Full Charge Bookkeeper

We are seeking a remote Full Charge Bookkeeper to manage day-to-day bookkeeping activities for our Managed Service Provider (MSP) team. This role involves ensuring accurate financial records, supporting GAAP compliance, and coordinating with an external CPA firm. Key responsibilities include managing banking and general ledger, accounts payable and receivable, accounting board management, payroll, tax filings, month-end close, and system integrations. The ideal candidate will have at least 2 years of bookkeeping experience and proficiency with QuickBooks Online and ConnectWise Manage PSA.

Must Have

• Manage bank feeds, synchronize, review, categorize, and reconcile transactions.
• Enter, update, and maintain the general ledger in compliance with GAAP.
• Process bills, categorize expenses, and ensure purchase orders are matched from ConnectWise PSA.
• Review, process, and send invoices through ConnectWise Manage PSA.
• Oversee the Accounting Board in ConnectWise Manage PSA, triage, assign, and manage tickets.
• Enter and reconcile payroll transaction data into QuickBooks.
• File state sales tax and California e-waste tax returns.
• Prepare and file annual IRS 1099-NEC and 1099-MISC forms.
• Manage month-end close processes and generate reports.
• Maintain and update QuickBooks Online configurations, GL mappings, and product catalogs.
• Minimum 2 years bookkeeping experience with understanding of GAAP and US/California accounting law.
• Proficiency with QuickBooks Online and Connectwise Manage PSA.
• Strong attention to detail, organizational skills, and problem-solving ability.
• Comfortable working with technology, automations, and AI-driven tools.

Good to Have

• Experience in MSP, IT services, or technology-driven environments strongly preferred.
• QuickBooks or bookkeeping certification preferred.

Perks & Benefits

• Work remotely Monday - Friday, 40 hours a week (no weekends)
• 10 business days vacation a year
• 5 National Holidays a year
• 5 Company Holidays a year (Christmas Eve, Christmas Day, New Year's Eve, New Year's Day, Zipdev Day)
• Parental Leave
• Health Care Reimbursement
• Active Lifestyle Reimbursement
• Quarterly Home Office Reimbursement
• Payroll Deduction Purchase Plans
• Longevity Bonus
• Continuous Learning Bonus
• Access to Training and Professional Development Platforms

Description

We are seeking a remote Full Charge Bookkeeper to join our Managed Service Provider (MSP) team. This role is responsible for managing day-to-day bookkeeping activities, ensuring accurate financial records, and supporting compliance with GAAP. The Bookkeeper will report to the Office Operations Manager and coordinate with our external CPA firm.

Key Responsibilities

Banking & General Ledger

• Manage bank feeds, synchronize, review, categorize, and reconcile transactions.
• Enter, update, and maintain the general ledger in compliance with GAAP.
• Perform reconciliations for bank accounts and other balance sheet accounts.
• Prepare and post adjusting entries, accruals, and closing entries.

Accounts Payable (A/P)

• Process bills, categorize expenses, and ensure purchase orders are matched from ConnectWise PSA.
• Manage vendor accounts, including maintaining W-9s, contracts, and documentation.
• Prepare and submit payments for approval via bank accounts.

Accounts Receivable (A/R)

• Review, process, and send invoices through ConnectWise Manage PSA.
• Record and reconcile payments from third-party platforms.
• Support collections processes, including communication with clients as needed.

Accounting Board Management (Connectwise PSA)

• Oversee the Accounting Board in ConnectWise Manage PSA. Triage, assign, and manage tickets related to accounting and billing.
• Handle client billing inquiries, past due notices, and internal reconciliation reminders (e.g., monthly vendor bill reconciliations before client invoicing).
• Ensure accounting-related tickets are resolved promptly and documented accurately in PSA.

Payroll & Allocations

• Enter and reconcile payroll transaction data into QuickBooks.
• Allocate payroll expenses to correct accounts based on reports from payroll services.

Compliance & Tax Filings

• File state sales tax and California e-waste tax returns.
• Prepare and file annual IRS 1099-NEC and 1099-MISC forms.
• Support CPA firm with tax preparation and audits.

Month-End Close & Reporting

• Manage month-end close processes, including prepaids, COGS, depreciation, fixed assets, and other adjustments.
• Review uncategorized or misclassified transactions to ensure accuracy.
• Generate and deliver end-of-month reports, reconciliations, and supporting documentation.

Systems & Integrations

• Maintain and update QuickBooks Online configurations, GL mappings, and product catalogs.
• Ensure ConnectWise Manage PSA and QuickBooks integrations are functioning properly.
• Support third-party accounting/payment integrations, Alternative Payments.

Other Responsibilities

• Provide financial reports and analysis, including cash flow summaries.
• Assist with any audit preparation and documentation as needed.
• Collaborate with internal and external teams to ensure smooth financial operations.
• Be flexible and take ownership of additional accounting projects as requested.

Requirements

• Minimum 2 years bookkeeping experience with understanding of GAAP and US/California accounting law.
• Experience in MSP, IT services, or technology-driven environments strongly preferred.
• Proficiency with QuickBooks Online and Connectwise Manage PSA a plus.
• QuickBooks or bookkeeping certification preferred.
• Strong attention to detail, organizational skills, and problem-solving ability.
• Comfortable working with technology, automations, and AI-driven tools.
• Must be located in LATAM

Benefits

• Work remotely Monday - Friday, 40 hours a week (no weekends)
• Vacation: 10 business days a year
• Holidays: 5 National Holidays a year
• Company Holidays: 5 Company Holidays a year (Christmas Eve, Christmas Day, New Year's Eve, New Year's Day, Zipdev Day)
• Parental Leave
• Health Care Reimbursement
• Active Lifestyle Reimbursement
• Quarterly Home Office Reimbursement
• Payroll Deduction Purchase Plans
• Longevity Bonus
• Continuous Learning Bonus
• Access to Training and Professional Development Platforms
• Did we mention it's REMOTE?!!