Executive Assistant

Sitecore is seeking a highly organized and dependable Executive Assistant (EA) to provide administrative support to the Chief Product Officer (CPO) and Chief Technology Officer (CTO). This role involves proactively managing complex calendars, arranging meetings across time zones, coordinating travel and logistics for events, preparing meeting materials, processing expenses, and handling sensitive communications. It's an opportunity for someone with a foundation in director-level or team support to grow their career within a global technology company.

Must Have

• Proactively manage complex and dynamic calendars for the CPO and CTO
• Arrange internal and external meetings across multiple time zones
• Anticipate scheduling needs and resolve conflicts quickly
• Coordinate travel arrangements, itineraries, and accommodations
• Manage logistics for conferences, leadership offsites, and board-related travel
• Prepare and distribute agendas, briefing materials, and follow-up notes
• Ensure meeting logistics are in place (rooms, video conferencing, catering)
• Track and follow up on action items where required
• Process expense reports accurately and in a timely manner
• Handle invoices, purchase orders, and related admin tasks
• Maintain organized and up-to-date electronic filing systems
• Act as a professional point of contact for internal and external stakeholders
• Draft and proofread simple correspondence and executive communications
• Collaborate closely with other executive’s assistants to ensure smooth coordination across the leadership team
• Handle sensitive and confidential information with discretion
• Provide day-to-day support for ad hoc requests and priorities
• Demonstrable experience in an Executive Assistant, Team Assistant, or Office Administrator role
• Proven ability to manage multiple executives or complex calendars
• Proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel) and collaboration tools (Teams, SharePoint)
• Strong organisational and time-management skills with excellent attention to detail
• Professional written and verbal communication skills
• Reliable, proactive, and able to work with a high degree of discretion

Description

About Us:

At Sitecore, our mission is to simplify how brands reach, engage, and serve people by delivering intelligent, personalised digital experiences that connect the world. We empower the world’s most iconic brands to build lifelong relationships with their customers—seamlessly, smartly, and at scale.

As the leading provider of agentic digital experience software, Sitecore brings together content, commerce, and data into one composable platform that enables brands to deliver millions of meaningful, adaptive experiences every day. Trusted by global leaders such as American Express, Porsche, Starbucks, and L’Oréal, Sitecore helps brands transform engagement through experiences that are not only personalised but predictive and dynamic.

Our foundation is our people—a diverse, passionate, and collaborative global team spanning over 25 countries. Our values guide how we lead, innovate, and connect. They are the behaviours that bring our mission and vision to life, every day, in every interaction.

As we continue to evolve, we are actively cultivating AI skills across our teams to unlock new levels of creativity, efficiency, and insight. From engineering to customer experience, AI capabilities are becoming integral to how we design, build, and deliver the next generation of digital experiences.

Learn more at Sitecore.com.

About the Role:

We are seeking a highly organised and dependable Executive Assistant (EA) to provide administrative support to our Chief Product Officer (CPO) and Chief Technology Officer (CTO). This role requires excellent attention to detail, strong organisational skills, and the ability to manage priorities in a fast-paced environment. It’s a great opportunity for someone with a foundation in director-level or team support to grow their career by working directly with two senior executives in a global technology company.

What You'll Do:

Calendar & Scheduling

• Proactively manage complex and dynamic calendars for the CPO and CTO
• Arrange internal and external meetings across multiple time zones
• Anticipate scheduling needs and resolve conflicts quickly

Travel & Logistics

• Coordinate travel arrangements, itineraries, and accommodations
• Manage logistics for conferences, leadership offsites, and board-related travel

Meeting & Admin Support

• Prepare and distribute agendas, briefing materials, and follow-up notes
• Ensure meeting logistics are in place (rooms, video conferencing, catering)
• Track and follow up on action items where required

Expenses & Documentation

• Process expense reports accurately and in a timely manner
• Handle invoices, purchase orders, and related admin tasks
• Maintain organized and up-to-date electronic filing systems

Communication & Coordination

• Act as a professional point of contact for internal and external stakeholders
• Draft and proofread simple correspondence and executive communications
• Collaborate closely with other executive’s assistants to ensure smooth coordination across the leadership team

General Administrative Support

• Handle sensitive and confidential information with discretion
• Provide day-to-day support for ad hoc requests and priorities

What You Need to Succeed:

• Demonstrable experience in an Executive Assistant, Team Assistant, or Office Administrator role
• Proven ability to manage multiple executives or complex calendars
• Proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel) and collaboration tools (Teams, SharePoint)
• Strong organisational and time-management skills with excellent attention to detail
• Professional written and verbal communication skills
• Reliable, proactive, and able to work with a high degree of discretion

Equal Opportunities at Sitecore

Sitecore is proud to be an equal opportunity workplace. We are committed to equal employment opportunity without unlawful regard to race, colour, ancestry, religion, gender, national origin, sexual orientation, age, citizenship, marital status, disability, veteran status or any other local legally protected characteristic.