Project/Operations Coordinator

Onward Search is a specialized staffing and talent solutions company that helps professionals find top jobs with the nation’s leading brands. We’re hiring a Project/Operations Coordinator for a hybrid opportunity in New York, NY with a leading financial services company.

This role supports the Business Planning Team by organizing employee communications, coordinating operations, and ensuring smooth day-to-day logistics. It offers the chance to work closely with senior administrative professionals, contribute to process improvements, and help facilitate both small team meetings and larger cross-functional sessions.

Project/Operations Coordinator Responsibilities:

• Provide administrative support to the head of the Business Planning Team, assisting specifically with the delivery and organization of employee communications and operational processes.

• Track deadlines, deliverables, and follow-ups, helping to maintain visibility across active priorities; ability to attend a meeting and easily capture action items with associated due dates and owners.

• Work with key stakeholders, including senior level administrative professionals, to problem solve processes and take the lead in ensuring smooth behind the scene operations and logistics.

• Help coordinate small team meetings and larger cross-functional sessions when necessary, including logistics, communications, and actionable next steps.

• Organize and maintain shared files, team documents, and templates.

• Monitor and manage small tasks and updates independently, while escalating issues or decisions when needed.

Project/Operations Coordinator Qualifications:

• Bachelor’s degree preferred, or equivalent administrative experience.

• 1–3 years of experience in an administrative, team support, or coordinator role.

• Experience supporting executives or team leads in a corporate environment is a plus.

• Strong organizational skills with exceptional attention to detail.

• Professional writing and communication skills, specifically in regards to email communications, and being able to clearly and concisely convey information.

• Ability to manage up and anticipate needs or potential gaps - create processes etc.

• Self-starter with a calm, solutions-oriented mindset.

• Proficient in Microsoft Office Suite (especially Outlook, PowerPoint, and Word); experience with Workfront or other workflow tools is a plus.

Perks & Benefits:

• Medical, Dental, and Vision Insurance.
• Life Insurance.
• 401(k) Program.
• Commuter Benefit.
• eLearning & Ongoing Training.
• Education Reimbursement.

*Eligibility requires working over 30 hours per week on an assignment lasting at least 10 weeks.

If you meet the qualifications and are excited about this opportunity, apply today! Our team will connect with you to discuss next steps, support you through the interview process, and advocate for your success.

About Onward Search

Onward Search is a nationwide staffing agency and talent solutions provider specializing in creative, marketing, and technology professionals. We work with our nationwide clients to continuously pipeline and fill specialized roles. As such, not all jobs contain an application deadline.

Equal Opportunity Employment

We are an equal opportunity employer. We do not discriminate based on race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, or any other protected category. Candidates must be at least 18 years old to be considered for employment.
EOE/M/F/D/V/SO

Inclusive Hiring Practices

We’re committed to making every part of our hiring process accessible and inclusive. If you need any accommodations or adjustments to support you during the application or interview process, please contact us at inclusivehiring@onwardsearch.com.

Employment Eligibility

In compliance with federal law, all persons hired must verify their identity and eligibility to work in the United States. We are unable to support 1099 / Corp-to-Corp / Independent Contractor arrangements. All freelancers will be hired as W2 employees.

Benefits

We offer medical, dental, and vision insurance as well as a 401(k) retirement plan to all eligible full-time temporary employees. Onward Search is a drug-free workplace.

Virtual Interview Process

To help streamline the hiring process and ensure a more flexible and accessible experience for all candidates, we’ve partnered with Apriora, a virtual interviewing platform. For select job openings, you may receive an invitation to interview with Alex, our virtual interviewer, via email at alex@onwardsearch.com.

Alex will guide you through a brief set of questions to help us better understand your background and interests. The virtual interview can be completed on your own time, and your responses will be reviewed by our recruiting team as part of the screening process.

To learn more about the platform, visit Apriora’s website.

Job Seeker Scam Alert

We’ve become aware of fraudulent recruiters impersonating Onward Search representatives to collect personal or financial information from potential job seekers. Please be vigilant and always protect your information. Learn more about potential threats and how to protect yourself by visiting our job seeker scam alert page.