Workplace Manager

Manychat helps creators automate conversations on platforms like Instagram, Messenger, WhatsApp, Telegram, and TikTok, serving over 1.5 million customers globally. We are seeking an organized and proactive Workplace Manager to ensure smooth office operations and create a positive work environment in Barcelona. The ideal candidate has 2-3 years of office management or administrative support experience, preferably in a startup, with strong communication and multitasking skills, and proficiency in G-Suite and Slack.

Must Have

• Manage office environment and logistics
• Maintain comfortable working conditions
• Manage office supplies and vendor relationships
• Coordinate office seating and expansion projects
• Support employee wellbeing and orientation
• Plan and coordinate internal events and team building
• Manage event and travel budgets
• Arrange business travel
• 2-3 years experience in office/workplace management
• Proficiency in G-Suite, Zoom, Slack
• Strong communication and organizational skills
• Effective negotiation skills
• Knowledge of Spanish

Good to Have

• Knowledge of Notion and Miro

Perks & Benefits

• Comprehensive health insurance for family
• Professional development budget for conferences and courses
• Flexible benefits package
• Hybrid work and generous leave options
• In-office perks including free meals and snacks
• Company-funded sport activities
• Annual offsites and team-building events

WHO WE ARE 🌍

-------------

We help creators automate conversations on Instagram, Messenger, WhatsApp, Telegram, and TikTok. The result? Better engagement, more sales, and real, sustainable growth.

With a diverse team spread across three continents, we’re building the leading Chat Marketing platform that is used — and loved — by more than 1.5 million customers worldwide.

WHO WE'RE LOOKING FOR 🌟

------------------------

We are seeking an organized and proactive Office Manager who keeps things running smoothly and helps make the office a place people love coming to.

If you’ve got experience in office management or administrative support — especially in a startup — and are comfortable with office productivity tools like G-Suite, and Slack, you might be the one we are looking for. Strong communication and multitasking skills matter most, but your empathy and open-mindedness are what will make you shine. You’ll play a big role in shaping how our team works and feels every day!

WHAT YOU'LL DO 🚀

-----------------

Office logistics coordination:

• Create and maintain comfortable working conditions by continually improving the office space.
• Manage the office environment, ensuring all aspects are well-maintained and support productivity.
• Keep the office stocked with essentials — beverages, office supplies, snacks, and more.
• Source and manage relationships with vendors for catering, office supplies, travel support, and other needs. Handle negotiations and contract management.
• Manage office seating layout and support office expansion projects.

Employee wellbeing:

• Welcome new employees and business travelers to assist with their office orientation.
• Engage in People team initiatives and projects.
• Take on ad hoc projects related to company culture and improve the employee experience.

Planning and coordination of internal events:

• Participate in organizing team building activities and company events by managing and tracking budgets.
• Plan and coordinate team outings.
• Handle business travel arrangements, including booking flights and hotels.
• Support the distribution of corporate merchandise and deliveries.
• Oversee budgets for team building activities and team lunches.
• Support the Employer Brand team in the preparation of meetups and conferences.

TO SHINE IN THIS ROLE 💥

------------------------

You’ll need:

• 2–3 years of relevant experience as an Office Manager, Administrative Assistant, or Workplace Operations Manager, preferably in a startup environment.
• Proficiency in G-Suite, Zoom, and Slack. Knowledge of Notion and Miro is a plus.
• Exceptional attention to detail and problem-solving skills.
• Strong verbal and written communication skills.
• Effective negotiation skills.
• A proactive, empathetic, and an open-minded approach.
• Experience organizing events for team building and celebrations.
• Strong organizational skills and the ability to perform a wide range of duties.
• Strong interpersonal skills, with the ability to communicate effectively with team members at all levels.
• Ability to manage multiple tasks and projects simultaneously.
• Knowledge of Spanish is a must.

WHAT WE OFFER 🤗

----------------

We care deeply about your growth, well-being, and comfort:

• 💙 Comprehensive health insurance for both you and your family.
• 📚 Professional development budget for conference tickets, online courses, and other relevant resources to help you grow.
• 🫶 Flexible benefits package to tailor perks that matters most for you.
• 🪴 Hybrid work and generous leave options to prioritize your work-life balance.
• 🍽️ In-office perks, including free meals and snacks.
• 🤝 Company-funded sport activities, annual offsites and team-building events.

Manychat is an Equal Opportunity Employer. We’re committed to building a diverse and inclusive team. We do not discriminate against qualified employees or applicants because of race, color, religion, gender identity, sex, sexual preference, sexual identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, military status, or any other characteristic protected by local law or ordinance.

This commitment is also reflected through our candidate experience. If you have individual needs that may require an accommodation during the interview process, please indicate this in your application. We will do our best to provide assistance throughout your interview process to ensure you’re set up for success.

With my application, I accept the Manychat Privacy Policy_

.