Executive Assistant

Flying Bark Productions is working on exciting projects such as Avatar: The Last Airbender feature film, Netflix's Stranger Things animated series, as well as our production Tales From Outer Suburbia by Shaun Tan.

We are looking for a motivated and experienced Executive Assistant to join our studio’s growing team! You’ll be part of a collaborative, inclusive group who thrives on problem-solving as a team. The primary function of this role is to provide administrative support to the Executive Producer and Co-Executive Producer of a high-profile CG animated series under the guidance of the Producer.

This role is located onsite in our office.

About the Role:

• Proactively manage complex calendars, ensuring obligations and deadlines are met efficiently and that any scheduling issues are resolved in a timely manner.
• Schedule and coordinate meetings with meticulous attention to detail, working with both internal teams and external partners across multiple time zones.
• Assist with email management, prioritizing urgent correspondence and tracking follow-up items.
• Prepare materials for meetings, presentations, and other events.
• Arrange travel and accommodations.
• Arrange meal orders as required by production.
• Handle sensitive and confidential materials with discretion.
• Collaborate with production teams to ensure smooth day-to-day operations.
• As this role will support the Co-Executive Producer/SVP of Creative for Flying Bark LA, will require management of competing priorities/requests across multiple projects.

About You:

• Previous experience supporting executive or senior-level leadership, especially in animation, film, television, or comparative fields.
• Excellent written and verbal communication.
• Must be detail-oriented and organized.
• Able to prioritize and multitask.
• Ability to think outside the box when needed.
• Ability to anticipate needs and adapt to changing priorities in a fast-paced, dynamic production environment.
• Must be flexible and willing to take on additional responsibilities as needed.
• Must be a team player with a positive attitude.

Preferred Skills:

• Proficiency with Google Workspace applications is a must. (Gmail, Google Calendar, Google Sheets, Google Docs, etc.)
• A passion for animation, film, TV, or games.

Why work with us?

• We work on some of the coolest projects in the industry! Check out our website: Flying Bark

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• We have cake days, a dedicated culture club, and regular studio social events!
• We offer a hybrid working approach, with flexible work-from-home days.
• Career development is a priority for us, and we provide ongoing training and support opportunities.
• Our employees rave about our inclusive and welcoming culture—everyone is celebrated here!

Flying Bark Productions is proud to be an Equal Opportunity Employer.