Executive Assistant to the Managing Director

3 Weeks ago • 8-10 Years

Administartive

Job Description

As an Executive Assistant to the Managing Director for the Central European region, you will be the primary point of contact, facilitating communication and solutions for 3DS executives, teams, and customers. Your responsibilities include comprehensive calendar and time management, organizing meetings and travel, handling expense reports, and supporting internal and external communications. You will also prepare high-impact presentations, manage events, and act as a crucial interface between the Managing Director and board members, ensuring high-quality execution and service.

Good To Have:

French language skills are a plus.

Must Have:

Assist Managing Director in daily missions.
Facilitate communication and solutions for 3DS executives, teams, and customers.
Manage calendar and time for the Managing Director.
Organize internal and external meetings.
Arrange travel and create expense reports.
Support internal and external communication channels.
Monitor email inboxes and Outlook calendars.
Communicate with customers, partners, and executive offices.
Prepare high impact presentations and be involved content-wise.
Organize and support internal and external events.
Manage eProcurement orders and invitation processes.
Anticipate topics and maintain organization.
Manage interface between Managing Director and board members.
Steer communication and internal processes.
Ensure high quality execution and service.
Professional training as Assistant or comparable bachelor’s degree.
8+ years of experience in a complex Sales/IT environment.
Proactive, out-of-the-box mentality, time discipline, empathy, high performance demands.
Ready to travel within Germany.

Perks:

High level of responsibility and opportunity to build knowledge and networks.
Dynamic, flexible, and team-oriented working atmosphere.
Attractive income in line with the market.
Employer-financed pension provision.
Flexible working hours and hybrid working model.
30 days of paid vacation.
Extensive benefits package.
Various trainings and career development programs.

Add these skills to join the top 1% applicants for this job

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game-texts

As the Executive Assistant to the Managing Director for the Central European region you are responsible to assist in every day to day mission! You will be the “go-to” person to facilitate communication and solutions for the 3DS executives, teams and customers.

Role Description & Responsibilities

Calendar and time management for the Managing Director is part of your daily activities, including organization of internal and external meetings, travel arrangements and creation of related expense reports
You support your manager in internal and external communication channels, including monitoring email inboxes and Outlook calendars, as well as communicating with customers, partners, and executive offices within our global organization
You are supporting and managing the preparation of high impact presentations (e.g. for sales activities) and are involved content wise
You are actively organizing and/or supporting internal and external events, including the creation of related eProcurement orders and management of invitation processes
You are anticipating arising topics and stay organized in an exciting environment
You manage the interface between the managing director and the board members (with headquarters in France), steering communication and internal processes within the organization and among the local team of assistants
By facilitating interactions within our organization as well as with other organizations you are ensuring a high quality of execution and service

Qualifications

Professional training as Assistant or comparable bachelor’s degree
8 years + of experience in a complex Sales environment / IT preferred
Proactive personality, out of the box mentality, time discipline, empathy and high performance demands
Ability to build relationships one-to-one and within teams and other organizations
Understand priorities and manage completion of multiple requests from different sources
Competent in expense reporting procedures, international conversions, and the ability to adhere to travel policies
Project poise under pressure, especially during sales closing periods
Fluent in German and English, French is a plus
Ready to travel inside Germany

What's in it for you

A high level of responsibility in a complex environment and the opportunity to build knowledge and networks
Dynamic, flexible and team-oriented working atmosphere
Attractive income in line with the market,employer-financed pension provision
Flexible working hours and hybrid working model, 30 days of paid vacation and an extensive benefits package
Various trainings and career development programs

Have we sparked your interest? Then apply today and send us your detailed application documents!

Inclusion statement

As a game-changer in sustainable technology and innovation, Dassault Systèmes is striving to build more inclusive and diverse teams across the globe. We believe that our people are our number one asset and we want all employees to feel empowered to bring their whole selves to work every day. It is our goal that our people feel a sense of pride and a passion for belonging. As a company leading change, it’s our responsibility to foster opportunities for all people to participate in a harmonized Workforce of the Future.

Dassault Systèmes is a catalyst for human progress. We provide business and people with collaborative virtual environments to imagine sustainable innovations. By creating virtual twin experiences of the real world with our 3DEXPERIENCE platform and applications, we bring value to more than 350,000 customers of all sizes, in all industries, in more than 150 countries. Join our global community of more than 23,800 passionate individuals!