Manager, Production & Hospitality

Who We Are:

On Location is a premium experience provider, offering world class hospitality, ticketing, curated guest experiences, live event production, and travel management across sports, entertainment, and fashion. From unrivaled access for corporate clients to guests looking for fully immersive experiences at marquee events, On Location is the premier and official service provider to over 150 iconic rights holders, such as the IOC (Paris 2024, Milano Cortina 2026, LA 2028), NFL, NCAA, UFC and PGA of America, and numerous musical artists and festivals. The company also owns and operates a number of unique and exclusive experiences, transforming the most dynamic live events into a lifetime of memories. On Location is a subsidiary of Endeavor, a global sports and entertainment company.

Endeavor is a global sports and entertainment company, home to many of the world’s most dynamic and engaging storytellers, brands, live events, and experiences. The Endeavor network specializes in talent representation through entertainment agency WME; sports operations and advisory, event management, media production and distribution, and brand licensing through IMG; live event experiences and hospitality through On Location; full-service marketing through global cultural marketing agency 160over90; and sports data and technology through IMG ARENA and OpenBet. Endeavor is also the majority owner of TKO Group Holdings (NYSE: TKO), a premium sports and entertainment company comprising UFC and WWE.

We are looking for an experienced event Manager (3-5 years) to join our large-scale Event Production & Operations Team. Our team is responsible for planning events for 50 to 5,500 guests in the Sports Industry. The ideal candidate is a creative and analytical thinker with strong project management and budget tracking skills. Must demonstrate exceptional organizational abilities, superb interpersonal skills, multi-tasking skills, and excellent time-management.

• Oversee project milestones and deadlines
• Forecast, qualify and maintain event budgets
• Manage P&L and track expenditures
• Manage multiple event disciplines to include Event Operations, Production & Décor, Technical and Graphics
• Manage project team and move work forward daily within team environment
• Negotiate vendor, service and venue contracts
• Experience of overseeing traditional event suppliers: Food & Beverage, Rentals, Janitorial, Staging, Technical, Power, Fencing, Tenting, Graphics, Fabrication, Security
• Oversee production of diagrams and comply with fire marshal codes/permitting requirements
• Facilitate and lead production meetings with key staff and vendors
• Manage and oversee onsite staff and vendors
• Troubleshoot, anticipate and act proactively on all event aspects leading up to and onsite
• Assist with proposals and pitch meetings
• Maintain and manage client relationships
• Update senior management

Administrative & Other Responsibilities

• Expense Reports
• Process Invoices
• File storage
• Weekly hours billing reports

You Have These:

• Minimum of three years experience in event production
• Experience overseeing traditional event suppliers: Food & Beverage, Rentals, Janitorial, Staging, Technical, Power, Fencing, Tenting, Graphics, Fabrication, Security
• Bachelor's Degree in Business, Communications, Public Relations, Marketing, Hospitality Management, Sports Management, or a related field, or equivalent experience required

• Proficient user of Microsoft Office Suite | Adobe Acrobat | Zoom | DocuSign
• Highly organized and process-oriented
• Attention to detail, carefully following instructions and checking work for accuracy
• Ability to multi-task and remain calm in high-pressure situations
• Strong communication and interpersonal skills
• Good timekeeping and work ethic that is characterized by commitment, motivation, and energy

We’d Love If You Also Have These: 

• Knowledge of FileMaker| Keynote | SharePoint | Smartsheets | Microsoft Teams
• Experience managing clients to include pitching, contracting, invoicing and day to day relationship management
• Experience managing budgets of $100K+
• Experience managing, training and/or mentoring suboordinates
• Flexibility and positive attitude to work long days, evenings, weekends and holidays when necessary

Travel: Must be adaptable with work and travel schedule and be available to travel for work during holidays.  This position may require up to 30-40% travel.

  

Endeavor unites and brings people together in our love of sport, culture, and entertainment. We understand this can only be accomplished when we lead with a lens of diversity, equity, and inclusion in everything we do. As a global company that drives culture, we strive to reflect the world’s diverse voices.  

Endeavor is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.