The Expedition Associate is responsible for ensuring the smooth and efficient handling of external and internal postal tasks for the K&H Group, adhering to company regulations. Key responsibilities include receiving, sorting, scanning, and registering internal and external mail, processing e-Cégkapu inquiries, preparing outgoing mail for dispatch, and managing administrative tasks related to logistics and supplies.

Must Have

• Receive, sort, and register internal mail in the Andoc system
• Receive, register, sort, and record mail from Hungarian Post in Andoc system
• Scan internal and incoming mail at envelope and document level
• Deliver scanned and unscanned mail to designated addresses
• Process e-Cégkapu inquiries
• Receive, register outgoing mail in Andoc and WinPA, prepare for dispatch
• Secondary education
• Professional experience in a similar field

Good to Have

• Precision
• Problem-solving skills
• Independence
• Initiative
• Flexibility
• Assertiveness

JOB DESCRIPTION

JOB TITLE: Expedition Officer

DIRECT WORKPLACE MANAGER: Project Coordinator

PLACE OF WORK DESIGNATED BY EMPLOYER'S MEASURE: Iron Mountain and Client Sites

SUBORDINATES: none

DATE: 2025.10.07

JOB PURPOSE:

Ensuring the smooth and efficient provision of external and internal postal tasks for the K&H Group in accordance with the company's internal and external regulations related to operations.

MAIN TASKS

• Receiving internal mail, sorting internal mail envelopes for scanned and unscanned processing, cost-center based registration in the Andoc system
• Receiving shipments from Hungarian Post, confirming receipt in the e-TÁM system, registering, identifying, sorting for scanned and unscanned processing, cost-center based recording in the Andoc system, assigning scanned shipments
• Scanning internal and incoming shipments at envelope and document level.
• Transporting scanned and unscanned incoming postal letters, branch internal shipments to the designated address at HQ (by round), collecting internal and outgoing shipments.
• Processing e-Cégkapu inquiries, returning to sender if not affected, deleting messages related to information security incidents
• Sorting internal mail arriving by round, registering in the Andoc system, managing the Bubi WF Expi work basket
• Receiving outgoing shipments arriving physically and electronically at the Expedition, cost-center based recording in Andoc and WinPA systems, preparing for postal dispatch (HQ and sites)
• Administering and preparing value bags containing internal mail to be forwarded, placing branch mail into bags, bagging. Handing over bags to the carrier.
• Processing low-value invoices handled by Expedition
• Other administrative and ad-hoc tasks
• Other material printing and related tasks, reimbursement of office supplies and other materials, ordering and reimbursement of supplies
• PERSONAL SPECIAL TASKS: Performing tasks of a colleague with a similar job role who is absent

EXPERIENCE/EDUCATION REQUIRED FOR THE JOB

• Secondary education
• Professional experience in a similar field

CAPABILITIES

• Precision
• Problem-solving
• Independence
• Initiative
• Flexibility
• Assertiveness

RESPONSIBILITY

• According to valid labor law regulations,
• full moral responsibility for the accurate performance of tasks,
• full confidentiality regarding information obtained,
• strict adherence to and enforcement of document management rules in current regulations.

AUTHORIZATION

• Right to sign for receipt of courier and postal shipments
• Right to act in the areas listed under personal special tasks.
• Contact with relevant departments necessary for work.
• Access to systems: Andoc, WinPA, e-Cégkapu, Redmine, Pista BuBi, Apollo, WinSCP, SNOW, MS Office, C-Fiók, e-TÁM, EPOSTAKÖNYV, MPL címirat kitöltő, SAP

The above description contains the current description of the position. The Employer reserves the right to regularly review the contents of the job description and, in agreement with the Employee, to initiate its modification to ensure that it corresponds to the actual processes.

I, the undersigned, accept the contents of this job description and acknowledge that the job description reflects my actual duties.

Employee name: _______ Signature: ________

Date: _________