Payroll Administrator

The Payroll Administrator is responsible for accurately calculating, preparing, and distributing payroll checks, ensuring timely processing and adherence to company policies. Key duties include maintaining the employee payroll database, verifying timecards, computing overtime and other leave, and processing labor distribution. The role also involves reviewing and interpreting garnishment notices, coordinating supplemental sick payments with disability carriers, and responding to employee inquiries regarding payroll errors. Additionally, the administrator facilitates employment verification and unemployment benefit audits.

Must Have

• Maintain employee payroll database integrity
• Process pay rate, direct deposit, social security number, tax withholding
• Review and verify timecards weekly
• Compute overtime, vacation, sick, jury duty hours
• Code and enter computations and labor distribution
• Perform operational payroll jobs accurately
• Review and interpret garnishment notices
• Calculate and prepare garnishment remittance checks
• Coordinate with disability carriers for supplemental sick payments
• Inform employees of payroll processing errors
• Facilitate employment verification and unemployment benefit audits
• Minimum two to three years payroll processing experience
• Proficiency in word processing, database, and spreadsheet software
• Accurate 10-key and typing skills
• Good verbal and written communication skills
• Ability to prioritize tasks and meet deadlines

Good to Have

• Experience with SAP payroll
• Experience with ADP

Job Summary:

Calculates, prepares, and initiates distribution of payroll checks in a timely and accurate manner. Ensures that payroll related changes are processed according to established Company policies and procedures. Researches and resolves employee inquires as requested. This position typically works under close supervision and direction.

Essential Job Duties and Responsibilities:

• Maintains employee payroll database. Responsible for integrity of pay rate, direct deposit, social security number or global equivalent, tax withholding, and other payroll related information. Reviews data entry input after each payroll process.
• Distributes, receives, proofs and verifies timecards in accordance with Company policy. Computes overtime, vacation, sick, jury duty and hours worked on a weekly basis. Codes and enters the computations and labor distribution into the timecard entry system. Balances the timecard batch input to the payroll transactions used in the calculation process.
• Performs operational jobs as outlined on the payroll transmittal and ensure the accuracy of each job through the calculation stage of the payroll process.
• Reviews and interprets garnishment notices, calculates deduction amounts, prepares remittance checks and required documentation. Maintains contact with employee, creditor, or law enforcement agency on status of garnishment.
• Works with disability carriers to coordinate calculation and payment of supplemental sick payments.
• Informs employees of payroll processing errors if they occur and answer employee inquiries.
• Facilitates verification of employment forms, unemployment benefit audits, and other similar forms as required.
• Performs ad hoc tasks as assigned by the Payroll Manager.

Minimum Job Requirements:

High school graduation, or equivalent, with minimum two to three years payroll processing experience. Experience with personal computer word processing, database and spreadsheet software. Accurate 10-key and typing skills. Good verbal and written communication skills. Ability to understand and follow verbal and written instructions. Able to prioritize and complete tasks and work under deadlines. Experience with SAP payroll and or ADP a plus. Regional expertise in USA and Canada is must.

The description provided above is not intended to be an exhaustive list of all job duties, responsibilities and requirements. Duties, responsibilities and requirements may change over time and according to business need.