Executive Assistant

Veeam is seeking an experienced Executive Assistant to partner with leadership and enhance the in-office experience. This role demands exceptional attention to detail, strong organizational skills, and the ability to manage complex calendars, travel, and administrative tasks. The successful candidate will proactively support executives, handle confidential information with discretion, and contribute to team activities in a fast-paced, high-tech environment.

Must Have

• 5+ Years supporting high level executives
• Proficient in Microsoft Office (Word, Excel, PowerPoint, etc.)
• Ability to work onsite five days a week
• Experience in a fast-paced, high-tech company
• Ability to learn new technologies / applications
• Excellent interpersonal and time management skills
• Growth mindset and curiosity to learn and grow
• Superior attention to detail
• Ability to meet tight deadlines
• Great organizational skills
• Ability to juggle multiple critical requests
• High level of integrity and discretion in handling confidential information
• Professionalism in dealing with Executives
• Ability to be flexible and change direction seamlessly
• Ability to complete complex tasks and projects quickly with little guidance
• React with appropriate urgency to to situations that require a quick turnaround
• Ability to build strategic proactive business partnerships
• Think and plan ahead
• Manage time effectively

Perks & Benefits

• Unlimited PTO
• 3 global VeeaMe Days per year (company-wide closures for self-care)
• Paid Holidays
• Veeam Care Days (24 hours paid time for volunteering)
• Medical, dental, and vision coverage starting on day one (multiple plan options)
• Flexible Spending Accounts (FSA) and Health Savings Account (HSA) options
• Employer HSA contributions (for HDHP participants)
• Life and AD&D insurance (employee, spouse/partner, and child options)
• Company-paid short-term and long-term disability insurance
• Supplemental individual disability insurance (IDI)
• Family planning support (fertility, adoption, surrogacy, and parental resources)
• Paid parental leave
• Employee Assistance Program
• Additional voluntary benefits (accident, critical illness, hospital indemnity, legal, identity theft protection, commuter benefits, pet care)
• Mental health support
• 401(k) plan
• Professional training and education, on-demand learning libraries (LinkedIn Learning, O’Reilly), mentoring, workshops, and Global Day of Learning

Veeam, the #1 global market leader in data resilience, believes businesses should control all their data whenever and wherever they need it. Veeam provides data resilience through data backup, data recovery, data portability, data security, and data intelligence. Based in Seattle, Veeam protects over 550,000 customers worldwide who trust Veeam to keep their businesses running. Join us as we move forward together, growing, learning, and making a real impact for some of the world’s biggest brands. The future of data resilience is here - go fearlessly forward with us.

About This Role

Are you an experienced Executive Assistant (EA) always looking around corners and anticipating needs? Do you believe that details matter and want to support a highly engaged team? Veeam Software is seeking an exceptionally bright, multitasking, and self-motivated individual to partner with members of our leadership team along with providing a great in-office experience.

This exciting role requires superior attention to detail, the ability to meet tight deadlines, great organizational skills, and the ability to juggle multiple critical requests. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with Executives is important, as is the ability to be flexible and change direction seamlessly. The successful candidate will possess the ability to complete complex tasks and projects quickly with little guidance, react with appropriate urgency to situations that require a quick turnaround, and want to take on varied and exciting new projects and learn new skills. A good sense of humor is also a must. Responsibilities for this position include the ability to build strategic proactive business partnerships, to think and plan ahead, and manage time effectively.

What You'll Do

• Proactively coordinate and engage with leadership in planning and organizing events, activities, and calendars.
• Manage complex calendars and scheduling with senior leadership, maintaining diplomacy and discretion.
• Organize, prioritize, and appropriately handle time-sensitive, confidential information and ensure action required is addressed in a timely manner.
• Organize, execute, and assist with team activities.
• Ensure well organized and up-to-date travel logistics, expense reports, and other administrative needs.
• Partner with EA team to manage onsite meals, events, and employee activities. Along with keeping the office well stocked with kitchen and office supplies.
• Liaise with property management on facility work orders as needed.
• Prioritize Inclusion, Diversity, and Equity Initiatives for your executives.
• Have fun at work and help others to do the same.

What You'll Bring

• 5+ Years supporting high level executives
• Proficient in Microsoft Office (Word, Excel, PowerPoint, etc.)
• This role is currently working onsite five days a week
• Experience in a fast-paced, high-tech company
• Ability to learn new technologies / applications
• Excellent interpersonal and time management skills
• Growth mindset and curiosity to learn and grow

What You'll Get

• Unlimited PTO
• 3 global VeeaMe Days per year: company-wide closures for employees to take a break, disconnect, and focus on self-care
• Paid Holidays
• Veeam Care Days: 24 hours paid time for volunteering
• Medical, dental, and vision coverage starting on day one (multiple plan options)
• Flexible Spending Accounts (FSA) and Health Savings Account (HSA) options
• Employer HSA contributions (for HDHP participants)
• Life and AD&D insurance (employee, spouse/partner, and child options)
• Company-paid short-term and long-term disability insurance
• Supplemental individual disability insurance (IDI)
• Family planning support: fertility, adoption, surrogacy, and parental resources
• Paid parental leave
• Employee Assistance Program
• Additional voluntary benefits: accident, critical illness, hospital indemnity, legal, identity theft protection, commuter benefits, pet care
• Mental health support
• 401(k) plan
• Professional training and education, on-demand learning libraries (LinkedIn Learning, O’Reilly), mentoring, workshops, and Global Day of Learning

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