Vendor Compliance Specialist (NVOR)

The NVOR admin role at Rocket Software focuses on Vendor Master Set up. This involves reviewing and ensuring compliance for new vendor onboarding and existing vendor renewals, collaborating with legal and Infosec teams. The role also includes training Rocket employees on vendor setup and renewal processes, and providing audit support. Key responsibilities include validating business responses, coordinating documentation, adhering to payment terms, and streamlining processes for efficient vendor management.

Must Have

• Promptly review and action new vendor setup and vendor renewal requests
• Validate responses regarding new vendor or renewal request
• Review and coordinate with business for backup documentation
• Respond to queries and provide support to requesters in respect to NVOR, Renewal and Purchasing process
• Adherence to vendor payment terms as per Rocket standard terms
• Coordinate for the vendor payment terms exception approval if required as per approval matrix
• Regularly monitoring progress of open requests and follow up with users if required documentation is not received
• Work closely with AP manager and AP/Finance Team to provide guidance and ensure prompt setup of vendors in Oracle
• Send closed vendor documentation to legal team on monthly basis
• Update, modify and maintain the process documentation (SOPs etc) in Rocket Intranet
• Perform the monthly control related tasks as assigned by manager
• Train requesters on new vendor or renewal request process
• Automate and streamline the process as per requirements and process modifications
• 7-8 years of experience in Vendor Master Management in global environment
• Sound verbal & written communication, stakeholder management, and problem-solving skills
• Having an eye for detail and ability to interact/adapt with changing requirements
• Basic understanding of Contracts, SOW, legal terms
• Proficiency in Microsoft Office - Excel, Word, PowerPoint and Outlook
• Proficient interpersonal skills
• Ability to multitask and manage time effectively
• Ability to build cross-functional relationships
• Have worked on reporting in Excel

Good to Have

• MBA Finance/M.Com

Perks & Benefits

• Inclusive workplace environment
• Diversity, Inclusion & Equity initiatives
• Reasonable accommodation for individuals with physical and mental disabilities

Job Description Summary:

The New Vendor Onboarding Request (NVOR) admin role will be member of Vendor Master Set up at Rocket Software. This role would be required to perform review and compliances in onboarding new vendors and renewals of existing vendors in partnership with legal and Infosec teams at Rocket. Additionally, this role will require to train Rocket employees on vendor set up and renewals related awareness and also provide required audit support.

Job Overview:

The New Vendor Onboarding Request (NVOR) admin role will be member of Vendor Master Set up at Rocket Software. This role would be required to perform review and compliances in onboarding new vendors and renewals of existing vendors in partnership with legal and Infosec teams at Rocket. Additionally, this role will require to train Rocket employees on vendor set up and renewals related awareness and also provide required audit support.

Essential Duties and Responsibilities:

• Promptly review and action new vendor setup and vendor renewal requests initiated by business users by developing an understanding of services to be rendered by the vendor.
• Validate the responses given by the business regarding the new vendor or renewal request.
• Review and coordinate with the business for backup documentation before routing the request for approval.
• Respond to queries and provide support to the requesters in respect to NVOR, Renewal and Purchasing process.
• Adherence to vendor payment terms as per Rocket standard terms.
• Coordinate for the vendor payment terms exception approval if required as per approval matrix.
• Regularly monitoring progress of open requests and follow up with users if required documentation is not received.
• Work closely with AP manager and AP/Finance Team to provide guidance and ensure prompt setup of vendors in Oracle.
• Send closed vendor documentation to legal team on monthly basis.
• Update, modify and maintain the process documentation (SOPs etc) in Rocket Intranet.
• Perform the monthly control related tasks as assigned by manager.
• Train requesters on new vendor or renewal request process
• Automate and streamline the process as per requirements and process modifications.

Required Qualifications:

• Preferably 7-8 years of experience in Vendor Master Management in global environment.
• Sound verbal & written communication, stakeholder management, and problem-solving skills.
• Having an eye for detail and ability to interact/adapt with changing requirements.
• Basic understanding of Contracts, SOW, legal terms.
• Proficiency in Microsoft Office - Excel, Word, PowerPoint and Outlook
• Proficient interpersonal skills
• Ability to multitask and manage time effectively.
• Ability to build cross-functional relationships.
• Have worked on reporting in Excel.

Preferred Qualifications:

• MBA Finance/M.Com

Travel Requirements:

None

Information Security:

Information security is everyone’s responsibility. A fundamental principle of information security at Rocket Software is that all individuals in the organization have a responsibility for the security and protection of company information and IT Resources over which they have control, according to their role.

Diversity, Inclusion & Equity:

At Rocket we are committed to an inclusive workplace environment, where every Rocketeer can thrive by bringing their full selves to work. Being a Rocketeer means you are part of our movement to continually drive inclusivity, diversity and equity in our workforce.

Rocket Software Inc. is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Rocket Software Inc. is also committed to compliance with all fair employment practices regarding citizenship and immigration status.

As part of our commitment to a safe and trustworthy workplace, we include background and reference checks in our hiring process.

Rocket is committed to working with and providing reasonable accommodation to individuals with physical and mental disabilities. If you need special assistance or an accommodation while seeking employment, please call: 781-577-4321 or send an email to people@rocketsoftware.com. We will make a determination on your request for reasonable accommodation on a case-by-case basis.

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!