Workplace & Team Experience Manager

Workplace & Team Experience Manager (m/w/d)

At Mimacom, we ensure that our teams can work productively at our locations – in an environment where people feel comfortable, smooth processes are a given, and collaboration is easy. To achieve this, we need someone who keeps an overview before anyone even notices that something needs to be organized.

Engaged people are behind our projects. And you are the person on site who holds everything together – with an eye for detail, practical energy, and true team spirit.

As Office & Workplace Manager (m/f/d), you ensure that everything runs smoothly at our location: from reception to office organization and support for HR, Finance, and IT. You are a contact person, enabler, and organizational talent all in one.

What you do

• Office & Location Organization: You ensure that our location runs smoothly: from managing daily office life to ordering materials and organizing a pleasant working environment.
• Reception & Communication: You are the first point of contact on site – for colleagues, guests, and external partners. You receive, coordinate, answer inquiries, and keep information flowing.
• Travel & Appointment Management: You plan trips, coordinate appointments, and ensure that meetings and processes take place efficiently and well-prepared.
• Administrative Support & Finance: You assist with administrative topics such as travel expense and invoice processes, contract management, or orders.
• IT & Workplace Support: You take care of our IT hardware on site, support onboarding and offboarding, and ensure that workplaces are functional, modern, and prepared.
• Team Culture & Internal Collaboration: You are the central contact person at the location, work closely with HR, IT, and external service providers, and actively participate in events and internal projects.

What you bring

• A completed commercial apprenticeship or a comparable qualification.
• Several years of experience in office/workplace management or other service environments.
• Basic knowledge in finance or administration.
• Technical understanding and enjoyment of tools & hardware.
• Structured, independent, and solution-oriented way of working.
• Strong communication skills, organizational talent, and a hands-on mentality.
• Proficiency in MS Office & modern collaboration tools.
• Very good German language skills and good English language skills.
• Desire to be present on-site in the office – with one flexible home office day per week.

What awaits you:

We want you to find your place with us – with room to shape and grow.

• A role with real responsibility for daily interaction at the location.
• An environment where collaboration is lived at eye level.
• Open communication, short distances, and a hands-on team.
• Scope for shaping processes, workflows, and workplace culture.
• Modern work environment, IT equipment, and support from experienced colleagues.

About Us

Want to create meaningful solutions to everyday challenges?

Our team shapes digital progress to help our customers find their competitive edge. With software projects built on bright ideas, we simplify how business is done.

Join Mimacom and develop software that makes a difference.

From banking to retail, manufacturing to telecoms, to the organizations that shape society, our software is a part of the daily lives of people all over the world. It makes things faster, easier, and delivers better results.

We know that behind every slick line of code is a bright idea. These ideas are powered by the creativity and close collaboration of our team, who each bring their own bit of brilliance.

Be part of a team whose digital solutions reach 50 million users every day.