AR Specialist (Onsite)

The Accounts Receivable Specialist is responsible for performing daily billing, collections, and account reconciliation activities to ensure timely and accurate customer invoicing, payment posting, and adherence to company credit policies. This role requires strong attention to detail, organizational skills, and proactive communication to maintain positive customer relationships and support overall financial operations, including managing aging reports and collection activities.

Must Have

• Perform daily accounts receivable billing functions
• Complete customer invoicing the same day
• Create AP invoices for customer invoices
• Research discrepancies and debit memos; process, issue, and post credits/debits as needed
• Prepare and post customer receipts daily
• Maintain records, files, and backup documentation related to accounts receivable
• Download and review weekly aging reports; communicate noteworthy past due accounts
• Initiate, track, and maintain collection activity records
• Ensure adherence to company credit policies and procedures
• Maintain accurate customer information in the database
• Research and respond promptly to accounts receivable inquiries
• Provide credit reference information in accordance with company procedures
• Assist with answering phones

Good to Have

• Provide AP backup support as required
• Handle transload invoicing

Job Description

**Accounts Receivable Specialist - Contract to hire (contract to run approx. 3 months)

Renton, WA - on-site**

Overview

The Accounts Receivable Specialist is responsible for performing daily billing, collections, and account reconciliation activities to ensure timely and accurate customer invoicing, payment posting, and adherence to company credit policies. This role requires strong attention to detail, organizational skills, and proactive communication to maintain positive customer relationships and support overall financial operations.

Duties & Responsibilities

• Perform daily accounts receivable billing functions:
• Complete customer invoicing the same day.
• Create AP invoices for customer invoices (to be completed by month-end).
• Research discrepancies and debit memos;process, issue, and post credits/debits as needed.
• Prepare and post customer receipts daily.
• Maintain records, files, and backup documentation related to accounts receivable.
• Download and review weekly aging reports;communicate noteworthy past due accounts.
• Initiate, track, and maintain collection activity records, including payment schedules, call documentation, and collection letters.
• Ensure adherence to company credit policies and procedures to maintain consistent handling of collection matters.
• Maintain accurate customer information in the database.
• Research and respond promptly to accounts receivable inquiries.
• Provide credit reference information in accordance with company procedures.
• Assist with answering phones (shared responsibility among staff).

Future Duties:

• Provide AP backup support as required.
• Handle transload invoicing.

Success Factors

• Customer invoicing consistently up to date.
• Clear understanding and communication of past due accounts, with proactive plans to resolve.
• 100% accuracy in invoicing, statements, and communication;errors corrected immediately with minimal customer impact.
• Willingness to raise concerns when workload exceeds capacity and to assist colleagues when possible.
• Commitment to continuous learning and asking questions when unsure.