Associate Event Specialist

As an Events Specialist at Illumina, you will contribute to marketing event plans, manage and execute both face-to-face and virtual events, and ensure brand consistency. This full-time, permanent hybrid role in Cambridge, UK, requires strong project management, planning, scheduling, agency liaison, and budgeting skills. You will work with internal teams and external agencies, managing logistics, budgets, and vendor relationships, while ensuring compliance and tracking event performance.

Must Have

• Participate in marketing events plan creation.
• Manage and execute face-to-face and virtual events.
• Serve as liaison for brand consistency in events.
• Handle project management, planning, scheduling, agency liaison, and budgeting.
• Manage agency contracts as needed.
• Execute regional events aligned with strategic priorities.
• Provide expertise on event strategy and execution.
• Plan and manage all aspects of tradeshows and hosted events.
• Responsible for budget management, PO creation, and tracking.
• Manage events in-house and through agencies.
• Consult regional teams for content localization.
• Manage event vendor and logistical coordination.
• Coordinate logistics for external presenters, partners, and staff.
• Capture relevant event data into appropriate systems.
• Track lead data into Pardot/SFDC and report performance.
• Liaise with Privacy, Compliance, Procurement & Legal departments.
• Proven event planning experience including tradeshows.
• Experience managing virtual and hybrid events.
• Extensive experience creating online event registration pages (Cvent or similar).
• Experience negotiating and contracting hotels and ancillary services.
• Experience with TOV, Compliance & MedTech reporting.

Good to Have

• Language skills

Perks & Benefits

• Flexible time off
• Private medical insurance
• Compassion and care time off
• Leisure travel insurance
• Pension
• Employee stock purchasing program
• Volunteer time off

What if the work you did every day could impact the lives of people you know? Or all of humanity?

At Illumina, we are expanding access to genomic technology to realize health equity for billions of people around the world. Our efforts enable life-changing discoveries that are transforming human health through the early detection and diagnosis of diseases and new treatment options for patients.

Working at Illumina means being part of something bigger than yourself. Every person, in every role, has the opportunity to make a difference. Surrounded by extraordinary people, inspiring leaders, and world changing projects, you will do more and become more than you ever thought possible.

Associate Events Specialist

Closing date - Friday 16th January 2026

As an Events Specialist you will participate in the creation of marketing events plans, takes ownership of the management and execution of face-to-face and virtual events, and serves as a liaison between key internal constituents to articulate the brand’s position and to ensure consistency of the brand and corporate image in all events and promotional pieces. Responsibilities include project management, planning, scheduling, agency liaison/supervision and budgeting. Responsibility may include managing agency contracts as needed.

This is a full-time, permanent position, you will work on a hybrid contract where you will be required onsite for a minimum of two days per week. This position requires proven written and verbal communication skills across all levels of the organization, as well as exceptional organizational skills and attention to detail. The position also requires the ability to work on problems of diverse scope, analyse data, apply best practices and network with senior members of staff within own area of expertise.

Illumina's employee benefits are industry-leading and include, flexible time off, private medical insurance, compassion and care time off, leisure travel insurance, pension, employee stock purchasing program, volunteer time off, and much more!

Responsibilities:

• Manages and executes regional events in alignment with company strategic priorities.
• Provides expertise and best practices to stakeholders, e.g. marketing teams and senior management, on event strategy, execution and tools
• Plans, manages and executes all aspects & deliverables associated with tradeshows and Illumina hosted events – both face-to-face and virtual.
• Responsible for budget mgt, PO creation & tracking – onboarding supplier if required in ARIBA/SAP
• Manages events in-house as well as through agencies, and provides the link between agency and Illumina
• Consults with regional team when localizing content to ensure alignment with global guidelines
• Responsible for event vendor management and logistical coordination in accordance with governance and Internal agency vendor management guidelines
• Responsible for coordinating logistics for external presenters, partners, and ILMN staff
• Captures relevant event data into appropriate systems
• Tracks lead data into Pardot/SFDC and reports on event performance/results
• Liaison with Privacy, Compliance, Procurement & Legal depts to ensure events meet compliance requirements.

Preferred Requirements:

• University/college degree in marketing, communications, or related field required, or equivalent work experience – Must have event planning experience including tradeshows, managing budget, venue sourcing, contracting, registration, housing, ground transportation, audio/visual, reporting, management/assessment of virtual event platforms
• Experience managing virtual and hybrid events
• Extensive experience creating online event registration pages (Cvent or similar)
• Experience negotiating and contracting hotels and ancillary services
• Strong leadership skills
• Strong oral and written communication skills
• Must have demonstrated effective collaboration in a matrix or highly cross-functional business
• Experience with TOV, Compliance & MedTech reporting highly desired
• Ability to travel 25% of the time
• Language skills highly desired

We are a company deeply rooted in belonging, promoting an inclusive environment where employees feel valued and empowered to contribute to our mission. Built on a strong foundation, Illumina has always prioritized openness, collaboration, and seeking alternative perspectives to propel innovation in genomics. We are proud to confirm a zero-net gap in pay, regardless of gender, ethnicity, or race. We also have several Employee Resource Groups (ERG) that deliver career development experiences, increase cultural awareness, and offer opportunities to engage in social responsibility. We are proud to be an equal opportunity employer committed to providing employment opportunity regardless of sex, race, creed, color, gender, religion, marital status, domestic partner status, age, national origin or ancestry, physical or mental disability, medical condition, sexual orientation, pregnancy, military or veteran status, citizenship status, and genetic information. Illumina conducts background checks on applicants for whom a conditional offer of employment has been made. Qualified applicants with arrest or conviction records will be considered for employment in accordance with applicable local, state, and federal laws. Background check results may potentially result in the withdrawal of a conditional offer of employment. The background check process and any decisions made as a result shall be made in accordance with all applicable local, state, and federal laws. Illumina prohibits the use of generative artificial intelligence (AI) in the application and interview process. If you require accommodation to complete the application or interview process, please contact accommodations@illumina.com. To learn more, visit: https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf. The position will be posted until a final candidate is selected or the requisition has a sufficient number of qualified applicants. This role is not eligible for visa sponsorship.