Administrative Assistant

PwC in the Caribbean is seeking an Administrative Assistant to deliver high-quality administrative and office coordination. Responsibilities include document production, reception duties, office maintenance, compliance tasks, travel arrangements, expense reporting, and event coordination. The role also involves finance tasks such as preparing NIS, Social Security, and Payroll Tax, processing vendor payments, tracking licensing renewals, and maintaining petty cash. Candidates should possess strong technical, communication, organizational, and problem-solving skills, with a minimum of 3 years of relevant experience.

Must Have

• Document Production (typing, formatting, drafting correspondence, financial documents, spreadsheets, presentations)
• Work with internal staff and clients to finalise documents; print, dispatch, and coordinate on-time delivery
• Support reception area (answer calls, greet guests, receive/track mail/courier items)
• Assist with smooth office operation (arranging repairs, maintenance, kitchens, supplies, cleaning firm liaison)
• Compliance tasks related to Risk and Quality
• Travel arrangements
• Prepare and submit expense reports and/or credit card reconciliations
• Assist with meeting, marketing, event and hospitality coordination
• Other administrative duties (business development, boards/committees, managing partner's calendar, timesheet entry, deliveries, photocopying, scanning, filing)
• Prepare and submit NIS, Social Security and Payroll Tax (monthly)
• Prepare and process vendor payments via cheque
• Track and maintain licensing renewals
• Maintain petty cash
• Completion of 5 CXC courses
• Minimum 3+ years of relevant experience

Good to Have

• Associates degree
• Professional services and/or industry experience

Perks & Benefits

• Benefits
• Vacation entitlements

PwC in the Caribbean is an integrated network of firms with a culturally diverse marketplace. Our teams work hard every day to help our clients succeed by navigating change, improving their operations, growing their business, and delivering value to their customers.

In our changing world, you are expected to deliver high-quality work that enables your team. You create a positive working environment, and build relationships quickly and easily. Examples of the skills, knowledge, and experiences you need to lead and deliver value at this level include but are not limited to:

Administrative and Office Coordination

• Document Production - typing, formatting and drafting standard and non-standard correspondence, financial documents, spreadsheets and presentations using MS Office or proprietary software as required, while adhering to branding standards
• Work with internal staff (at all levels) and clients to finalise documents; print, dispatch and coordinate the on-time delivery of documents
• Support all aspects of a successful reception area, which may include but not limited to the following tasks: answer incoming calls in an efficient and professional manner and redirect calls exercising good judgement; greet guests in a professional and courteous manner, receive and track in/out bound mail and courier items
• Assist with the smooth operation of the office, this may include arranging office repairs and general maintenance of equipment, maintaining the kitchens, ordering and stocking of supplies, and liaising with the external cleaning firm
• Compliance tasks related to Risk and Quality (tasks may vary and are as required)
• Travel arrangements
• Prepare and submit expense reports and/or credit card reconciliations
• Assist with meeting, marketing, event and hospitality coordination (as required)
• Other administrative duties that will enhance the effectiveness of the team which may include, but not limited to business development activities, assistance with boards/committees, managing the partner’s calendar, timesheet entry, arranging deliveries with the courier, photocopying, scanning, filing, etc.
• Managing Partner's calendar

Finance

• Prepare and submit NIS, Social Security and Payroll Tax (completed monthly)
• Prepare and process vendor payments via cheque
• Track and maintain licensing renewals
• Maintain petty cash
• Strong technical skills in MS Office
• Confidence in ability to work in a highly technical and ever-changing work environment
• Effective listening skills; excellent oral and written communication skills (including strong spelling, editing, proofreading, punctuation and grammar skills)
• Adaptable and able to work within tight deadlines, demonstrating flexibility
• Exceptional organisational skills and the ability to prioritise multiple responsibilities
• Excellent judgement and strong problem-solving skills
• Strong client service focus in dealing with both external and internal clients, displaying an image of professionalism, discretion, integrity and tact

Education level:

• Completion of 5 CXC courses
• Associates degree (would be an asset)

Experience level:

• Minimum 3+ years of relevant experience
• Preference given to those candidates with professional services and/or industry experience
• Salary range from USD$54,000-$60,000 commensurate with experience, also includes benefits and vacation entitlements.

Other requirements:

• Flexibility to work overtime when required

Education

Degrees/Field of Study required:

Degrees/Field of Study preferred:

Certifications

Required Skills

Accepting Feedback, Accepting Feedback, Active Listening, Administrative Support, Agile Database Administration, Business Process Improvement, Calendar Management, Clerical Support, Collaborative Forecasting, Communication, Communications Management, Concur Travel, Conducting Research, Confidential Information Handling, Corporate Records Management, Correspondence Management, Credentialing Database, Customer Relationship Management, Customer Service Excellence, Customer Service Management, Data Entry, Deployment Coordination, Electronic Billing, Electronic Filing, Electronic Records Management {+ 31 more}

Optional Skills

Desired Languages

Travel Requirements

0%

Available for Work Visa Sponsorship?

No

Government Clearance Required?

Yes

Job Posting End Date