Manager - Admin

Aeries Technology, a Nasdaq-listed global professional services and consulting partner, is seeking a Manager - Admin for its Corporate Business Unit in Mumbai. This full-time role involves ensuring local compliance, managing billing and vendor relationships, overseeing office and facility administration, preparing MIS reports, and providing general administrative support. The ideal candidate will have 8-9 years of relevant experience, a Bachelor's degree, and strong communication, organizational, and problem-solving skills. The role requires flexibility for shifts starting 11:00 AM onwards.

Must Have

• Ensure local compliance requirements are met.
• Maintain and update audit-related data for readiness at all times.
• Review and process all administrative and travel-related bills in accordance with the set schedule.
• Manage petty cash and other approved financial modes for office stationery and miscellaneous expenses.
• Ensure timely and accurate processing of vendor payments.
• Act as the point of contact (SPOC) for business stakeholders and maintain regular communication.
• Coordinate with Head Admin and department heads to review vendor contracts.
• Track and ensure timely renewal of vendor agreements.
• Maintain office safety and ensure adherence to Employee Health & Safety (EHS) standards.
• Monitor and manage monthly rental payments across locations.
• Maintain accurate records and ensure they are shared with the Finance and India Admin teams.
• Work with the landlords /facility representative to ensure and remain updated on building information time-to-time.
• Assist and monitor new development facility centers.
• Ensure and oversee project and fit outs till mobilization.
• Oversee preventive, predictive, and corrective maintenance of all technical systems (HVAC, DG, UPS, power distribution, lighting, fire detection & suppression, plumbing).
• Oversee housekeeping, cleaning, security, front office, mailroom, pantry / cafeteria, landscaping.
• Select, negotiate, manage Service Level Agreements (SLAs) with contractors and vendors for maintenance, cleaning, security etc.
• Maintain monthly MIS reports.
• Analyze and prepare periodic reports related to administration and travel.
• Respond promptly to queries, including those received outside office hours, with due diligence.
• Provide general administrative support to the team as required.
• Proactive and adaptable with a strong problem-solving mindset.
• Comfortable working independently and collaboratively under pressure.
• Act as the liaison / SPOC for clients, senior management, occupants for facility-related matters.
• Bachelor’s degree in any discipline (required).
• Minimum 8–9 years of relevant work experience in administration, travel coordination, or office management.
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Excellent verbal and written communication skills.
• Strong interpersonal abilities to interact effectively with stakeholders at all levels.
• Capable of managing multiple priorities with strong attention to detail.
• Ability to meet deadlines in a fast-paced and dynamic environment.
• Strong troubleshooting, diagnostic, and problem-solving skills.

About Us

Aeries Technology is a Nasdaq listed global professional services and consulting partner, headquartered in Mumbai, India, with centers in the USA, Mexico, Singapore, and Dubai. We provide mid-size technology companies with the right mix of deep vertical specialty, functional expertise, and the right systems & solutions to scale, optimize and transform their business operations with unique customized engagement models. Aeries is Great Place to Work certified by GPTW India, reflecting our commitment to fostering a positive and inclusive workplace culture for our employees. Read about us at https://aeriestechnology.com

About Business Unit

Corporate BU

Roles and Responsibility

Position/Title: Manager – Admin

Department: Administration

Level: Full Time

Shifts (if any): 11:00 AM onwards (candidate should be flexible to work as per business requirement)

About Aeries:

Aeries Technology is a Nasdaq listed global professional services and consulting partner, headquartered in Mumbai, India, with centres in the USA, Mexico, Singapore, and Dubai. We provide mid-size technology companies with the right mix of deep vertical specialty, functional expertise, and the right systems & solutions to scale, optimize and transform their business operations with unique customized engagement models. Aeries is Great Place to Work certified by GPTW India, reflecting our commitment to fostering a positive and inclusive workplace culture for our employees.

Read about us at https://aeriestechnology.com/careers/

Roles & Responsibilities:

Compliance & Audit Preparedness

• Ensure local compliance requirements are met.
• Maintain and update audit-related data for readiness at all times.

Billing & Payments

• Review and process all administrative and travel-related bills in accordance with the set schedule.
• Manage petty cash and other approved financial modes for office stationery and miscellaneous expenses.
• Ensure timely and accurate processing of vendor payments.

Vendor Management

• Act as the point of contact (SPOC) for business stakeholders and maintain regular communication.
• Coordinate with Head Admin and department heads to review vendor contracts.
• Track and ensure timely renewal of vendor agreements.

Office & Facility Administration

• Maintain office safety and ensure adherence to Employee Health & Safety (EHS) standards.
• Monitor and manage monthly rental payments across locations.
• Maintain accurate records and ensure they are shared with the Finance and India Admin teams.
• Work with the landlords /facility representative to ensure and remain updated on building information time-to-time.
• Assist and monitor new development facility centers.
• Ensure and oversee project and fit outs till mobilization
• Oversee preventive, predictive, and corrective maintenance of all technical systems (HVAC, DG, UPS, power distribution, lighting, fire detection & suppression, plumbing
• Oversee housekeeping, cleaning, security, front office, mailroom, pantry / cafeteria, landscaping
• Select, negotiate, manage Service Level Agreements (SLAs) with contractors and vendors for maintenance, cleaning, security etc.

Reporting & MIS

• Maintain monthly MIS reports.
• Analyze and prepare periodic reports related to administration and travel.

Support & Responsiveness

• Respond promptly to queries, including those received outside office hours, with due diligence.
• Provide general administrative support to the team as required.
• Proactive and adaptable with a strong problem-solving mindset.
• Comfortable working independently and collaboratively under pressure.
• Act as the liaison / SPOC for clients, senior management, occupants for facility-related matters.

Skills & Qualifications

• Educational Background: Bachelor’s degree in any discipline (required).
• Professional Experience: Minimum 8–9 years of relevant work experience in administration, travel coordination, or office management.
• Computer Skills: Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Communication & Interpersonal Skills: Excellent verbal and written communication skills. Strong interpersonal abilities to interact effectively with stakeholders at all levels.
• Organizational & Time Management. Capable of managing multiple priorities with strong attention to detail. Ability to meet deadlines in a fast-paced and dynamic environment. Strong troubleshooting, diagnostic, and problem-solving skills.

The Job responsibilities of the candidate shall include but are not limited to the Job Description & to perform any other tasks/functions as required by the Company