Administration and Payroll Specialist

Job Title

Administration and Payroll Specialist

Job Description

Job Title : Administration and Payroll Specialist

The Administration and Payroll Specialist is responsible for supervising comprehensive data and payroll processing, overseeing all transactional and administrative services related to personnel data, benefits, and talent administration, including mass updates. The role ensures timely processing of inquiries escalated by the Contact Center, adheres to standard operating procedures, and identifies necessary adaptations based on client feedback. The role reviews and processes HR Master Data changes for compliance with data privacy and service level requirements, and handles changes in employee status, cost centers, and pay adjustments. The role acts as the principal escalation point for grievances and drives process improvement activities, ensuring team skills and operational capacity meet domain demands, while maintaining accurate employee files and records.

Your Role:

• End to End Payroll process (India Payroll)
• Ensuring payroll accuracy and compliance to internal control and statutory legislation.
• Provides subject matter expertise on local payroll policy.
• Payroll and data quality reconciliation and fix data issues.
• Knowledge of Payroll Journal Vouchers.
• Handles escalated payroll related queries.
• Works within defined processes and procedures and completes a variety of typical assignments, while also providing support (eg. Mentorship, process improvements).)
• Payroll Administration Support
• Consolidating employee flex benefits documents (mobile handset reimbursement, medical bills, etc.) and pass on related payroll inputs to PPS regional center
• Coordinating & managing financial year related events like year-end investment proof submissions, Form 16 issue, etc.
• Personal Taxation and Statutory payments
• Knowledge of Personal Taxation.
• TDS, PF, ESI & other statutory payments and their returns filing.
• Policy & Processes Administration and Support
• Administer HR processes stringently per published guidelines and within operating controls
• Effectively coordinate with the PPS Regional Center to ensure seamless service delivery & last mile support.
• Deliver sound customer solutions and build effective relationships with customers
• Communicate and follow-up on timelines for specific HR-processes
• HR Systems Support and related operations –
• Local IT tools data administration & support
• Data & functionality management & trouble-shooting.
• Projects & Process Improvements
• Keenly review & analyze existing processes and identify avenues of improvements, efficiencies, etc.
• Use own knowledge and skills to 'mentor' other members of the team to a high standard

You are right fight fit if:

• Good experience in payroll processes, compliances and personal taxation.
• Strong organizational and analytical skills.
• Ability to manage multiple tasks efficiently.
• Exceptional communication and relationship-building capabilities.
• Experience in HR systems and process management is highly advantageous.

Experience:

8 to 12 years of experience in India Payroll with excellent stake holder management

Education:

Bachelor's / Master's Degree in Human Resources, Business Administration or equivalent.

How we work together

We believe that we are better together than apart. For our office-based teams, this means working in-person at least 3 days per week.

Onsite roles require full-time presence in the company’s facilities.

Field roles are most effectively done outside of the company’s main facilities, generally at the customers’ or suppliers’ locations.

Indicate if this role is an office/field/onsite role.

About Philips

At Philips, we believe that every human matters. As a global health-tech leader, we focus on improving people’s health and wellbeing through meaningful innovation. The people who work here share our passion and are motivated to bring this purpose to life.

For more than 130 years, we have been creating technologies and innovations that improve people's lives and support healthcare practitioners. Headquartered in the Netherlands and operating in more than 100 countries globally, we focus our advanced technology and deep clinical and consumer insights on Precision Diagnosis, Image Guided Therapy, Enterprise Informatics, Monitoring/ Connected Care, Sleep & Respiratory Care and Personal Health.

Together, we deliver better care for more people because we believe that every human matters. That's why we're taking steps to create an environment where we acknowledge and embrace our differences and uniqueness and listen to and value each other's views. When people feel cared for and listened to, they bring their best qualities to work, leading to better collaboration, communication, innovation and success.

It is the policy of Philips to provide equal employment and advancement opportunities to all qualified employees and applicants for employment without regard to race, color, religion, sex, pregnancy/childbirth or related medical conditions, age, ethnic or national origin, sexual orientation, gender identity or expression, physical or mental disability, genetic information, citizenship status, veteran or military status, marital or domestic partner status or any other characteristic protected by law. As an equal opportunity employer, Philips is committed to fostering a culture where all are treated with respect and professionalism.

To ensure reasonable accommodations for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veterans' Readjustment Act of 1974 and Title I of the Americans with Disabilities Act of 1990, applicants that require accommodation in the job application process may contact 888-367-7223, option 5, for assistance.

Philips is an Equal Employment and Opportunity Employer including Disability/Vets and maintains a drug-free workplace.

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