Part-Time Administrative Assistant - Police Department

Please include a cover letter with detailed information as to why you would be a good fit for this role and resume to apply for this position.

Incorporated in 1957, the Town of Clarkdale operates under the council-manager form of government. The Town Council consists of the Mayor and four Council Members, all elected at large to serve staggered four-year terms. A Vice Mayor is chosen internally by a vote of the Council every two years. The Town Manager is appointed by the Town Council. The Town Council also appoints the Town Attorney and Town Magistrate.

The Town employs approximately 58 employees and its Fiscal Year 2025 budget is $43 million with a five-year capital improvement plan budget of $19.3 million. Clarkdale provides residents with an array of municipal services, including planning, permitting, zoning, economic development, special events, parks and recreation, public safety, utilities, and public works. The organization also provides financial, human resources, risk management, information technology, and emergency management functions for the Town.

DESCRIPTION: Under direction of the Civilian Operations Supervisor, this position performs administrative tasks in support of the Police Department. This is a non-sworn front desk position providing customer service and assistance to the public. This position also participates in non-certified law enforcement functions.

CLASSIFICATION: This is an FLSA non-exempt, part-time position with no benefits. Starting pay range for this position is $16.25-$21.13/hour DOE.

ESSENTIAL FUNCTIONS AND DUTIES: Essential functions, as defined under the Americans with Disabilities Act, may include the following duties, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this classification.

• Participates in the implementation of goals, objectives, policies, and priorities of the Town and the Clarkdale Police Department.
• Assists with the organization and operations of the Police Department.
• Performs receptionist and administrative duties.
• Prepares, maintains, and produces a daily activity log.
• Performs searches of databases.
• Creates/initiates and maintains files, records, databases, and information via hard copy, electronically, and/or on a variety of software.
• Performs records checks of persons, property, and vehicles from a variety of agencies and databases.
• Monitors and coordinates department purchasing, travel, education, and other expenses.
• Compiles, monitors, and maintains a variety of fiscal records and/or reports.
• Prepares, processes, maintains and/or disseminates correspondence, reports, licenses, permits, and other materials.
• Performs fingerprinting.
• Schedules meetings, appointments, and events, providing notifications of such.
• Coordinates police sponsored community events and use of police property used for community events.
• Interacts with the public, coworkers, and business professionals from a variety of socioeconomic, ethnic, and cultural backgrounds.
• Performs other duties and responsibilities as required or assigned.

MINIMUM QUALIFICATION: Must possess a high school diploma or equivalent. Post-secondary education is preferred. Administrative experience required. Experience in customer service and public safety desired.  

SPECIAL REQUIREMENTS, LICENSES, AND CERTIFICATES:

• Prior to placement, candidate must undergo and successfully pass background investigation and polygraph.
• Must possess a valid drivers’ license (with the ability to transfer an out-of-state license to Arizona immediately) and maintain an acceptable driving record.
• Must possess and maintain a Notary Public certification or be able to obtain certification within 90 days of hire.
• Must possess and maintain Level B Terminal Operator Certification by the Department of Public Safety or be able to obtain certification within 90 days of hire.

Knowledge, Skills, and Abilities:

Knowledge of:

• Modern office practices, procedures and equipment use, skilled in the use of computers and various software.
• General and accepted accounting practices.
• Understand, interpret, and apply related laws, ordinances, codes, rules, regulations, and policies.

Skills and Ability to:

• Think clearly and act safely and effectively in tense or emergency situations.
• Interpret and carry out directions whether orally or in writing.
• Effectively communicate whether orally or in writing.
• Adhere to confidentiality directives.
• Review, create, maintain, and produce accurate records and statistics.
• Establish and foster effective working relationships.
• Exercise initiative, apply good judgment and produce sound recommendations.
• Organize and prioritize, and to work independently and effectively under time constraints and deadlines.
• Ability to be flexible in the face of change.

PHYSICAL REQUIREMENTS:

• Vision sufficient to read technical, legal, and regulatory documents, periodicals, computer screens, computer print outs, business correspondence, audio visual materials, and other documents encountered in the course of work.

• Hearing sufficient to hear conversational levels in person and over the phone or radio.
• Speech sufficient to make oneself heard and understood in person, in front of groups, in meetings, and over the telephone.
• Mobility sufficient to safely work in office settings and similar environments.
• Dexterity sufficient to safely operate office equipment including computers.
• Strength sufficient to lift, carry, and move ten (10) lbs.
• Endurance sufficient to sit, walk and stand for extended periods, and maintain efficiency throughout the entire work shift and during extended work hours.

SUCCESSFUL COMPLETION AND CLEARING OF A POST-OFFER, PRE-EMPLOYMENT SCREENING PROCESS (AT THE TOWN’S EXPENSE) IS MANDATORY, CONSISTING OF DRUG TESTING AND BACKGROUND CHECK. THE TOWN OF CLARKDALE IS AN EQUAL OPPORTUNITY EMPLOYER (EOE)?

This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the Town and requirements of the job may change.