Production Coordinator

As the Production Coordinator you play a crucial role in the day to day running of a VFX 
Project. You are responsible for delivering quota and managing tasks across a team of 
artists/departments.
Alongside running rounds, dailies & attending client reviews, you are also responsible for 
maintaining the shot tracking database to ensure deliveries are on track. You are also 
responsible for communicating with upstream & downstream departments to be aware of 
upcoming inventory & strategise any schedule adjustments.
As the point of contact for the crew you are responsible for ensuring the team have clarity 
on tasks, quota and progress.
You will work closely with the Senior Production Coordinator to assess upcoming schedules, 
strategise delivery requirements and provide updates for internal & client facing reports.
 

Key Responsibilities:

• Assigning Tasks to Artists under their control to achieve the Daily / Weekly Quota targets
• Coordinating on upstream dependencies to ensure enough material is provided to 
achieve Daily/Weekly Quota Target.
• Reassigning tasks to low/none performing artists.
• Working with Creative Leadership team to achieve task sign off in order to hit 
daily/weekly quota target.
• Providing Briefing and reference materials to Artists to ensure tasks are completed on 
time.
• Maintaining accurate Shot Grid Shot and Task material, information and assignment 
data. 
• Host, running and attending internal Dailies for tasks and shots assigned to them with the 
goal of receiving feedback leading to the sign-off of their Quota on time.
• Distribution of Notes and feedback to artists in a timely manner.
• Updating tasks and schedules based on feedback given with strict approval from 
Production Manager and Producer.
• Liaising with Creative supervision to ensure workflows and toolsets are working to achieve 
quota delivery on time. 
Any other reasonable duties:
• Support Production Assistants & ensure client sends are sent on time & to client spec
• Support any key reports to update on project progress

Behaviours:

• Maintains a professional working environment
•  Strong Communicator
• Positive team player
• Works well under pressure
• Self motivated
• Strong work ethic
• Motivated to grow & learn
• Solution driven

Measure of Success/Key Performance Indicators:

• Quota achievement
• Successful show delivery
• Positive client experience

Technical Skills:

• Experience in ShotGrid/Ftrack/File Maker is required
• Outlook Management Required
• Understanding of the VFX Pipeline