understand our Candidate Privacy Notice located at www.nium.com/privacy/candidate-privacy-notice.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.