Logistics Manager

Founded in 2015, Shield AI is a venture-backed deep-tech company with the mission of protecting service members and civilians with intelligent systems. Its products include the V-BAT and X-BAT aircraft, Hivemind Enterprise, and the Hivemind Vision product lines. With nine offices and facilities across the U.S., Europe, the Middle East, and the Asia-Pacific, Shield AI’s technology actively supports operations worldwide. For more information, visit www.shield.ai. Follow Shield AI on LinkedIn, X, Instagram, and YouTube.

The Logistics Coordinator for Ukraine operations is responsible for planning, coordinating, and executing the movement, storage, and accountability of equipment and supplies in support of operational and demonstration activities. This role requires close collaboration with cross-functional teams, vendors, freight forwarders, and local partners to ensure timely and secure logistical support in a complex international environment.

What you'll do

• Plan and oversee inbound and outbound shipments to and from Ukraine, including customs clearance, permits, and documentation.
• Coordinate with freight forwarders and third-party logistics (3PL) providers to ensure smooth transport.
• Maintain visibility over high-value and controlled items (e.g., ITAR, DG cargo, ISR payloads).
• Track and manage inventory levels at storage sites and forward operating locations.
• Ensure proper handling, documentation, and accountability of all equipment.
• Coordinate repacking, consolidation, and staging of gear as required for demonstrations or field operations.
• Serve as the primary logistics point of contact within Ukraine.
• Support onsite mobilization, setup, and demobilization of demo and test events.
• Facilitate transportation and delivery to remote or restricted locations, ensuring driver access and route planning.
• Ensure compliance with international trade regulations (e.g., ITAR, EUML, local customs).
• Coordinate with legal and export teams for documentation such as End User Certificates, Export Licenses, and Carnets.
• Track and maintain accurate records of imports/exports and temporary admissions.

Required qualifications

• International Logistics Expertise – Proven experience managing inbound and outbound shipments, including customs clearance, permits, and international freight coordination.
• Regulatory & Compliance Knowledge – Familiarity with ITAR, EUML, DG shipping, and local customs processes; ability to manage End User Certificates, Export Licenses, and Carnets.
• Inventory & Asset Management – Skilled in tracking, documenting, and maintaining accountability of equipment across multiple storage sites and forward operating locations.
• Operational Field Support – Experience supporting mobilization/demobilization of field operations or demonstrations in challenging environments.
• Vendor & Stakeholder Coordination – Strong ability to liaise with freight forwarders, customs brokers, local transportation providers, and security partners.
• Documentation & Reporting – Proficient in maintaining shipment trackers, delivery logs, customs records, and generating after-action reports.
• Technical Proficiency – Competence with Microsoft Excel, shipment tracking tools, and logistics systems.
• Problem-Solving & Adaptability – Ability to operate independently in high-tempo, ambiguous, and international environments.
• Communication Skills – Clear, professional communication across HQ, local partners, and cross-functional teams; ability to provide timely updates.
• Regional Experience – Ukrainian language skills and/or prior experience operating in Eastern Europe strongly preferred.

Preferred qualifications

• Experience in international logistics or military logistics support roles.
• Familiarity with shipping dangerous goods, ITAR-controlled items, and temporary imports.
• Strong organizational skills with attention to detail and documentation.
• Ability to work independently in a high-tempo and ambiguous environment.
• Proficiency in Microsoft Excel, shipment tracking tools, and logistics documentation.
• Ukrainian language skills or experience operating in Eastern Europe is preferred.

Our international team members are employed through our Employer of Record (EOR) and receive a comprehensive international benefits package on top of base salary. For full details on compensation and benefits, please consult your talent acquisition partner.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.