Executive Assistant to the Managing Director
Job Summary
Job Description
- Assist Managing Director in daily missions.
- Facilitate communication and solutions for 3DS executives, teams, and customers.
- Manage calendar and time for the Managing Director.
- Organize internal and external meetings.
- Arrange travel and create expense reports.
- Support internal and external communication channels.
- Monitor email inboxes and Outlook calendars.
- Communicate with customers, partners, and executive offices.
- Prepare high impact presentations and be involved content-wise.
- Organize and support internal and external events.
- Manage eProcurement orders and invitation processes.
- Anticipate topics and maintain organization.
- Manage interface between Managing Director and board members.
- Steer communication and internal processes.
- Ensure high quality execution and service.
- Professional training as Assistant or comparable bachelor’s degree.
- 8+ years of experience in a complex Sales/IT environment.
- Proactive, out-of-the-box mentality, time discipline, empathy, high performance demands.
- Ready to travel within Germany.
- French language skills are a plus.
- High level of responsibility and opportunity to build knowledge and networks.
- Dynamic, flexible, and team-oriented working atmosphere.
- Attractive income in line with the market.
- Employer-financed pension provision.
- Flexible working hours and hybrid working model.
- 30 days of paid vacation.
- Extensive benefits package.
- Various trainings and career development programs.
3 skills required
Job Details
As the Executive Assistant to the Managing Director for the Central European region you are responsible to assist in every day to day mission! You will be the “go-to” person to facilitate communication and solutions for the 3DS executives, teams and customers.
Role Description & Responsibilities
- Calendar and time management for the Managing Director is part of your daily activities, including organization of internal and external meetings, travel arrangements and creation of related expense reports
- You support your manager in internal and external communication channels, including monitoring email inboxes and Outlook calendars, as well as communicating with customers, partners, and executive offices within our global organization
- You are supporting and managing the preparation of high impact presentations (e.g. for sales activities) and are involved content wise
- You are actively organizing and/or supporting internal and external events, including the creation of related eProcurement orders and management of invitation processes
- You are anticipating arising topics and stay organized in an exciting environment
- You manage the interface between the managing director and the board members (with headquarters in France), steering communication and internal processes within the organization and among the local team of assistants
- By facilitating interactions within our organization as well as with other organizations you are ensuring a high quality of execution and service
Qualifications
- Professional training as Assistant or comparable bachelor’s degree
- 8 years + of experience in a complex Sales environment / IT preferred
- Proactive personality, out of the box mentality, time discipline, empathy and high performance demands
- Ability to build relationships one-to-one and within teams and other organizations
- Understand priorities and manage completion of multiple requests from different sources
- Competent in expense reporting procedures, international conversions, and the ability to adhere to travel policies
- Project poise under pressure, especially during sales closing periods
- Fluent in German and English, French is a plus
- Ready to travel inside Germany
What's in it for you
- A high level of responsibility in a complex environment and the opportunity to build knowledge and networks
- Dynamic, flexible and team-oriented working atmosphere
- Attractive income in line with the market,employer-financed pension provision
- Flexible working hours and hybrid working model, 30 days of paid vacation and an extensive benefits package
- Various trainings and career development programs
Have we sparked your interest? Then apply today and send us your detailed application documents!
Inclusion statement
As a game-changer in sustainable technology and innovation, Dassault Systèmes is striving to build more inclusive and diverse teams across the globe. We believe that our people are our number one asset and we want all employees to feel empowered to bring their whole selves to work every day. It is our goal that our people feel a sense of pride and a passion for belonging. As a company leading change, it’s our responsibility to foster opportunities for all people to participate in a harmonized Workforce of the Future.
Dassault Systèmes is a catalyst for human progress. We provide business and people with collaborative virtual environments to imagine sustainable innovations. By creating virtual twin experiences of the real world with our 3DEXPERIENCE platform and applications, we bring value to more than 350,000 customers of all sizes, in all industries, in more than 150 countries. Join our global community of more than 23,800 passionate individuals!
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