HR Administrator–Pre Hire/ Contracts Administration

Version 1 is seeking a proactive and detail-oriented HR Administrator to join their People Operations team. This full-time role focuses on contracts administration, onboarding, HR systems, and UK and ROI legislation compliance. The administrator will manage the contract lifecycle, ensure IR35 and legal compliance, coordinate across multiple geographies, and engage with various stakeholders including Recruitment, HR, Legal, and Delivery teams to ensure accurate and compliant contract issuance and onboarding processes.

Must Have

• Draft, review, and process new contracts, extensions, and contractor agreements
• Maintain accurate records of contract start/end dates, renewals, and compliance documentation
• Liaise with hiring managers to ensure timely contract issuance and onboarding readiness
• Apply IR35 classification frameworks (Inside vs Outside) using Version 1’s Model 1 and Model 2 engagement models
• Coordinate completion of CEST assessments and Status Determination Statements (SDS)
• Ensure contracts comply with UK Income Tax (Earnings and Pensions) Act 2003 and other relevant employment legislation
• Support contract administration across UK, ROI, and other geographies
• Collaborate with Legal and Employment teams to vet subcontractor arrangements and agency-supplied workers
• Use internal systems (e.g., IRIS, BambooHR, SAP) to track contract status, raise screening requests, and manage compliance workflows
• Maintain trackers and dashboards for audit readiness and reporting
• Partner with Legal, Talent Acquisition, Finance, and Delivery teams to ensure seamless contract execution
• Attend meetings to flag contractual risks and ensure alignment with customer expectations
• Strong understanding of UK and ROI legislation compliance and its implications for contractor engagements
• Experience in HR administration, contract compliance, or workforce operations
• Proficiency in documentation systems such as IRIS, SpringCM, and DocuSign
• High level of accuracy and attention to detail
• Strong organisational and time-management skills
• Excellent interpersonal and communication abilities
• Intermediate competency with MS Office Suite, particularly Excel, Outlook, and Word
• Ability to manage sensitive data with discretion
• Ability to prioritize tasks and work to deadlines in a fast-paced environment

Good to Have

• Positive, proactive approach to problem-solving
• Resilient and tenacious, able to work under pressure
• Collaborative team player with the ability to influence and build relationships
• Strong listening skills and commitment to meeting deadlines

Perks & Benefits

• Supportive and forward-thinking HR team
• Opportunities to contribute to meaningful projects and develop your career
• Commitment to creating an inclusive and engaging workplace
• Comprehensive benefits package
• Hybrid schedule along with business travel
• Innovative Tech Scheme
• Private medical and life insurance coverage
• Free eye tests and contributions towards glasses
• Incentivized certifications and accreditations, including AWS, Microsoft, Oracle, and Red Hat
• Employee-designed Profit Share scheme
• Pathways Career Development Quarterly program

Job Description

We are seeking a proactive and detail-oriented HR Administrator to join our dynamic People Operations team. This role offers broad exposure across HR functions, with a focus on contracts administration, onboarding, HR systems, and UK and ROI legislation compliance. You will collaborate with Recruitment, HR, Legal, and Delivery teams to ensure accurate and compliant contract issuance and onboarding processes.

Key Responsibilities

• Contract Lifecycle Management
• Draft, review, and process new contracts, extensions, and contractor agreements.
• Maintain accurate records of contract start/end dates, renewals, and compliance documentation.
• Liaise with hiring managers to ensure timely contract issuance and onboarding readiness.
• IR35 & Legal Compliance
• Apply IR35 classification frameworks (Inside vs Outside) using Version 1’s Model 1 and Model 2 engagement models.
• Coordinate completion of CEST assessments and Status Determination Statements (SDS) with hiring managers, contractors, and customers.
• Ensure contracts comply with UK Income Tax (Earnings and Pensions) Act 2003 and other relevant employment legislation.
• Multi-Geo Coordination
• Support contract administration across UK, ROI, and other geographies, ensuring local legal nuances are respected.
• Collaborate with Legal and Employment teams to vet subcontractor arrangements and agency-supplied workers.
• Process & Systems
• Use internal systems (e.g., IRIS, BambooHR, SAP) to track contract status, raise screening requests, and manage compliance workflows.
• Maintain trackers and dashboards for audit readiness and reporting.
• Stakeholder Engagement
• Partner with Legal, Talent Acquisition, Finance, and Delivery teams to ensure seamless contract execution.
• Attend meetings to flag contractual risks and ensure alignment with customer expectations.

Qualifications

• Strong understanding of UK and ROI legislation compliance and its implications for contractor engagements.
• Experience in HR administration, contract compliance, or workforce operations.
• Proficiency in documentation systems such as IRIS, SpringCM, and DocuSign.
• High level of accuracy and attention to detail.
• Strong organisational and time-management skills.
• Excellent interpersonal and communication abilities.
• Intermediate competency with MS Office Suite, particularly Excel, Outlook, and Word.
• Ability to manage sensitive data with discretion.
• Ability to prioritize tasks and work to deadlines in a fast-paced environment.

Personal Attributes

• Positive, proactive approach to problem-solving.
• Resilient and tenacious, able to work under pressure.
• Collaborative team player with the ability to influence and build relationships.
• Strong listening skills and commitment to meeting deadlines.

Additional Information

Why Join Us?

You’ll be part of a supportive and forward-thinking HR team, with opportunities to contribute to meaningful projects and develop your career. We value collaboration, innovation, and continuous improvement—and we’re committed to creating an inclusive and engaging workplace. We are an equal opportunities employer. Please refer to our Diversity & Inclusion statement located at: https://www.version1.com/careers/culture/

At Version 1, we believe in providing our employees with a comprehensive benefits package that prioritises their well-being, professional growth, and financial stability.

One of our standout advantages is the ability to work with a hybrid schedule along with business travel, allowing our employees to strike a balance between work and life. We also offer a range of tech-related benefits, including an innovative Tech Scheme to help keep our team members up-to-date with the latest technology.

We prioritise the health and safety of our employees, providing private medical and life insurance coverage, as well as free eye tests and contributions towards glasses. Our team members can also stay ahead of the curve with incentivized certifications and accreditations, including AWS, Microsoft, Oracle, and Red Hat.

Our employee-designed Profit Share scheme divides a portion of our company's profits each quarter amongst employees. We are dedicated to helping our employees reach their full potential, offering Pathways Career Development Quarterly, a programme designed to support professional growth.