Sr. Executive Assistant - Sr. Vice President & Vice President

Zeta is seeking an experienced Sr. Executive Assistant to support a Sr. Vice President & Vice President. The role involves comprehensive calendar management, global travel arrangements, managing communications, ensuring project follow-ups, conducting ad hoc research, and creating presentations. The ideal candidate will maintain confidentiality, be proficient in office tools, and stay updated with industry trends.

Must Have

• Coordinate and maintain global calendars for Sr. VP & VP.
• Manage all travel arrangements including visas, tickets, and hotels.
• Handle phone calls, emails, and correspondence with vendors and clients.
• Maintain strong follow-up systems for projects and update leaders.
• Conduct ad hoc research projects with accuracy and detail.
• Demonstrate high integrity and maintain confidentiality.
• Organize and service meetings, social gatherings, and events.
• Possess project coordination skills.
• Strong expertise and proficiency in Microsoft Office suite.
• Bachelor’s degree required.
• 5-6 years of relevant work experience, preferably in MNCs with global exposure.
• Comfortable working over weekends.
• Be a good team player.
• Proactive with a go-getter attitude.
• Immaculate written and oral communication skills.
• Process-oriented with commitment to documentation.
• Proficient in Internet usage and technical aptitude.
• Intelligent with good logical reasoning.
• Executive presence and ability to build senior stakeholder relationships.

Good to Have

• Master’s degree preferred.
• Stay updated with latest office productivity tools and industry trends.

Perks & Benefits

• Equal opportunity employer
• Commitment to creating an inclusive environment for all employees
• Encourages applicants from all backgrounds, cultures, and communities
• Believes a diverse workforce is key to success

About Zeta

Zeta is a Next-Gen Banking Tech company that empowers banks and fintechs to launch banking products for the future. It was founded by Bhavin Turakhia and Ramki Gaddipati in 2015.

Our flagship processing platform - Zeta Tachyon - is the industry’s first modern, cloud-native, and fully API-enabled stack that brings together issuance, processing, lending, core banking, fraud & risk, and many more capabilities as a single-vendor stack. 20M+ cards have been issued on our platform globally.

Zeta is actively working with the largest Banks and Fintechs in multiple global markets transforming customer experience for multi-million card portfolios.

Zeta has over 1700+ employees - with over 70% roles in R&D - across locations in the US, EMEA, and Asia. We raised $280 million at a $1.5 billion valuation from Softbank, Mastercard, and other investors in 2021.

Learn more @ www.zeta.tech, careers.zeta.tech, Linkedin, Twitter

About the role

Zeta is looking to hire an experienced and skilled Sr. Executive Assistant to work for our Sr. Vice President & Vice President

Responsibilities

• Coordinate and maintain the calendar including organizing all internal & external appointments, meetings, conferences all across the world etc.
• Manage travel arrangements (including but not limited to visa arrangements, ticket bookings, cab arrangements, hotel bookings etc.)
• Managing phone calls, routine emails and correspondence with vendors and clients within India and Internationally.
• Maintain strong follow-up systems for timely completion of projects/assignments and keep the leaders updated on any developments, status reports related to ongoing projects and share follow-ups and follow-throughs with internal and external teams.
• Work on ad hoc research projects and ensure timely completion with 100% accuracy and eye for detailing.
• Should be high on integrity and the ability to maintain confidentiality in day-to-day operations.
• Organizing and servicing meetings, social gatherings and events.
• Project coordination skills coupled strong expertise in Microsoft Office.
• Remain up to date with the latest office productivity tools, trends and events in the industry.
• Creating Presentations or any reports as and when required.

Skills

• Proactive with a go-getter attitude.
• Immaculate written and oral communication skills with the ability to take ownership of one's work.
• Process-oriented: Demonstrable commitment to following processes, documentation etc.
• Proficient at using the Internet, MS office suite and demonstrable technical aptitude/inclination.
• Intelligent with good logical reasoning.
• Executive presence & ability to build relationships with senior stakeholders

Education & Qualifications

• Bachelor’s degree (Master’s degree will be preferred).
• 5-6 years of relevant work experience preferably having worked in MNC’s and having exposure to multiple cultures and US time zones.
• Should be comfortable working over weekends.
• Should be a good team player.
• Proficiency in Microsoft Office suite is a must.

Equal Opportunity

Zeta is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We encourage applicants from all backgrounds, cultures, and communities to apply and believe that a diverse workforce is key to our success