Job Description
As a Trade Spend & Admin Specialist within Export Markets, you will support the Cluster Manager, Channel Managers, and Trade Spend Coordinator. Your responsibilities include collecting and verifying trade spend documentation, managing SAP entries, and providing administrative support to the commercial team. This role is crucial for ensuring smooth operations and compliance within the cluster, acting as a key contact point between departments and external stakeholders. The role can be based either in Budapest, Hungary or Warsaw, Poland.
Good To Have:
- Master’s/MBA preferred
- Russian language skills
Must Have:
- Collect and verify back up documents for processes
- Issue Technical Credit notes (claims) in the system
- Manage TPRM
- Track contracts through all stages
- Collect and store business operation documents within the Cluster
- Provide administrative support to the commercial team and Cluster manager
- Act as a key contact point between departments, senior management, and external stakeholders
- Support internal teams in fulfilling contractual obligations and documentation
- Handle administrative tasks for contract management, approvals, and archiving
- Monitor deadlines and ensure timely execution of agreements
- Prepare reports, summaries, and presentations for management
- Identify potential risks, issues, or delays and escalate them
- Ensure compliance with company policies and regulatory requirements
- Bachelor’s degree in Economics, Business Administration, Sciences, or Engineering
- Fluent in English
- At least 3 years of experience in Sales, Business Administration, Trade Marketing, or Trade Spend roles
- Strong financial acumen with digital capabilities and advanced Excel skills
- Excellent problem-solving and analytical abilities
- Quick and effective decision-making skills under time pressure
- Skilled in stakeholder management and strategic influencing
- Collaborative mindset with a strong sense of team spirit and solution-oriented approach
- Experience working in multicultural and multinational environments
- High sense of responsibility and ownership of assigned tasks
- Strong attention to detail and accuracy in documentation and communication
- Solid organizational and time-management skills
Perks:
- Benefits package depending on CEE locations
- Dynamic hybrid work model
- Attractive reward package including annual bonus and performance awards
- Extensive support for work-life balance and flexible working solutions
- Engaging in various health and well-being activities
- Open and inclusive environment embracing diversity
- Private medical package for employees and eligible counterparts
- Personalized learning approach for continuous growth
- Supportive community that values collaboration and inclusivity
- Integration events
About the role
As a Trade Spend & Admin Specialist within Export Markets, you will play a key role in supporting the Cluster Manager, Channel Managers, and Trade Spend Coordinator. You’ll be responsible for collecting and verifying trade spend documentation, managing SAP entries, and providing administrative support to the commercial team.
Role Responsibilities
- Collection and verification of all back up documents for different processes.
- Technical Credit note (claims) issuing in system.
- TPRM management.
- Tracking of contracts in all the stages.
- Collecting and storage of all documents related to business operations within the Cluster.
- Administrative support to commercial team and Cluster manager.
- Acting as a key contact point between departments, senior management, and external stakeholders regarding contract and administrative matters.
- Supporting internal teams in ensuring all contractual obligations and documentation are fulfilled.
- Handling administrative tasks related to contract management, approvals, and documentation archiving.
- Monitoring deadlines and ensuring timely execution of agreements.
- Preparing reports, summaries, and presentations for management regarding contract status and administrative processes.
- Identifying potential risks, issues, or delays and escalating them when necessary.
- Ensuring that all procedures comply with company policies and regulatory requirements.
Basic Qualifications:
- Bachelor’s degree in Economics, Business Administration, Sciences, or Engineering (Master’s/MBA preferred).
- Fluent in English (must-have), Russian is a plus.
- At least 3 years of experience in Sales, Business Administration, Trade Marketing, or Trade Spend roles - preferably in Consumer Healthcare or FMCG.
- Strong financial acumen with digital capabilities and advanced Excel skills.
- Excellent problem-solving and analytical abilities. Quick and effective decision-making skills, especially under time pressure.
- Skilled in stakeholder management and strategic influencing.
- Collaborative mindset with a strong sense of team spirit and solution-oriented approach.
- Experience working in multicultural and multinational environments.
- High sense of responsibility and ownership of assigned tasks.
- Strong attention to detail and accuracy in documentation and communication.
- Solid organizational and time-management skills.
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