Experiential Coordinator

UnitedCollective is a dynamic and creative independent organization specializing in leveraging popular culture, sports & entertainment, food and beverage trends. They are seeking an Experiential Production Coordinator to support the Executive Director and Producer in all aspects of activation production and logistics. This role involves managing vendor relationships, sourcing materials, obtaining permits, and ensuring timely program updates for events, conferences, and speaker series hosted at their office campuses and for clients.

Must Have

• Support the planning and execution of vendor logistics and production
• Manage vendor relationships
• Source materials and locations and obtain permits
• Pre-event production, onsite day-of and post-event break down
• Ensure timely and regular program updates to the internal team and client
• Draft activation and recap decks
• Help meet deadlines, track projects, and budgets
• Assist with set-up and administrative duties
• Conduct vendor sourcing and selection
• 1-2 years’ experience in event production or activation role
• Ability to juggle multiple projects at any given time and easily switch gears and adapt to an ever-changing workload
• Organized and ability to address feedback quickly
• Excellent writing and verbal communication skills
• Excellent communication and people skills
• Excel in attention to detail and time management
• A high level of organization and negotiating ability
• Strong work ethic
• Ability to build strong relationships
• High competency level on computer and software skills including KeyNote, Excel and Google Office Suite
• Professional conduct within and outside office while conducting agency business
• Bachelor’s degree

Perks & Benefits

• A fast-paced, creative and collaborative environment with supportive leadership
• A culture that values ideas and innovation from everyone at every level
• Strong benefits including health and dental
• 401k
• Flexible time off

Company Description

We are a thriving independent and entrepreneur organization that has built dynamic and creative teams. We are trailblazers in creativity and experts in leveraging emerging trends in popular culture, sports & entertainment, food and beverage. Plus, we are a group of highly awarded companies.

We are looking to build a strong experiential team that will utilize our office campuses to host events / activations, conferences and speakers’ series as well as provide activation support for our clients.

Job Description

The Opportunity

As an Experiential Production Coordinator, you will work directly with the Executive Director, Producer to support all aspects of activation production/logistics. This position will support the Executive Director, Producer and external Production Teams in ensuring client objectives are maintained throughout the production process and execution. The ideal candidate is professional, proactive, organized, and able to work independently and as part of a team.

What a day in the life will look like:

• Support the planning and execution of vendor logistics and production
• Manage vendor relationships.
• Source materials and locations and obtain permits.
• Pre-event production, onsite day-of and post-event break down.
• Ensure timely and regular program updates to the internal team and client.
• Draft activation and recap decks.

Administrative support:

• Help meet deadlines, track projects, and budgets.
• Assist with set-up and administrative duties.
• Conduct vendor sourcing and selection.

Qualifications

What you need to succeed:

• 1-2 years’ experience in event production or activation role.
• No fear of juggling multiple projects at any given time and being able to easily switch gears and adapt to an ever-changing workload. Organized and ability to address feedback quickly.
• Excellent writing and verbal communication skills. Storytelling to sell a vision and/or POV.
• Excellent communication and people skills.
• Excel in attention to detail and time management.
• A high level of organization and negotiating ability.
• Strong work ethic.
• Ability to build strong relationships.
• A high competency level on computer and software skills compatible with job responsibilities; including KeyNote, Excel and Google Office Suite.
• Professional conduct within and outside office while conducting agency business.
• Bachelor’s degree.

Additional Information

What we bring to the table:

• A fast-paced, creative and collaborative environment with supportive leadership.
• A culture that values ideas and innovation from everyone at every level.
• Strong benefits including health and dental, 401k and flexible time off.

• Salary Range: $75,000 - $80,000 salary range

All your information will be kept confidential according to EEO guidelines.

*Actual offer may vary by market location, job-related knowledge, skills and experience.