HR Admin Coordinator
Job Summary
Job Description
- Arrange flights, visas, accommodations, and itineraries for employees traveling globally.
- Liaise with travel agencies and internal teams to ensure compliance with budgets and policies.
- Maintain office supplies, equipment, and workspace organization.
- Assist with health/safety protocols and vendor coordination (e.g., cleaners, maintenance).
- Research and purchase marketing/employer branding/employee events materials (e.g., branded merchandise, event supplies).
- Track orders, manage inventory, and negotiate cost-effective solutions.
- Assist with HR tasks like onboarding, scheduling, and document management.
- Assist with Trophies Management for the global employee engagement program.
- Help build a candidate pipeline by sourcing profiles on LinkedIn and organizing resumes in our ATS.
- Schedule interviews, communicate with candidates, and assist with onboarding paperwork.
- Support HR in screening applications and coordinating hiring logistics.
- Housing fund, and social insurance, commercial insurance for employee and your child
- Annual leave, paid sick leave
- Team celebrations
- Annual training opportunities including English learning, technical skills certifications
- Yearly health check-up
7 skills required
Job Details
Impact In This Role
We’re seeking a proactive, detail-oriented Human Resources Administrative Coordinator to support day-to-day operations with a focus on international travel coordination, office facilities management, and sourcing/purchasing marketing materials, with additional exposure to HR support tasks. This role is ideal for someone eager to gain hands-on HR and operational experience in a dynamic, cross-functional environment.
You will report to the HR Manager.
What You’ll Be Doing
International Travel Coordination:
Arrange flights, visas, accommodations, and itineraries for employees traveling globally.
Liaise with travel agencies and internal teams to ensure compliance with budgets and policies.
Office Facilities Management:
Maintain office supplies, equipment, and workspace organization.
Assist with health/safety protocols and vendor coordination (e.g., cleaners,
maintenance).
Sourcing & Procurement:
Research and purchase marketing/employer branding/employee events materials (e.g., branded merchandise, event supplies).
Track orders, manage inventory, and negotiate cost-effective solutions.
Administrative Support:
Assist with HR tasks like onboarding, scheduling, and document management.
Assist with Trophies Management for the global employee engagement program.
Recruitment & Talent Support
Help build a candidate pipeline by sourcing profiles on LinkedIn and organizing resumes in our ATS.
Schedule interviews, communicate with candidates, and assist with onboarding paperwork.
Support HR in screening applications and coordinating hiring logistics.
Desired Traits
Education: Bachelor’s degree; With 2+ years in Admin, HR, Communications, or related field.
Language: Fluent in English (written/spoken).
Outgoing personality: Confident communicator comfortable interacting with diverse teams/vendors.
Organized multitasker: Ability to prioritize deadlines in a fast-paced environment.
Tech-savvy: Proficient in Microsoft Office (Excel, PowerPoint) and basic project management tools.
Hands-On Mindset: Comfortable starting with administrative tasks (scheduling, emails, filing) and growing into HR functions.
Perks and Benefits
- Housing fund, and social insurance, commercial insurance for employee and your child
- Annual leave, paid sick leave
- Team celebrations
- Annual training opportunities including English learning, technical skills certifications,
- Yearly health check-up
- And much, much more!
Interested in learning more? We look forward to hearing from you soon.
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