CEI Contract Support Specialist

AECOM is seeking an experienced CEI Contract Support Specialist in Tampa, FL, to support multiple transportation and infrastructure projects. The role involves comprehensive contract administration and project documentation tasks, including reviewing contractor submittals, preparing and maintaining project records, and ensuring compliance with FDOT standards. The specialist will also process contractor pay applications, assist with change orders, coordinate with project stakeholders, and contribute to continuous process improvement.

Must Have

• Provide document management and project controls support.
• Manage the setup and maintenance of document control/records management for multiple projects.
• Ensure compliance with company policies and procedures.
• Review and process contractor pay applications.
• Assist in the preparation and review of change orders, contract modifications, and amendments.
• Coordinate with project stakeholders.
• Monitor and report on project schedules.
• Assist in the preparation of monthly progress reports.
• Maintain accurate and up-to-date project files.
• BA/BS degree plus 4 years of related experience, or AS Degree plus 6 years, or HS/GED plus 8 years.
• US Citizenship is required.
• Valid US Driver’s License required.

Good to Have

• CTQP Final Estimates Level II certification.
• Understand which surfaces are needed from the designer.
• Understand the survey data from the field.
• Prepare the survey data for use in software.
• Generate accurate earthwork quantities from software.
• Four years of CEI experience (e.g., Materials Acceptance and Certification (MAC) System input, progress and final estimates, EEO compliance, processing Construction Contract changes).
• Two years of experience with 3D Modeling and CADD.

Perks & Benefits

• Comprehensive benefits (medical, dental, vision, life, AD&D, disability benefits).
• Paid time off.
• Leaves of absences.
• Voluntary benefits and perks.
• Flexible work options.
• Well-being resources.
• Employee assistance program.
• Business travel insurance.
• Service recognition awards.
• Retirement savings plan.
• Employee stock purchase plan.
• Award-winning training and development programs.

Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

AECOM is currently seeking to hire an experienced CEI Contract Support Specialist to join our team and provide essential support for multiple transportation and infrastructure projects in the Tampa, FL area. In this role, the selected candidate will assist with a wide range of contract administration and project documentation tasks, including reviewing contractor submittals, preparing and maintaining project records, and monitoring compliance with FDOT standards.

Responsibilities include but are not limited to:

• Provides document management and project controls support which includes the receipt, inventory, audit, tracking, storage, retrieval and distribution of both classified and unclassified electronic, paper and other media project data and documents according to company policy, and proper procedures for the projects
• Manages the set up and maintenance of document control / records management for multiple projects and Project Managers
• Ensures that all local practices and activities comply with company policies and procedures.
• Under limited supervision, applies sound professional judgment and independent thought on details of work
• Resolves questions and problems
• May independently perform most assignments with minimal direction
• Reviews and processes contractor pay applications, ensuring accuracy and compliance with contract terms
• Assists in the preparation and review of change orders, contract modifications, and amendments.
• Coordinates with project stakeholders, including contractors, subcontractors, and FDOT representatives, to facilitate effective communication and project progress
• Monitors and reports on project schedules, identifying potential delays and recommending mitigation strategies
• Assists in the preparation of monthly progress reports, highlighting key performance indicators and project milestones
• Participates in project meetings and site visits as needed, documenting discussions and action items
• Maintains accurate and up-to-date project files, including correspondence, submittals, and contract documents
• Assists in the development and implementation of project-specific quality control procedures.
• Contributes to the continuous improvement of contract administration processes and best practices within the organization

Qualifications

Minimum Requirements:

• BA/BS degree plus 4 years of related experience, or AS Degree plus 6 years of related experience, or HS/GED plus 8 years of related experience or demonstrated equivalency and/or education
• US Citizenship is required due to the projects associated with this position
• Valid US Driver’s License required to visit project sites, clients, and other AECOM offices. As a condition of employment, selected candidate must pass a Motor Vehicle Records review

Preferred Qualifications:

• CTQP Final Estimates Level II
• Understand which surfaces are needed from the designer
• Understand the survey data from the field
• Prepare the survey data as needed for use in the software
• Generate accurate earthwork quantities from the software
• Four years of CEI experience having performed/assisted in project related duties (i.e., Materials Acceptance and Certification (MAC) System input, progress and final estimates, EEO compliance, processing Construction Contract changes, etc.)
• Two years of experience with 3D Modeling and CADD

Additional Information

Sponsorship for US employment authorization is not available now or in the future for this position

Relocation is not provided for this position

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com.

What makes AECOM a great place to work

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community—where you have the freedom to grow in a world of opportunity.

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.