Executive, Human Resources (People Services)

This role involves supporting the end-to-end payroll process, ensuring timely and accurate salary processing, and managing statutory payments. The executive will maintain accurate employee payroll records, prepare reports, and provide first-level support for payroll queries. Key responsibilities include upholding compliance, identifying process improvements, and collaborating with cross-functional teams. The ideal candidate will have 2-3 years of payroll experience, knowledge of Malaysian payroll regulations, and proficiency in HRIS/Payroll systems.

Must Have

• Support the end-to-end payroll process, ensuring timely and accurate salary processing for all employees.
• Assist in the preparation and submission of statutory payments (EPF, SOCSO, EIS, income tax) within required timelines.
• Maintain accurate employee payroll records in HRIS/Payroll systems and ensure data integrity at all times.
• Prepare and verify payroll reports, payslips, and ad-hoc payroll-related data requests.
• Provide first-level support to employees on payroll-related queries and escalate when necessary.
• Keep updated on payroll regulations and statutory requirements to ensure compliance.
• At least 2–3 years of experience handling payroll operations (end-to-end exposure preferred).
• Hands-on knowledge of Malaysian payroll regulations, statutory requirements, and best practices.
• Proficient in HRIS/Payroll systems and Google Workspace (Sheets, Docs, etc.).

Job Descriptions:

• Support the end-to-end payroll process, ensuring timely and accurate salary processing for all employees.
• Assist in the preparation and submission of statutory payments (EPF, SOCSO, EIS, income tax) within required timelines.
• Maintain accurate employee payroll records in HRIS/Payroll systems and ensure data integrity at all times.
• Prepare and verify payroll reports, payslips, and ad-hoc payroll-related data requests.
• Provide first-level support to employees on payroll-related queries and escalate when necessary.
• Assist in tracking and resolving payroll requests to prevent missed deadlines or errors.
• Keep updated on payroll regulations and statutory requirements to ensure compliance.
• Support internal and external audit processes by preparing required payroll documents.
• Assist in identifying and implementing process improvements to enhance efficiency and accuracy.
• Collaborate with cross-functional teams (HR, Finance, etc.) to ensure smooth payroll operations.
• Uphold compliance to regulatory and Company standards, policies, and procedures in all activities and responsibilities within the Company.
• Undertake any other tasks or responsibilities as assigned by the Superior from time to time.

Requirements:

• At least 2–3 years of experience handling payroll operations (end-to-end exposure preferred).
• Hands-on knowledge of Malaysian payroll regulations, statutory requirements, and best practices.
• Proficient in HRIS/Payroll systems and Google Workspace (Sheets, Docs, etc.).
• Strong attention to detail, organised, and able to work with numbers accurately.
• Good communication and interpersonal skills to support employees and stakeholders effectively.
• Analytical and proactive in identifying discrepancies or areas for improvement.
• Bachelor’s degree in Human Resources, Business Administration, Accounting, or a related field (or equivalent experience).