Associate - Finance

The Finance Associate will be responsible for the smooth and timely execution of Accounts Receivable (AR) processes, overseeing end-to-end billing, invoicing, cash application, and AR tracking activities. This role ensures accuracy, compliance, and timely completion of all financial tasks, and supports month-end and year-end financial closure activities. The ideal candidate should be detail-oriented and organized.

Must Have

• Prepare and issue accurate customer invoices based on sales orders, contracts, purchase orders, delivery notes, or time sheets.
• Verify billing data including pricing, quantities, taxes, discounts, PO numbers, and terms against source documents.
• Send invoices to customers via email, customer portals, EDI, or other required channels.
• Issue credit memos and refund requests with appropriate approvals.
• Prepare monthly supplier statements as per client requirements and ensure timely submission.
• Maintain organized electronic and physical filing of invoices, POs, proof of delivery, and related correspondence.
• Prepare invoice summaries against customer purchase orders and share reports with the manager.
• Track AR activities and ensure credit periods and timelines are met for each customer.
• Assist with month-end and year-end closing activities related to billing and the AR sub-ledger.
• Responsible for accurate cash application for each customer and corresponding invoices.
• Maintain complete, accurate, and timely financial records in compliance with BrandMuscle policies.

Associate - Finance

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The Finance Associate will be primarily responsible for ensuring the smooth and timely execution of Accounts Receivable (AR) processes. This role will oversee end-to-end billing, invoicing, cash application, and AR tracking activities, ensuring accuracy, compliance, and timely completion of all financial tasks. The ideal candidate should be detail-oriented, organized, and capable of supporting month-end and year-end financial closure activities.

Key Responsibilities

Billing & Invoicing

• Prepare and issue accurate customer invoices (manual and system-generated) based on sales orders, contracts, purchase orders, delivery notes, or time sheets.

(Examples: Daily invoice generation and submission, issuing credit notes and debit notes.)

• Verify billing data including pricing, quantities, taxes, discounts, PO numbers, and terms against source documents.
• Send invoices to customers via email, customer portals, EDI, or other required channels.
• Issue credit memos and refund requests with appropriate approvals.

Reporting & Documentation

• Prepare monthly supplier statements as per client requirements and ensure timely submission.
• Maintain organized electronic and physical filing of invoices, POs, proof of delivery, and related correspondence.
• Prepare invoice summaries against customer purchase orders and share reports with the manager.

Accounts Receivable Management

• Track AR activities and ensure credit periods and timelines are met for each customer.
• Assist with month-end and year-end closing activities related to billing and the AR sub-ledger.
• Responsible for accurate cash application for each customer and corresponding invoices.
• Maintain complete, accurate, and timely financial records in compliance with BrandMuscle policies.