Global Workplace Specialist (3 days work week)

Description

Global Workplace Office Specialist (3-days work week)

Singapore Office

About Us:

At Sitecore, our mission is to simplify how brands reach, engage, and serve people by delivering intelligent, personalised digital experiences that connect the world. We empower the world’s most iconic brands to build lifelong relationships with their customers—seamlessly, smartly, and at scale.

As the leading provider of agentic digital experience software, Sitecore brings together content, commerce, and data into one composable platform that enables brands to deliver millions of meaningful, adaptive experiences every day. Trusted by global leaders such as American Express, Porsche, Starbucks, and L’Oréal, Sitecore helps brands transform engagement through experiences that are not only personalised but predictive and dynamic.

Our foundation is our people—a diverse, passionate, and collaborative global team spanning over 25 countries. We believe that every experience matters, and that belief starts with how we work together. Our values—empathy, accountability, clarity, and growth—guide how we lead, innovate, and connect. They are the behaviors that bring our mission and vision to life, every day, in every interaction.

As we continue to evolve, we are actively cultivating AI skills across our teams to unlock new levels of creativity, efficiency, and insight. From engineering to customer experience, AI capabilities are becoming integral to how we design, build, and deliver the next generation of digital experiences. Learn more at Sitecore.com

About the Role/ The Opportunity:

To build on Sitecore’s success, we are looking for a skilled Office Specialist to work as part of our Global Workplace team. People are our greatest asset and that is why we are looking for a Workplace Specialist to our Singapore office, who is service minded, structured, and people-oriented and who will help make our days in the office even smoother.

What You’ll Do:

The role as Workplace Office Specialist has many different areas of responsibility:

Facilities:

• Ensuring office meets health and safety requirements and comply with legislation
• Promoting Sitecorian Culture.
• Coordinating local office improvement projects
• Responding appropriately to office emergencies or urgent issues as they arise and dealing with the consequences.
• Liaising with building management for maintenance, security, fire safety and/or refurbishment works
• Assisting with AV or Printer access
• Maintaining relationships with local businesses including hotels and service providers
• Ensure compliance and organisation of First Aiders/ Fire Marshal training & compliance.
• Coordinating maintenance works, cleaning, waste disposal and recycling
• Finance: PO’s, Invoices and budget management for site.
• Remotely support other locations as POC for holiday or illness cover

General Office/Reception duties:

• Meet & Greet
• Office management & upkeep of meeting rooms
• Ordering catering for internal meetings/events
• Ordering & maintaining office supplies including stationary, office refreshments and kitchen supplies
• Preparing & arranging outgoing post & parcels (including Courier)
• Distribution of incoming mail and packages as appropriate.
• Participate in onboarding and offboarding employees and delivering welcome induction briefing on a rota basis.
• Managing Security and access controls.

What You Need to Succeed:

This role is for you if you are flexible, enjoy working in a varied role and have a good grasp of customer service. It will be an advantage if you can tick off the following:

• 1-2 years’ experience in a similar role.
• Outgoing – able to create good connections and ask for help when needed.
• Take responsibility and make decisions.
• High level communication skills towards all levels of the organisation.
• Service-minded.
• You have a strong customer focus.
• You are a team player.
• Good English verbal and written communication skills.
• Familiar with Microsoft Office

Sitecore is proud to be an equal opportunity workplace. We are committed to equal employment opportunity without unlawful regard to race, color, ancestry, religion, gender, national origin, sexual orientation, age, citizenship, marital status, disability, veteran status or any other local legally protected characteristic.