HR Administrator

Ackermans is seeking an HR Administrator to join their dynamic HR team at the Support Centre in Kuils River, Cape Town. This full-time, in-office role involves providing comprehensive HR administrative support to multiple business units. Key responsibilities include payroll functions, recruitment and selection, HR reporting, training and development administration, general HR administration, and industrial relations support. The ideal candidate will have 1-2 years of HR administrative experience and a degree or diploma in Human Resource Management.

Must Have

• Manage personnel files, record keeping, and updates
• Coordinate and capture payroll inputs
• Assist with and resolve payroll queries
• Advertise vacant positions on e-recruitment system
• Source, shortlist, and regret candidates (interns and contractors)
• Schedule interviews, prepare CVs and interview guides
• Type appointment letters, contracts, and offer letters
• Compile induction packs and schedule inductions
• Assist with compiling HR reports and keeping documents updated
• Liaise on training needs, including induction
• Assist with talent mapping workbooks and performance appraisal documents
• Update HR communication, performance management system, job profiles, KPI documents, organograms
• Maintain administrative forms and manuals
• Compile, communicate, and assist with action plans on Pure Survey
• Take minutes in disciplinary meetings and update IR database
• Degree/National Diploma in Human Resource Management or studying towards
• 1-2 years relevant experience in an HR administrative/supportive role

Good to Have

• Retail experience
• HR and Payroll administration experience
• Previous payroll and recruitment systems experience

We've got an exciting, brand new opportunity at Ackermans as a HR Administrator who will be part of a part of a dynamic team HR team, this role will report to the Human Resource Manager and be responsible for providing a holistic HR administrative service and support to multiple business units within Ackermans. Responsible to support and help manage key people initiatives and ensuring that effective service is rendered to stakeholders in support of HR strategies.

We're a fully in-office team. This role is based at our Support Centre in Kuils River, Cape Town.

Key responsibilities:

1) Payroll Functions

• Being responsible for all administrative functions including but not limited to:
• The management of Personnel Files relating to record keeping and management of updates, filing and record keeping.
• Coordinating all inputs for delivery to the payroll department.
• Capture on the payroll system.
• File payroll documents in personnel files - keep payroll file updated.
• Assist with and resolve payroll queries.

2) Recruitment and Selection

• Advertise vacant positions on our e-recruitment system.
• Source potential candidates for vacant positions. (interns and contractors)
• Shortlist candidates.
• Regret candidates (getting back to candidates).
• Schedule interviews and print CVs and interview guides.
• Assist with the typing out of letter of appointments, contracts and offer letters.
• Assist with the compiling of induction packs and sign-on paperwork and scheduling of induction appointments.

3) HR Stats and Reporting

• Assist with the compiling of any HR reports.
• Ensure that all reporting documents are kept up to date.

4) Training and Development

• Liaise on any training needed, including induction.
• Assist with the typing out of our talent mapping workbooks, Performance Appraisal documents and capturing of results.

4) Administration

• Updating of any communication relating to HR to Internal Communication
• Administer the record keeping of the performance management system
• Updating of job profiles
• Updating KPI documents
• Update of Organograms
• Maintain administrative forms and manuals
• To compile, communicate and assist with action plans on the Pure Survey

5) Industrial Relations

• Taking of minutes in disciplinary meetings
• Update database with any IR issues

Qualifications required:

Essential:

• A Degree/National Diploma in Human Resource Management or studying towards.

Experience required:

Essential:

• A minimum of 1 - 2 year's relevant experience performing an administrative or supportive role within a HR office or function.

Preferred:

• Retail experience
• HR and Payroll administration

Knowledge and skills required:

Sound understanding of best HR practices:

• Personnel files (Popia Act)
• HRIS Systems
• Previous payroll and recruitment systems would be advantageous.

SKILLS required:

• High levels of confidentiality, credibility, and trust.
• Customer services focus both internally and externally and ensuring good interpersonal relationships.
• Accuracy in execution, attention to detail and reliability in meeting set deadlines and work with sense of urgency.
• Be innovative and show initiative.
• Be self-reliant, self-motivated and take responsibility and have a sense of pride in work execution.
• Resilient and able to work in an organisation that is undergoing change.

Department

HR

Role

HR Administrator

Locations

Ackermans Support Centre

Employment type

Full-time

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