Project Support Coordinator - Collins Class Submarine Program

The Project Support Coordinator will be instrumental in ensuring the seamless and efficient execution of the Scylla ISS program. This role involves effectively managing all administrative, coordination, and communication tasks to maintain program progress and adherence to established processes and procedures. Key responsibilities include document management, scheduling, stakeholder communication, resource logistics, reporting, and ensuring compliance with organisational policies.

Must Have

• Prepare, organise, and maintain project documents, including plans, reports, meeting minutes, and correspondence.
• Assist with scheduling project meetings, creating timelines, and tracking deadlines.
• Facilitate communication between project team members, stakeholders, and external parties, circulate updates and deliverables.
• Help manage project resources and logistics, such as booking venues, travel, arranging materials, and coordinating with vendors.
• Generate regular status reports utilising program management software.
• Maintain accurate project records in databases or project management software.
• Assist with quality control processes to ensure deliverables meet specified standards.
• Provide general administrative support such as preparing presentations, handling correspondence, and organising project files.
• Ensure project activities comply with organisational policies, standards, and legal requirements.
• Build strong stakeholder relationships, contribute to quality checks, support risk management, and help maintain audit readiness across projects.
• Proven project administration experience with, ideally 5+ years supporting projects in construction, infrastructure, professional services, or Defence.
• Ability to manage multiple priorities and meet tight deadlines.
• Strong organisational and multitasking skills.
• Excellent communication and stakeholder management with the ability to build relationships, coordinate across teams.

Perks & Benefits

• Industry aligned and competitive remuneration
• Fitness Passport Discount – Access to a network of Gyms across Australia
• Employee discounts with several affiliates (Travel, Car hire, Tech, Medical Insurance)
• Modernised Paid Parental Leave
• Veterans Leave
• Novated Lease options
• Family support through our partnership with Parents at Work
• Personal & professional training development opportunities

At Thales, we know technology has the ability to make our world more secure, sustainable, and inclusive – and that it’s all driven by human intelligence.

Because it takes human intelligence to build and power the systems and solutions that people depend on every day. So we stay curious and make space for diverse points of view. We share what we know and we challenge what’s possible.

From manufacturing and engineering to cybersecurity and space, we’re driving progress in some of the world’s most important industries – and working together to build a future we can all trust.

As the Project Support Coordinator, you will play a crucial role in supporting the smooth and efficient delivery of the Scylla ISS program. You will ensure that all administrative, coordination, and communication functions are handled effectively to keep the program on track and compliant with relevant process and procedures.

The Maritime, Under Water Systems (UWS) team in Western Australia comprises a number of Customer Support Services based contracts and activities. These include Collins Class Submarine In Service Support (ISS) Contract for the Thales Sonar Suite (Scylla), MU90 Light Weight Torpedo In Service Support Contract, and support to Thales Sonar equipment installed on the ANZAC Class Frigates.

OUR BENEFITS

• Industry aligned and competitive remuneration
• Fitness Passport Discount – Access to a network of Gyms across Australia
• Employee discounts with several affiliates (Travel, Car hire, Tech, Medical Insurance)
• Modernised Paid Parental Leave
• Veterans Leave
• Novated Lease options
• Family support through our partnership with Parents at Work
• Personal & professional training development opportunities

**KEY ACTIVITIES AND RESPONSIBILITIES

As a Project Support Coordinator, you are accountable for:**

• Prepare, organise, and maintain project documents, including plans, reports, meeting minutes, and correspondence.
• Assist with scheduling project meetings, creating timelines, and tracking deadlines.
• Facilitate communication between project team members, stakeholders, and external parties, circulate updates and deliverables.
• Help manage project resources and logistics, such as booking venues, travel, arranging materials, and coordinating with vendors.
• Generate regular status reports utilising program management software.
• Maintain accurate project records in databases or project management software.
• Assist with quality control processes to ensure deliverables meet specified standards.
• Provide general administrative support such as preparing presentations, handling correspondence, and organising project files.
• Ensure project activities comply with organisational policies, standards, and legal requirements.
• Build strong stakeholder relationships, contribute to quality checks, support risk management, and help maintain audit readiness across projects.

**KEY KNOWLEDGE AND EXPERIENCE

To be successful in your role, you will have demonstrated and/or acquired the following knowledge and experience:**

• Proven project administration experience with, ideally 5+ years supporting projects in construction, infrastructure, professional services, or Defence, with the ability to manage multiple priorities and meet tight deadlines.
• Strong organisational and multitasking skills.
• Excellent communication and stakeholder management with the ability to build relationships, coordinate across teams

We Encourage You to Apply:

After you have applied, you will receive an email acknowledging your application. We’ll then provide a personalised experience for suitable applicants as we progress the selection and assessment process. Prior to being offered employment, you will need to complete pre-employment police checks.

As a Defence security clearance is required for this role, applicants must be Australian citizens and eligible to obtain and maintain an appropriate clearance. To learn more about clearances please visit – http://www.defence.gov.au/AGSVA/

For more information on Thales visit us @ThalesCareers on Instagram.

It’s easy to dismiss the perfect opportunity if you don’t see yourself as the perfect fit. If this role feels right – no matter your background or personal circumstances – please introduce yourself or join our community. We’re committed to supporting a diverse workplace, and that starts here.

We’re proud to be endorsed by WORK180 as an Employer for All Women, but we know there’s always more we can do. We’ll continue to foster industry partnerships, employee resource groups (ERGs) and development opportunities to make Thales a genuinely equitable employer, for everyone.

Read more about our WORK180 endorsement.

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