Junior Administration Specialist (Reception Service)
14 Hours ago • All levels
Administartive
Job Description
This role involves managing reception duties, including welcoming guests (also in English), maintaining order in the reception area and meeting rooms, and handling incoming and outgoing correspondence. Responsibilities also include managing office supplies, organizing meetings, preparing conference rooms, overseeing the car fleet, and managing room reservation calendars. The specialist will also be responsible for issuing and registering employee lockers, workwear, and access cards, and providing support to other departments.
Must Have:
- Welcoming and serving guests (also in English)
- Maintaining order at the reception, its surroundings, and meeting rooms
- Managing incoming and outgoing correspondence
- Ensuring office supplies
- Organizing meetings, preparing and servicing conference rooms
- Managing car fleet and room reservation calendar
- Issuing and registering employee lockers, workwear, and access cards
- Supporting other departments
- Student of 2nd-5th year or graduate of 1st or 2nd degree studies
- Available 5 days a week
- Communicative Polish and English language skills (spoken and written)
- Category B driving license
- Independent in action and high personal culture
- Very good work organization skills
- Interpersonal skills, easily establish contacts
- Resistant to stress
Perks:
- 18-month paid internship with an employment contract from day one
- Monthly bonus for team results, holiday bonus, and Christmas bonus
- Access to tools used in a global organization focused on innovative solutions and modern technologies
- Life and health insurance
- Private medical care at Medicover and a benefits cafeteria (including Multisport card)
- Canteen on site
- Support from an internship supervisor and on-the-job training
Valeo is a tech global company, designing breakthrough solutions to reinvent the mobility. We are an automotive supplier partner to automakers and new mobility actors worldwide. Our vision? Invent a greener and more secured mobility, thanks to solutions focusing on intuitive driving and reducing CO2 emissions. We are leader on our businesses, and recognized as one of the largest global innovative companies.
Your tasks will include:
- Welcoming and serving guests (also in English);
- Maintaining order at the reception, its surroundings, and in meeting rooms;
- Managing incoming and outgoing correspondence;
- Ensuring office supplies;
- Organizing meetings, preparing and servicing conference rooms;
- Managing the car fleet and room reservation calendar;
- Issuing and registering employee lockers, workwear, and access cards;
- Supporting other departments.
Join our team if:
- You are a student of the 2nd-5th year or a graduate of 1st or 2nd degree studies;
- You are available 5 days a week;
- You communicate in Polish and English at a communicative level, both spoken and written;
- You have a Category B driving license;
- You are independent in action and have high personal culture;
- You are very good at organizing work;
- You have interpersonal skills, you easily establish contacts;
- You are resistant to stress.
We offer you:
- An 18-month paid internship with an employment contract from day one;
- Monthly bonus for team results, holiday bonus, and Christmas bonus;
- Access to tools used in a global organization focused on innovative solutions and modern technologies;
- Life and health insurance;
- Private medical care at Medicover and a benefits cafeteria (including, among others, a Multisport card);
- Canteen on site;
- Support from an internship supervisor and on-the-job training.
Job: Management Trainee/Apprentice/VIE
Organization: Management Administrative
Schedule: Part time
Employee Status: Trainee (Fixed Term) (Trainee)
Job Type: Fixed-term contract II
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