Workplace Administrator/ Receptionist

Autodesk is seeking an Office Administrator with at least 1 year of experience to join their Workplace team in Kraków, Poland. The role involves managing office facilities, ensuring compliance with health and safety regulations, and coordinating with internal and external stakeholders to provide excellent workplace services. Responsibilities include handling service requests, performing maintenance inspections, supporting office upkeep, and potentially leading event projects.

Must Have

• Manage Action Requests for service, repairs and maintenance.
• Perform ongoing facilities maintenance inspections of common areas.
• Support offices maintenance efforts (furniture moving, simple mechanical projects, A/V set-up).
• Model company safety policies and participate in Emergency Response Team efforts.
• Develop and maintain positive working relationships with employees, management and external service vendors.
• Coordinate with outside contractors on facilities and equipment repairs and internally with other departments.
• Maintain knowledge of building management’s policies and procedures manual.
• Responsible for timely reporting and correction of any discrepancies.
• 1 year of experience in managing reception and office environment.
• Willing to carry company phone and be "on-call" for emergencies.

Good to Have

• Participate in facilities project administration.
• Manage vendors who perform repairs and preventative maintenance.
• Communicate to site occupants regarding facilities issues, news, and/or updates.
• Perform the duties of the Workplace Coordinator.
• Perform other activities such as mail deliveries, shipping & receiving, inter-office transportation of equipment, and serve as Receptionist.
• Lead and coordinate events projects.
• Knowledge of HVAC and mechanical building systems (at higher levels).
• Knowledge of specialty equipment/lab environments (at higher levels).
• Knowledge of video conferencing systems (at higher levels).
• Ability to read and make CAD file changes (at higher levels).

Perks & Benefits

• comprehensive benefits package

Position Overview

We are looking for outstanding individuals to join our Workplace team and help Autodesk change the future of having the best place to work. We're looking for an Office Administrator with at least 1 year of experience in managing offices, taking attention to details, willing to deliver the best workplace service to our employees.

Responsibilities

FACILITIES UPKEEP AND MAINTENANCE

• Manage Action Requests for service, repairs and maintenance, determining the nature of the problem(s) and either completing the request or recommending appropriate solutions to customers in a timely manner
• Perform ongoing facilities maintenance inspections of common areas by conducting “walk-throughs” of site to ensure compliance with local health and safety regulations
• Support offices maintenance efforts by performing duties such as furniture moving, simple mechanical projects, light construction, or audio/visual set-up. Provide preventative maintenance support by ensuring proper lighting, door, furniture, availability of the fire extinguishers and other life safety equipment
• Model company safety policies and participate in Emergency Response Team efforts
• At higher levels, may participate in facilities project administration. May manage vendors who perform repairs and preventative maintenance

COORDINATION

• Develop and maintain positive working relationships with employees, management and external service vendors
• Coordinate with outside contractors on facilities and equipment repairs and internally with other departments. Maintain knowledge of building management’s policies and procedures manual and maintain building specific files
• Responsible for timely reporting and correction of any discrepancies using the Action Request process
• May be responsible for communicating to site occupants regarding facilities issues, news, and/or updates. In some cases, may perform the duties of the Workplace Coordinator
• May perform other activities such as mail deliveries, shipping & receiving, inter-office transportation of equipment, and may serve as Receptionist
• May Lead and coordinate events projects.

Minimum Requirements

• 1 years of experience in managing reception and office environment
• Must be willing to carry company phone and be "on-call" for emergencies
• At higher levels: Knowledge of HVAC and mechanical building systems, specialty equipment/lab environments, video conferencing systems, and/or the ability to read and make CAD file changes may also be required

Learn More

About Autodesk

Welcome to Autodesk! Amazing things are created every day with our software – from the greenest buildings and cleanest cars to the smartest factories and biggest hit movies. We help innovators turn their ideas into reality, transforming not only how things are made, but what can be made.

We take great pride in our culture here at Autodesk – it’s at the core of everything we do. Our culture guides the way we work and treat each other, informs how we connect with customers and partners, and defines how we show up in the world.

When you’re an Autodesker, you can do meaningful work that helps build a better world designed and made for all. Ready to shape the world and your future? Join us!

Salary transparency

Salary is one part of Autodesk’s competitive compensation package. Offers are based on the candidate’s experience and geographic location. In addition to base salaries, our compensation package may include annual cash bonuses, commissions for sales roles, stock grants, and a comprehensive benefits package.

Diversity & Belonging

We take pride in cultivating a culture of belonging where everyone can thrive. Learn more here: https://www.autodesk.com/company/diversity-and-belonging

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