Coordinating Event Producer

Gravity Media is seeking a proactive, structured, and collaborative Coordinating Event Producer to join their team. This role involves implementing Global Esports events for a client, coordinating cross-team communication, and ensuring flawless collaboration. Responsibilities include managing approval processes, workback schedules, event-specific work systems, asset management, and providing ad-hoc event producing support. The ideal candidate will have strong project/program management knowledge and excellent communication skills.

Must Have

• Manage approval processes, assets, recaps, and overall work system of global esports events for League of Legends or VALORANT.
• Coordinate workback schedules, milestones, and processes to ensure events are delivered on time and to the highest standards.
• Design and implement the event specific work system including managing rituals, communication methods, artifacts, tools, and systems.
• Work with creative partners to anticipate upcoming deadlines, collate feedback, organize assets, and manage timely communications.
• Asset management of IP and brand deliverables, gathering appropriate stakeholders in a timely manner.
• Flag at risk dependencies, create leadership recaps, provide weekly updates, and organize retros.
• Collate Know Before You Go information for public and invited guests.
• Provide ad-hoc event producing support on areas such as ticketing, co-streaming, activations, partnership management.
• Deep project/program management knowledge such as a PMP Certification.
• Strong working knowledge of Google Suite, Airtable, Notion, Miro and Microsoft Office.
• Excellent communicator with solid organizational skills including written and verbal communication across global environments.
• Able to prioritize and handle multiple competing activities and interests simultaneously.
• Ability to maintain a high level of confidentiality and professionalism and use independent discretion.
• Must be flexible and responsive to a fast-paced, high-demand, evolving, and changing business environment.
• Self-starter, energetic, positive attitude with enthusiasm to ensure goals and objectives are achieved.
• Experience designing and improving work systems.
• Ability to facilitate discussion, identify alternative approaches, and resolve conflicts.

Our Company

We’re more than just a workplace — we’re a community of people who care about doing meaningful work, supporting each other, and growing together. Whether you’re just starting out or looking to take the next step in your career, we believe in creating roles that energise, challenge, and inspire.

We’re committed to designing jobs that are sustainable, flexible, and aligned with your strengths — because we know that when work works for people, people do their best work.

Visit our Careers Portal to explore our culture, benefits, and current opportunities. You’ll find stories from our people and insights into how we work.

A brief summary

We’re looking for a proactive, structured and collaborative producer to join our team. As a producer, you will help implement Global Esports events for our client. You will coordinate cross-team communication and collaboration and ensure that teams are working together flawlessly.

The role will be based out of a location in California, with travel required to support Global Events. The role will report into the Service Delivery Manger – Studio Crewing Global Events.

What you’ll be responsible for

• Manage approval processes, assets, recaps and overall work system of global esports events for League of Legends or VALORANT respectively.
• Coordinate workback schedules, milestones and processes to ensure that our events are delivered on time and to the highest standards.
• Design and implement the event specific work system including managing the rituals, communication methods, artifacts, tools, and systems to enable and improve day-to-day operations.
• Work with creative partners to anticipate upcoming deadlines, collate feedback, organize assets, and manage timely communications with internal and external partners.
• Asset management of IP and brand deliverables, gathering appropriate stakeholders in a timely manner.
• Flagging at risk dependencies, creating leadership recaps, providing weekly updates, and organizing retros.
• Collate Know Before You Go information for public and invited guests, gathering information from event logistics, ticketing, venue, and production teams.
• Ad-hoc event producing support on areas suchs as ticketing, co-streaming, activations, partnership management etc.

This role is for you if

• Deep project/program management knowledge such as a PMP Certification and strong working knowledge of Google Suite, Airtable, Notion, Miro and Microsoft Office.
• Excellent communicator with solid organizational skills including written and verbal communication across global environments.
• Able to prioritize and handle multiple competing activities and interests simultaneously.
• Ability to maintain a high level of confidentiality and professionalism and use independent discretion when sharing information.
• Must be flexible and responsive to a fast-paced, high-demand, evolving, and changing business environment.
• Self-starter, energetic, positive attitude with enthusiasm to ensure goals and objectives are achieved.
• Experience designing and improving work systems
• Ability to facilitate discussion, identify alternative approaches, and resolve conflicts.