HR Administrative Assistant

HOLOGATE is seeking a detail-oriented and highly organized HR Administrative Assistant (Part-Time, 18 hours/week) to support its growing Human Resources department. This role offers an opportunity to deepen HR expertise with a flexible work schedule, playing a key role in ensuring smooth HR operations and supporting administrative processes and team initiatives within an innovative, fast-growing international technology company.

Must Have

• Provide comprehensive administrative support to the HR team
• Maintain and update employee personnel files, HR databases, and documentation
• Process onboarding paperwork and new hire documentation
• Coordinate internal HR communications, meetings, and scheduling logistics
• Manage incoming HR-related emails and phone inquiries
• Prepare, update, and maintain HR reports, spreadsheets, and documentation
• Support the HR team with record-keeping, data entry, and file management
• Assist with special projects and various administrative tasks within the department
• Bachelor’s degree in Human Resources, Business Administration, or a related field, or training in an administrative profession
• 1–2 years of administrative experience, ideally within an HR environment
• Proficiency in Microsoft Office (Excel, Word, PowerPoint)
• Strong organizational, communication, and multitasking skills
• Ability to handle confidential information with discretion
• Excellent written and verbal communication skills in German and English
• Basic understanding of HR processes, employment documentation, and general HR regulations

Perks & Benefits

• Opportunity to work in an innovative, fast-growing international technology company
• Room for ownership and the ability to actively contribute to organizational development
• Flat hierarchies, short decision-making processes, and a dynamic work environment
• Flexible working hours and hybrid-working options
• A motivated, creative team and a company culture built on openness and progress

HR Administrative Assistant

Job Category: General Office

Job Type: Part Time

Job Location: Munich On-site

Gender: f/d/m

About the Role

We are looking for a detail-oriented and highly organized HR Administrative Assistant (Part-Time, 18 hours/week) (f/m/d) to support our growing Human Resources department. This role is ideal for individuals who want to deepen their HR expertise while maintaining a flexible work schedule. You will play a key role in ensuring smooth HR operations, supporting both administrative processes and team initiatives.

We Offer

• The opportunity to work in an innovative, fast-growing international technology company
• Room for ownership and the ability to actively contribute to organizational development
• Flat hierarchies, short decision-making processes, and a dynamic work environment
• Flexible working hours and hybrid-working options
• A motivated, creative team and a company culture built on openness and progress

Your Responsibilities

• Provide comprehensive administrative support to the HR team
• Maintain and update employee personnel files, HR databases, and documentation
• Process onboarding paperwork and new hire documentation
• Coordinate internal HR communications, meetings, and scheduling logistics
• Manage incoming HR-related emails and phone inquiries
• Prepare, update, and maintain HR reports, spreadsheets, and documentation
• Support the HR team with record-keeping, data entry, and file management
• Assist with special projects and various administrative tasks within the department

Your Profile

• Bachelor’s degree in Human Resources, Business Administration, or a related field, or training in an administrative profession
• 1–2 years of administrative experience, ideally within an HR environment
• Proficiency in Microsoft Office (Excel, Word, PowerPoint)
• Strong organizational, communication, and multitasking skills
• Ability to handle confidential information with discretion
• Excellent written and verbal communication skills in German and English
• Basic understanding of HR processes, employment documentation, and general HR regulations