Events Specialist

The Events Specialist at Bandai Namco Entertainment supports the planning and execution of media previews, marketing events, and consumer trade shows. This role involves coordinating logistics, managing budgets, preparing reports, and supporting internal/external teams across multiple brands. The specialist will facilitate external partnerships and assist with event marketing materials and operations, including booth setups and travel arrangements, contributing to memorable fan experiences.

Must Have

• Plan and execute small-scale events and support large-scale events.
• Coordinate event logistics: venue, attendees, shipping, booth setup, schedules.
• Manage event budgets, track expenses, and process invoices/POs.
• Prepare evaluative reports for project status and optimization.
• Support internal/external teams on multi-brand event implementation.
• Facilitate partnerships with event vendors and organizers.
• Support creation and distribution of event marketing materials.
• Assist with event operations, including game builds and travel arrangements.
• Support onsite staff scheduling and requirements.
• Minimum 2 years' experience in event planning and execution.
• Proficiency in MS Office.
• Strong interest in pop culture and video game industry.
• Excellent interpersonal, written, and verbal communication skills.
• Self-motivated with strong organizational skills.
• Experience in multicultural environments and with international teams.
• Ability to produce creative ideas.
• Ability to travel domestically and internationally (up to 30%).

Good to Have

• Interest in Anime and Bandai Namco games.

POSITION SUMMARY

Bandai Namco Entertainment embraces the idea Fun For All Into the Future, where anything is possible for our fans and team, using technology and innovation to create the most memorable and genuine experiences around our brands. Creativity is at the heart of all we do, and our talented team works collaboratively to deliver unparalleled levels of entertainment and imagination, bringing a range of authentic and immersive concepts to the brands our fans care deeply about.

The Events Specialist will support the planning and execution of media previews, marketing events, and consumer trade shows for Bandai Namco Entertainment Inc. As a marquee presence at Summer Game Fest, Anime Expo, San Diego Comic Con, Evo, PAX West, and New York Comic Con, Bandai Namco has become known by our fans for creating experiences that connect them to their favorite brands in ways only a live event can. As a member of the Events team the Events Specialist will focus on being part of team that brings all our activations to life.

Join us at our new campus in Irvine, California where a hybrid work schedule will be observed.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Responsible for the planning and execution of a broad range of small-scale events and support of large-scale events.
• Coordinate logistical elements, including venue selection, attendee management, materials shipping, booth set up, and event schedules.
• Prepares and monitors budget by collecting invoices from vendors, creating and receiving POs, and tracking expenses.
• Prepare evaluative reports to track project status, KPIs, and optimization of future events.
• Support internal/external teams on implementation across multiple brands (including logistics, onsite management, vendor management, and reconciliation, postmortems).
• Support event strategy as directed by key stakeholders.
• Facilitate external partnerships with event vendors, production teams, events, organizers, venue vendors, streaming platforms, and other event related organizations.
• Support the creation and distribution of event marketing materials, including digital content promotional items, signage, and print materials.
• Support the operations for events including installing builds for all game platforms, event inventories, and travel arrangements for internal staff and international guests.
• Support onsite staff requirements and schedules.
• Other duties as assigned.

Minimum Qualifications

• 2+ years’ experience in assisting in the end-to-end planning and execution of various events, including trade shows, industry events, and other brand events.
• Full proficiency in MS Office.
• Strong interest in pop culture and the video game industry. You play games!
• Ability to work with key internal stakeholders.
• Strong interpersonal, written, and verbal communication skills.
• Self-motivated with excellent organizational skills.
• Experience working with international teams and multicultural environments.
• Ability to produce creative ideas.
• You have the ability to travel domestically and internationally and work a flexible schedule that may include evenings, nights, and weekends (up to 30%).

Preferred Qualifications

• Have an interest in Anime and Bandai Namco games

WORK ENVIRONMENT

• Be able to lift up to 50 lbs. comfortably.
• Must be able to stand for more than 4 hours at a time.