Workplace Experience Coordinator

21 Minutes ago • All levels • ~ $60,320 PA

Job Summary

Job Description

CD PROJEKT RED is seeking a friendly and resourceful Workplace Experience Coordinator for their Vancouver Hub. This role involves being the first point of contact for visitors and team members, ensuring smooth daily operations, and fostering a welcoming, organized, and engaging office environment. Responsibilities range from managing front desk duties to coordinating office lunches and supporting employee experience, playing a key role in the studio's seamless operation.
Must have:
  • Greet and welcome visitors, ensuring a positive first impression.
  • Maintain a tidy and organized reception area.
  • Oversee reception duties: answering phones, handling mail, greeting guests, assisting check-ins.
  • Coordinate with internal teams for seamless visitor experience.
  • Execute general office tasks: ordering supplies, packing shipments, photocopying, scanning.
  • Coordinate monthly office lunch catering and assist with employee engagement activities.
  • Manage conference rooms, office, and kitchen cleanliness.
  • Assist with supply, inventory, ordering, and restocking.
  • Initiate inquiries to vendors for service and product quotes.
  • Operate independently, multitask, and maintain organized filing systems.
  • Assist with ad-hoc administrative projects.
  • Proven experience in a receptionist, administrative, or customer-facing role.
  • High school diploma or equivalent.
  • Energetic, positive, and personable.
  • Effective written and verbal communication skills.
  • Ability to multitask and manage time effectively in a fast-paced environment.
  • Creative problem solver with an interest in creating an office atmosphere.
  • Commitment to continuous improvement.
  • Proactive in bringing proposals to administrative teams.
  • Comfortable using office equipment and basic office software (Microsoft Office, Google Workspace, etc.).
  • Experience with Miro and Confluence/JIRA.
  • Ability to lift up to 30 lbs.
Good to have:
  • Passion for Video Games.
  • Higher education is a plus.
Perks:
  • Flexible working hours (start between 8:00 and 10:00 AM).
  • A welcome pack filled with goodies.
  • Trainings, lectures and courses (internal workshops, external training, ‘Meet a star’ events, knowledge-sharing, online tutorials, e-learning).
  • Merch (gifts for newborn rebels and cool swag).
  • Private medical healthcare (medical plans with dental care, accessible for partner and relatives).
  • Support during COVID-19 (regular tests, vaccinations, professional advice).
  • Psychological care (free mental health support and well-being webinars).
  • Multisport card (access to sporting and fitness facilities).
  • Dog-friendly office.
  • Social events (regular gatherings, games).
  • Healthy selections (organic fruit, snacks, muesli, honey, vegan milk, speciality coffee).
  • Truly international working environment.

Job Details

Company Description

To create revolutionary, story-driven RPGs which go straight to the hearts of gamers — this is our mission. Want to dive deeper into our company’s culture? Explore our social media and check out our YouTube channel where we share behind-the-scenes insights and stories direct from our team members!

Job Description

CD PROJEKT RED is on the lookout for a friendly and resourceful Workplace Experience Coordinator to be the welcoming face of our Vancouver Hub! In this role, you’ll be the first point of contact for visitors and team members, ensuring smooth day-to-day operations and creating a welcoming, organized, and engaging office environment. From managing front desk responsibilities to coordinating office lunches and supporting employee experience, you'll play a key role in keeping our studio running seamlessly. If you're a personable, organized, and proactive individual with a love for video games, we would love to hear from you!

Responsibilities:

  • Greet and welcome visitors, ensuring a positive and professional first impression.
  • Maintain a tidy and organized reception area, ensuring it is presentable at all times.
  • Oversee the reception area duties including answering phones, handling office mail and packages, greeting guests, assisting check in of vendors and interviewees.
  • Coordinate with internal teams to ensure seamless visitor experience.
  • Execute general office tasks like ordering supplies, packing shipments, photocopying, and document scanning.
  • Coordinate monthly office lunch catering and assists with various employee engagement activities, including booking the occasional business lunch or dinner reservation.
  • Manage conference rooms, office, and kitchen cleanliness.
  • Assist with supply, inventory, ordering, restocking.
  • Initiate inquiries to vendors for service and product quotes.
  • Operate independently and be great at multitasking and staying organized, including maintaining organized filing systems, both physical and digital.
  • Assist with any other ad-hoc administrative projects.

Qualifications

  • Proven experience in a receptionist, administrative, or customer-facing role.
  • High school diploma or equivalent required.
  • Energetic, positive, and personable.
  • Effective written and verbal communication skills.
  • Ability to multitask and manage time effectively in a fast-paced environment.
  • Creative problem solver with an interest in helping to create an office atmosphere.
  • A commitment to continuous improvement within your area of responsibility.
  • Proactive in bringing thoughts and proposals to the other administrative teams.
  • Comfortable using office equipment and basic office software (Microsoft Office, Google Workspace, etc.).
  • Experience with Miro and Confluence/JIRA.
  • Ability to lift up to 30 lbs.

Nice to Have:

(Please note that these skills are not required to apply for the position)

  • Passion for Video Games.
  • Higher education is a plus.

Additional Information

This job requires working in Vancouver, BC.

Working mode: in-office in a full-time capacity.

Perks & Professional Growth

  • Flexible working hours — start your workday anytime between 8:00 and 10:00 AM.
  • A welcome pack filled with goodies — to help you feel right at home once you join the team.
  • Trainings, lectures and courses — internal workshops, external training for each employee, ‘Meet a star’ events, knowledge-sharing initiatives, online tutorials, and e-learning classes are all available. There’s always something to learn!
  • Merch — gifts for newborn rebels and regular chances to nab some cool swag!

Health & Well-being

  • Private medical healthcare — a selection of medical plans with dental care to choose from, which are also accessible for your partner and relatives.
  • Support during COVID-19 — regular tests and COVID vaccinations at the studio as well as professional advice and guidance from a specialist doctor.
  • Psychological care — free mental health support and various well-being webinars.
  • Multisport card — gain access to a wide number of sporting and fitness facilities across the city.

Social Activities & Life in the Office

  • Dog-friendly office — dog owner? Bring your pooch with you and look after them while working! There’s always a furry friend or two to meet at the studio.
  • Social events — we host regular gatherings at the studio where we can all unwind, play games, and just have some fun together.
  • Healthy selections — ​​organic fruit, snacks, muesli, organic honey, vegan milk, and speciality coffee are all at your disposal around the studio. Enjoy!
  • Truly international working environment — a chance to meet and work with a diverse selection of people from all around the world.

#LI_ONSITE

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