Executive PMO - Contract to hire
17 Minutes ago • 6-8 Years
Project Management
Job Description
Partner with the executive team as a trusted Executive Assistant to manage the PMO, facilitating cross-functional initiatives. This role involves proactively addressing requirements, ensuring efficient Executive operations, and driving portfolio cadence, reporting, and execution. Key responsibilities include calendar management, data analysis, preparing briefings, coordinating travel, running governance cadences, maintaining project portfolios, and managing documentation and team metrics.
Good To Have:
- Experience working in large IT services company.
Must Have:
- Orchestrate complex calendars, inbox triage, and priorities, act as gatekeeper.
- Proactively follow up on emails when copied, and determine the most appropriate next steps from a scheduling standpoint.
- Maintain and routinely input, compile, collect, and analyze moderately complex and confidential data.
- Prepare briefings, agendas, decks, and minutes; track actions to closure.
- Provide elevated administrative support to a specific line of business or service line.
- Coordinate domestic/international travels and expenses; manage confidential information.
- Run governance cadence: weekly standups, steering committees, status reporting.
- Stand up and maintain project portfolio (charters, timelines, RACI, RAID).
- Coordinate cross-functional deliverables, vendors, and budgets; enforce standards/templates.
- Own documentation hygiene and version control for programs and exec materials.
- Analyze team metrics and collaborate with leadership to optimize resource utilization.
- Provide support in generating reports and presentations for project updates and stakeholder meetings.
- Collaborate with diverse stakeholders to compile and consolidate presentations to Host monthly town hall meetings.
- Maintain and report on BU headcount, attrition, utilization and other key metric to the leadership.
- Manage and update distribution lists and operational records to support effective team operations.
- Coordinate with Talent Acquisition Team and facilitate recruitment and hiring of new employees.
- 6–8+ years as EA to C-suite and/or PM/PMO in a fast-paced environment.
- Exceptional written/oral communication; high discretion and executive presence.
- Proficiency with Microsoft Office 365 to include Word, Excel, PowerPoint, and Outlook.
- Advanced Microsoft 365; proficiency with excel and executive PowerPoint preparation.
Description
Role summary
Partner with the executive team as a trusted Executive Assistant to manage the PMO, facilitating cross-functional initiatives. You will proactively address requirements, ensure the Executive's operations are efficient, and drive portfolio cadence, reporting, and execution.
Key responsibilities
Executive Support
- Orchestrate complex calendars, inbox triage, and priorities, act as gatekeeper.
- With minimum instruction, proactively follows up on emails when copied, and determine the most appropriate next steps from a scheduling standpoint.
- Maintain and routinely input, compile, collect, and analyze moderately complex and confidential data as needed
- Prepare briefings, agendas, decks, and minutes; track actions to closure.
- Provide elevated administrative support to a specific line of business or service line; to include, document preparation, presentations, calendar management, meeting coordination and tracking minutes of meeting.
- Maintain and routinely input, compile, collect, and analyze moderately complex and confidential data for projects
- Coordinate domestic/international travels and expenses; manage confidential information.
PMO / Program Management
- Run governance cadence: weekly standups, steering committees, status reporting.
- Stand up and maintain project portfolio (charters, timelines, RACI, RAID).
- Coordinate cross-functional deliverables, vendors, and budgets; enforce standards/templates.
- Own documentation hygiene and version control for programs and exec materials.
- Analyze team metrics and collaborate with leadership to optimize resource utilization
- Provide support in generating reports and presentations for project updates and stakeholder meetings.
- Collaborate with diverse stakeholders to compile and consolidate presentations to Host monthly town hall meetings
- Maintain and report on BU headcount, attrition, utilization and other key metric to the leadership in alignment with the business needs.
- Manage and update distribution lists and operational records to support effective team operations.
- Coordinate with Talent Acquisition Team and facilitate recruitment and hiring of new employees for the project needs
Qualifications
- 6–8+ years as EA to C-suite and/or PM/PMO in a fast-paced environment.
- Exceptional written/oral communication; high discretion and executive presence.
- Proficiency with Microsoft Office 365 to include Word, Excel, PowerPoint, and Outlook
- Advanced Microsoft 365; proficiency with excel and executive PowerPoint preparation
- Experience working in large IT services company(preferred)
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