Project/Division Assistant

We are looking for a colleague who enjoys organization, team support, and wants to become an integral part of the dynamic environment of Asseco CE Cloud. This is an ideal opportunity for someone who wants to gain experience in administrative and project support within an IT company with an international background. The role involves administrative support for company management, including organizing meetings, business trips, and managing mail, as well as supporting the project team with invoicing, internal systems, and project administration.

Must Have

• Organizing meetings, business trips, and visitor care
• Arranging accommodation for business trips
• Recording and managing incoming and outgoing mail
• Managing the company's electronic mailbox and document distribution
• Recording contracts (supplier and customer)
• Cooperating with the financial department
• Organizing internal events and team buildings
• Preparing documents for invoicing
• Working with internal systems (e.g., Jira, SPIN)
• Issuing orders and documenting records
• Supporting project planning and administration
• Team player with strong organizational and communication skills
• Independence, reliability, and attention to detail
• Ability to multitask
• Knowledge of MS Office (Word, Excel, Outlook)
• English language at B2 level (written and oral communication)

Good to Have

• Experience in IT projects
• Experience with MS Project

Perks & Benefits

• Flexible working hours, hybrid home office
• Sick days and extra days off for special occasions (wedding, childbirth, moving, accompanying first-grader on first school day)
• Bonus for childbirth/adoption
• Rewards (Referral program, jubilee rewards, variable salary component)
• Supplementary pension savings
• Fruit, drinking regime, coffee
• Inspiring workshops and activities on technology, enviro, diversity, well-being
• Teambuildings, social events
• Education and personal development - ACE Academy
• Mental health counseling
• Multisport card, TJ Asseco club
• CSR activities

Job Information

Job Description, Powers and Responsibilities

We are looking for a colleague who enjoys organization, team support, and wants to become an integral part of the dynamic environment of Asseco CE Cloud. This is an ideal opportunity for someone who wants to gain experience in administrative and project support within an IT company with an international background.

Job description:

Administrative support for company management:

• organization of meetings, business trips and visitor care,
• arranging accommodation for business trips,
• recording and managing incoming and outgoing mail,
• managing the company's electronic mailbox and distributing documents,
• recording contracts (supplier and customer),
• cooperation with the financial department,
• organization of internal events and team buildings.

Project team support:

• preparation of documents for invoicing,
• work with internal systems (e.g., Jira, SPIN),
• issuing orders and documenting records,
• support for project planning and administration,

Employee benefits, benefits

• flexible working hours, hybrid home office
• sick days and extra days off for special occasions - wedding, childbirth, moving, accompanying first-grader on the 1st school day
• bonus for childbirth/adoption
• rewards - Referral program, rewards for jubilees, corresponding variable salary component
• supplementary pension savings
• fruit, drinking regime, coffee
• inspiring workshops and activities on technology, enviro, diversity, well-being
• teambuildings, social events
• education and personal development - ACE Academy
• mental health counseling
• multisport card, TJ Asseco club
• CSR activities
• and others

Employee Requirements

Candidates with education suitable for the position

High school with matriculation

University I. degree

University II. degree

University III. degree

Position is suitable for a graduate

Yes

Personal prerequisites and skills

• team player with strong organizational and communication skills,
• independence, reliability and attention to detail,
• ability to work with multiple tasks at once,
• knowledge of MS Office (Word, Excel, Outlook), experience with MS Project is welcome
• experience in IT projects is an advantage, not a condition,
• English language at B2 level (written and oral communication).