Proposal Specialist

Egis is seeking a Proposal Specialist to lead and manage the development of high-quality proposals for infrastructure projects. This role involves coordinating content, analyzing RFPs, defining proposal strategies, and ensuring compliance with client requirements and deadlines. The specialist will collaborate with technical and business development teams, manage schedules, and maintain content libraries to produce compelling and professional submissions. This position is crucial for shaping the future of infrastructure and development within Canada.

Must Have

• Lead proposal development for infrastructure projects.
• Coordinate and manage proposal preparation, ensuring compliance with client requirements and deadlines.
• Review and interpret Requests for Proposals (RFPs), RFQs, and tender documents.
• Develop, edit, and organize technical and non-technical content.
• Collaborate with subject matter experts (SMEs) and engineering teams.
• Define win themes, differentiators, and proposal strategies.
• Oversee proposal formatting, graphics integration, and compliance with branding guidelines.
• Create and maintain proposal schedules, track progress, and ensure timely delivery.
• Conduct thorough reviews for accuracy, consistency, and compliance.
• Manage proposal content libraries, templates, and past performance data.
• Facilitate effective communication among cross-functional teams.
• Bachelor's degree in English, Communications, Engineering, or a related field.
• 3-5 years of experience in proposal coordination or proposal writing within the AEC industry.
• Excellent writing, editing, and proofreading skills.
• Ability to understand and translate technical information into clear and persuasive content.
• Strong research and analytical skills.
• Proficiency in Microsoft Office Suite and proposal management software.
• Attention to detail and strong organizational skills.

Good to Have

• Experience in the transportation sector.
• Stay informed on industry trends, competitor positioning, and client expectations.

Perks & Benefits

• Competitive salary and benefits
• Accommodations available upon request for candidates with disabilities
• Eligible for a referral bonus in line with the Referral Program

Company Description

Are you ready to take your career to the next level? Your future starts here.

Join Egis, where your ambition meets unparalleled growth opportunities. As we continue to expand within Canada, we're looking for talented professionals like you to be a part of our innovative team. Imagine working alongside over 1,000 top-tier engineers, architects, and planners, all dedicated to shaping the future of infrastructure and development.

At Egis, your skills and aspirations will find the perfect environment to thrive. Elevate your career with us and be a driving force in our exciting journey.

Our values showcase everything we believe in:

A Responsible Company - We care about people, and we care about our impact; acting responsibly wherever we work and whatever we do.

A People-First Company - This is an environment of mutual respect where every team member matters, no matter who they are.

A Creative Company - Creativity is in our DNA. This is the fuel that helps us tackle the major challenges of our time.

Job Description

• Lead Proposal Development: Coordinate and manage the preparation of high-quality proposals for infrastructure projects, ensuring compliance with client requirements and deadlines.
• RFP Analysis: Review and interpret Requests for Proposals (RFPs), RFQs, and tender documents to identify key deliverables, evaluation criteria, and submission requirements.
• Content Management: Develop, edit, and organize technical and non-technical content, collaborating with subject matter experts (SMEs) and engineering teams to produce compelling narratives.
• Proposal Strategy: Work with business development and technical teams to define win themes, differentiators, and proposal strategies aligned with client needs and company capabilities.
• Graphics & Layout Coordination: Oversee proposal formatting, graphics integration, and compliance with branding guidelines to ensure a professional and visually appealing submission.
• Schedule & Workflow Management: Create and maintain proposal schedules, track progress, and ensure timely delivery of all components.
• Quality Assurance: Conduct thorough reviews for accuracy, consistency, and compliance with client specifications and internal standards.
• Database & Templates Maintenance: Manage proposal content libraries, templates, and past performance data for efficient reuse and continuous improvement.
• Collaboration & Communication: Facilitate effective communication among cross-functional teams, including engineers, project managers, and marketing staff.
• Market Intelligence: Stay informed on industry trends, competitor positioning, and client expectations to enhance proposal competitiveness.

Qualifications

• Bachelor's degree in English, Communications, Engineering, or a related field.
• Experience: 3–5 years of experience in proposal coordination or proposal writing within the AEC industry (transportation sector preferred).
• Excellent writing, editing, and proofreading skills.
• Ability to understand and translate technical information into clear and persuasive content.
• Strong research and analytical skills.
• Proficiency in Microsoft Office Suite and proposal management software.
• Attention to detail and strong organizational skills.

Additional Information

Egis Canada is an equal opportunities employer offering a competitive salary and benefits to those with the skills suited to the needs of our clients.

We welcome and encourage applications from people with disabilities. Accommodations are available upon request for candidates.

This role is eligible for a referral bonus in line with the Referral Program. If you have been referred, please provide the name of the employee who has referred you at the time of your application.

At Egis, we embrace innovation to tackle challenges and utilize AI in our recruitment process under stringent ethics and compliance policies and in alignment with our values of being a Responsible Company, a People First Company and a Creative Company. Committed to diversity, growth and collaboration, we may leverage AI to support the recruitment process.